SCP24-16 Magnesium Chloride

Agency:	Summit County
State:	Colorado
Type of Government:	State & Local
Posted Date:	Jan 11, 2024
Due Date:	Feb 14, 2024
Solicitation No:	SCP24-16
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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March 2, 2023

Project Information and Specifications for

SCP24-16 MAGNESIUM CHLORIDE

Provide and Deliver Magnesium Chloride and a Bulk

Storage tank

These project specifications are generally based on the most current CDOT

Standard Specifications for Road and Bridge Construction and CDOT M&S

Standards. Clarifications and additional applicable information may be

obtained from that standard. Any such information shall be referred to the

County for specific direction where any specification is not clearly or

completely defined.

Table of Contents

INVITATION TO BID ................................................................................................................... 2

BID FORM ..................................................................................................................................... 7

PROJECT SPECIFICATIONS ....................................................................................................... 9

Spec. Item No. 209.003 - Magnesium Chloride ....................................................................... 10

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March 2, 2023

INVITATION TO BID

for

SCP24-16 MAGNESIUM CHLORIDE

Posted: Friday, 5 Jan 2024

Proposals Due:

Wednesday, 14 Feb 2024 by 10 a.m. MST

Overview

Summit County Government (“County”) is soliciting bids from qualified contractors to provide services to

Provide and Deliver Magnesium Chloride and a Bulk Storage tank.

Copies of the request are available at www.SummitCountyCO.gov under ‘Bids & Proposals’ or by request at

the County Road & Bridge Department Office. Contact Dan Manguso, Operations Manager, for additional

project information at daniel.manguso@summitcountyco.gov or (970) 668-4227.

Scope of Services

Contractor shall furnish all labor, transportation, and incidentals necessary to perform the Delivery of

approximately 90,000 gallons of Magnesium Chloride and a minimum of 20,000 portable frac tank. service.

Work shall be completed as set forth in a contract for this project to be negotiated with the County based

upon the contractor’s written proposal.

Date and time of service

Service will be performed on an ongoing daily basis beginning in May of 2023. Service will be performed on

a regular daily schedule (Monday through Friday) to be agreed upon prior to contract. Potential schedule

should be included in contractor's written proposal.

Indemnification and Insurance

Contractor shall indemnify and hold harmless the County from and against all claims, damages, losses, and

expenses arising out of or resulting from acts or omissions of the Contractor, Contractor’s sub-contractors or

otherwise arising out of the performance of services by Contractor. No later than seven (7) days following the

execution of an Independent Contractor Agreement between the County and Contractor, the Contractor shall

provide the County with certificates of insurance evidencing the types and amounts of insurance specified

below:

a. Worker’s Compensation and Employer’s Liability:

i. Worker’s Compensation must be maintained with the statutory limits.

ii. Employer’s liability is required for minimum limits of:

 $1,000,000 Each Accident

 $500,000 Disease Policy

 $1,000,000 Disease Each Employee

b. Commercial General Liability:

i. $1,000,000 Each Occurrence

ii. $2,000,000 General Aggregate

iii. $2,000,000 Products Completed Operations Aggregate

c. Automobile Liability: Contractor will maintain business auto liability coverage covering

liability arising out of any auto (including owned, hired, and non-owned autos) used in the

performance of services under this Agreement.

i. $1,000,000 Combined Single Limit Each Accident

Insurance coverage shall not be reduced below the limits described above or cancelled without the County’s written

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March 2, 2023

approval of such reduction or cancellation. Certificates of such insurance, of agents and subcontractors, shall

be provided to the County upon request. With regard to all insurance, such insurance shall:

• Be primary insurance to the full limits of liability herein before stated and, should County have other

valid insurance, County insurance shall be excess insurance only; and

• Not cancelled without thirty (30) days prior written notice to the County.

Proposal Format

Costs for performing services outlined in this Invitation to Bid shall be clearly stated to allow the County

to effectively evaluate each proposal. Potential daily schedule of services should also be included.

Refinements and Improvements

Applicants should feel free during the proposal submission process to provide any suggestions or

comments that might be advantageous for the County to consider in terms of any efficiencies,

issues, or processes. The County is not committed to any single scenario, but efficiency of

resources and minimizing impacts are critical in completing this work.

The following pages contain the Invitation to Bid instructions and owners requirements.

Part I - ADMINISTRATIVE INFORMATION

A. Issuing Officer

This request for bidding is issued by Road & Bridge Department. For questions, please contact Dan Manguso,

Operations Manager, at daniel.manguso@summitcountyco.gov or (970) 668-4227.

B. Purpose

This Invitation to Bid provides prospective contractors with sufficient information to prepare and submit

proposals for consideration by the County. To be considered responsive, each proposal must provide for

completion of the tasks outlined in the Invitation to Bid.

C. Scope

This Invitation to Bid contains the instructions governing the proposals to be submitted and the materials to

be included therein. These are mandatory requirements that must be met to be eligible for consideration.

D. Scheduling

Bids must be submitted via email to daniel.manguso@summitcountyco.gov to the Road & Bridge

Department by Wednesday, 14 Feb 2024 no later than 10 a.m. MST. The bid should outline the schedule

for commencement of service.

E. Inquiries and Questions

Prospective applicants are welcome to make inquiries and ask questions concerning the Invitation to Bid to

obtain clarification of the any requirements or schedule a site visit to the properties. Direct all inquiries to:

Dan Manguso, Operations Manager

Road & Bridge Department

(970) 668-4227

daniel.manguso@summitcountyco.gov

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Time Schedule:

Friday, 5 Jan 2024 Invitation to Bid publicly advertised and posted on County website

Monday, 22 Jan 2024 Deadline for all Questions

Monday, 29 Jan 2024 All Questions, Comments and Responses to Questions posted by the County at

Bids and Proposals on www.SummitCountyCO.gov

Wednesday, 14 Feb 2024 Proposals must be submitted via email to

daniel.manguso@summitcountyco.gov no later than 10 a.m. MST/MDT

Wednesday, 14 Feb 2024 Official Bid Opening 10:30 am

Monday, 19 Feb 2024 Interview with short-listed Proposers if necessary

Wednesday, 21 Feb 2024 Contract negotiations (week of)

Tuesday, 27 Feb 2024 Notice of Award and send Unsuccessful Bidder letter (email) to all proposers

F. Instructions for Submission of Bids

It is imperative, when submitting a bid, that the outside of the submission email be addressed as follows and

with the following exact text in the email subject line and text in the top few lines of the body of the email:

Email Address:

To: daniel.manguso@summitcountyco.gov

Subject Line Text:

Proposal for SCP24-16 MAGNESIUM CHLORIDE

Body Text:

ATTN: Dan Manguso, Road & Bridge Department, Operations Manager

Proposal for: SCP24-16 MAGNESIUM CHLORIDE

1. Contractor's company name

2. Contact name and phone number

G. Late Bids

It is the responsibility of each vendor submitting a bid to ensure that emailed bids arrive to the Road & Bridge

Department by 10 a.m.MST on Wednesday, 14 Feb 2024.

H. Proprietary Information

Any restrictions on the use of data contained within a proposal must be clearly stated in the proposal itself.

Response Material Ownership

All materials submitted regarding this Invitation to Bid become the property of the County and will only be

returned at the County's option.

J. Incurring Costs

The County is not liable for any costs incurred by those who have submitted proposals prior to the issuance

of a signed contract.

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March 2, 2023

K. Acceptance of Proposal Content

The contents from the selected contractor’s proposal will become contractual obligations if a subsequent

agreement is reached. Failure of the successful contractor to accept these obligations may result in cancellation

of the award and such contractor may be removed from future solicitations.

L. Acceptance Time

The County intends to make a proposal selection within 20 business days after the closing date for receipt of

proposals.

M. Budget

Costs for performing services must be included in the proposals and should be clearly stated to allow the

County to effectively evaluate each proposal.

PART II – PROPOSAL CONTENT

The proposal submitted must clearly address the requirements outlined in the Invitation to Bid. Any concerns

that the contractor may have about meeting these requirements shall be specifically identified in the proposal.

Scope of Work

Provide an outline of the contractor’s understanding of the project. Summarize the basic approach to providing

the services, and any recommendations on improving efficiencies in the process.

Qualifications

Contractor shall furnish a summary of experience on similar projects and be prepared to provide examples.

Include a brief description of past and current projects. Each summary shall include a brief project description

and name, address and phone number of a local contact person involved in the project. The statement of

qualifications should also provide a summary of the contractor’s ability to successfully complete the

requirements of this Invitation to Bid. The statement of qualification shall be brief but shall include at a

minimum the following:

1. Description of similar projects

2. Capabilities (including equipment) and staff

PART III – BID EVALUATION AND SELECTION

The County intends to engage the most qualified contractor available for this assignment while minimizing

the costs to the County. Responsiveness to the Invitation to Bid will be a principle basis for evaluation. Bids

shall provide a straightforward and concise presentation adequate to satisfy the requirements of the Invitation

to Bid. The proposal should clearly express the contractor's understanding of the County's specific

requirements, indicating the contractor's qualifications to conduct this service in a thorough and efficient

manner.

Failure to disclose a conflict of interest is a misdemeanor criminal offense under Colorado Law. Such

conflict may arise if any public official exercises any substantial discretionary function in connection with

a government contract, purchase, payment, or other pecuniary transaction without necessary disclosures as

defined by Colorado Revised Statutes (C.R.S.) Section 18-8-308 as amended.

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SCP24-16 Magnesium Chloride

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See Also

Bid Number:	SCP24-16
Bid Title:	SCP24-16 Magnesium Chloride
Category:	Road and Bridge
Status:	Open