Scott Air Paks

Agency: Town of Manchester
State: Connecticut
Type of Government: State & Local
NAICS Category:
  • 922160 - Fire Protection
Posted Date: May 5, 2020
Due Date: May 20, 2020
Solicitation No: 19/20-88
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bid no bid description due date due time
19/20-88 Scott Air Paks

05/20/2020 11:00 a.m.

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BID RESPONSE LABEL
Proposals sent by U.S. Mail should be addressed to Director of General Services, Town
of Manchester, 494 Main Street, P.O. Box 191, Manchester, CT 06045-0191. Proposals
hand delivered by Federal Express, United Parcel Service or other persons shall be
delivered to Director of General Services, Town of Manchester, 494 Main Street,
Manchester, CT 06040. The appropriate pre-addressed label below must be affixed to
the envelope containing your proposal.
THIS LABEL FOR USE WITH UNITED STATES POSTAL SERVICE DELIVERY
BID NO.
19/20-88
SCOTT AIR PAKS
TO BE OPENED:
(DATE):
MAY 20, 2020
(TIME):
11:00 A.M.
TO: DIRECTOR OF GENERAL SERVICES
TOWN OF MANCHESTER
LINCOLN CENTER
494 MAIN STREET
P.O. BOX 191
MANCHESTER, CT 06045-0191
THIS LABEL FOR USE WITH HAND DELIVERY (I.E., FED EX, UNITED PARCEL SERVICE)
BID NO.
19/20-88
SCOTT AIR PAKS
TO BE OPENED:
(DATE):
MAY 20, 2020
(TIME):
11:00 A.M.
TO: DIRECTOR OF GENERAL SERVICES
TOWN OF MANCHESTER
LINCOLN CENTER
494 MAIN STREET
P.O. BOX 191
MANCHESTER, CT 06045-0191
TOWN OF MANCHESTER
GENERAL SERVICES DEPARTMENT
494 MAIN STREET - P.O. BOX 191
MANCHESTER, CONNECTICUT 06045-0191
INVITATION TO BID
FOR
SCOTT AIR PAKS
BID NO. 19/-88
DATE OF BID OPENING: MAY 20, 2020
TIME: 11:00 A.M.
In accordance with the provisions of the Town Charter, sealed proposals will be received in the Office
of the Director of General Services of the Town of Manchester, Connecticut, not later than the date and
time set forth above, for furnishing the commodities and/or services listed herein. Proposals must be
executed in accordance with and subject to instructions and specifications contained herein.
The Town of Manchester is an equal opportunity employer, and requires an affirmative action policy
for all of its Contractors and Vendors as a condition of doing business with the Town, as per Federal
Order 11246. By signing the Proposal Sheet for this bid, all vendors and contractors agree to this
condition of doing business with the Town and should the Town choose to audit their compliance, the
vendor agrees to cooperate fully.
SPECIAL INSTRUCTIONS
1. This bid and any addenda will be issued on the Town of Manchester website at
http://generalservices1.townofmanchester.org/index.cfm/bids/ It shall be the responsibility of
the bidder to download this information. THE TOWN OF MANCHESTER WILL NOT
MAIL A SEPARATE HARD COPY OF ADDENDUM TO BIDDERS. Failure of any bidder to
receive any such addendum or interpretation shall not relieve such bidder from any obligation under
his bid as submitted. All addenda so issued shall become part of the Contract Documents. No
addendum shall be issued less than 2 calendar days before the due date unless it is to change the due
date.
2. Bid prices may not be withdrawn by bidder for 90 days after bid opening.
3. All questions or inquiries must be submitted at least 7 days before the bid opening.
4. The enclosed pre-addressed label must be attached to the envelope containing your bid.
BOARD OF DIRECTORS
TOWN OF MANCHESTER, CONNECTICUT
RULES AND REGULATIONS FOR COMPETITIVE BIDDING
INCLUDING INSTRUCTIONS TO BIDDERS
These rules and regulations have been adopted by the Board of Directors of the Town of Manchester pursuant to Section
5-22 of the Town Charter. They are standard for all competitive bidding proposals issued by the Town of Manchester,
Connecticut for contracts of all types where labor, materials and necessary equipment to complete work is to be furnished
to the Town, where the Town is to purchase supplies, materials and equipment, where the Town is to sell surplus materials
and equipment, or where the Town is to sell real estate. These rules and regulations shall be binding upon all prospective
bidders and the Town of Manchester.
GENERAL RULES
1. The Director of General Services may delete or modify any of the instructions to bidders for a particular proposal,
indicating such change in the appropriate section of the proposal documents. The Director of General Services
may insert special instructions in any special contracts which are subject to competitive bidding.
2. The attached proposal is signed by the bidder with full knowledge of, and agreement with, the general
specifications, conditions and requirements of this bid.
3. Where appropriate, return copy of proposal on the enclosed form.
4. Submit proposal in an envelope marked with the bidder’s name and address on the upper left-hand corner.
5. Proposals sent by U.S. Mail should be addressed to Director of General Services, Town of Manchester, Lincoln
Center, 494 Main Street, P.O. Box 191, Manchester, CT 06045-0191. Proposals hand delivered by Federal
Express, UPS or other persons shall be delivered to Director of General Services, Town of Manchester, 494 Main
Street, Manchester, CT 06040. The enclosed pre-addressed label must be affixed to the envelope containing your
proposal.
6. Proposals received later than the time and date specified will not be considered. Amendments to, or withdrawals
of bids received later than the time and date set for bid opening will not be considered.
7. All bids shall be opened publicly and read aloud. Bidders may be present at the opening of bids. All bids shall be
tabulated and copies of said tabulation shall be made available to Bidders upon their request.
8. All deliveries of commodities or services hereunder shall comply in every respect with all applicable laws of the
Federal Government and/or the State of Connecticut. Purchases made by the Town of Manchester are exempt
from payment of Federal Excise Taxes and the Connecticut Sales Tax and such taxes must not be included in bid
prices. Federal Excise Tax exemption certificates, if requested, will be furnished.
9. The Bidder, where applicable, shall insert the price per stated unit and extend a total price for each item. In the
event there is a discrepancy between the unit price and the extension, the unit price will govern.
10. Bidders shall, where applicable, submit terms for payment in spaces provided in the proposal form, showing the
amount of cash discount which shall apply to bid prices when paid within the stated number of days in the
proposal.
11. All inquiries, whether oral or written, shall be submitted within the time limitations specified in the bid documents
and shall be directed to the General Services Office, Town of Manchester, 494 Main Street, P.O. Box 191,
Manchester, CT 06045-0191, by email, gensvcs@manchesterct.gov or fax (860) 647-5206. All information
given by the Town except by written addenda shall be informal and shall not be binding upon the Town nor shall
it furnish a basis for legal action by any bidder or prospective bidder against the Town.
12A. The Town reserves the right to reject any and all bids. To waive technical defects and to make such awards
including accepting a bid, although not the low bid, as it deems in its sole discretion to be in the best interest of
the Town. The Town reserves the right to reject any bid if the bidder, any officer of the bidder, or any other
company owned in whole or in part by any officer(s) of the bidder, is delinquent in the payment of any taxes or
fees owed to the Town. The Town reserves the right to require a disclosure statement from the bidder listing the
name(s) of all officers of the company.
12B. In the event the Town determines that a contractor is delinquent in any payment due the Town, then the Town
may offset the delinquent amount due to the Town against the sums owed the contractor.
13. The Town of Manchester may make such investigation as deemed necessary to determine the ability of the bidder
to discharge a contract. The bidder shall furnish the Town with all such information and data as may be required
for that purpose. The Town reserves the right to reject any bid if the bidder fails to satisfactorily convince the
Town that he is properly qualified by experience and facilities to carry out the obligations of the contract and to
satisfactorily complete the work called for herein, or if the bid is conditional in nature.
14. Except where otherwise provided, a contract between the Town and a successful bidder shall consist of the
Invitation to Bid, Specifications, Plans, Bid including Proposal sheet, and Acceptance by the Town and these
Rules and Regulations. Acceptance by the Town may be by purchase order for the portion of the work awarded a
contractor.
15. All Invitations to Bid shall be publicly advertised on at least three (3) occasions in a newspaper having a general
circulation within the Town of Manchester, Connecticut. The last advertising date shall be at least seven (7)
calendar days before the date which is advertised for the opening of bids.
16. Copies of bids shall be made available to all interested persons for a fee to be determined by the Director of
General Services which fee will be refundable at the discretion of the Director of General Services upon return of
said documents.
17. Alternate bids shall not be accepted unless otherwise specified in the bid documents.
18. Any act or acts of misrepresentation or collusion, shall be a basis for disqualification of any bid or bids submitted
by such persons guilty of said misrepresentation of collusion. In the event that the Town enters into a contract
with any bidder who is guilty of misrepresentation or collusion and such conduct is discovered after the execution
of said contract, the Town may cancel said contract without incurring liability, penalty or damages.
19. In the event that any bidder wishes to protest the potential award of a bid or any procedure of act in the
advertising or soliciting of the bids, said bidder must make said protest in writing which shall state the reason
therefore and request a conference with respect thereto. Said protest must be received in the Town, Office of
General Services within FIVE (5) business days after the mailing of bid results or decisions.
20. A conference with respect to said protest shall be scheduled by the Director of General Services forthwith and
shall be attended by him or his designee and such other persons as the Director of General Services and the
General Manager shall require to attend. The subject matter of said conference shall be limited to the reasons for
the protest specified in the written request for said conference. Said conference shall also include a discussion of
all possibilities for a resolution of dispute. The Town shall make a decision in writing within three (3) business
days after said conference and forward the same to the protesting bidder forthwith.
21. In the event that any protesting bidder wishes to take legal action against the Town, he must first fully comply
with all of these Rules and Regulations, including those which have been changed by the Director of General
Services pursuant to paragraph 1 herein.
22. Except for special instructions inserted in special contracts by the Director of General Services pursuant to
paragraph 1 herein, in the event of any conflicts between these Rules and Regulations and the terms and
conditions of any document these Rules and Regulations shall prevail.
23. All Awards shall be made by the Director of General Services.
24. These Rules and Regulations, as revised, shall be effective as of June 23, 1993.
Revised:
April 14, 1981
March 13, 1984
August 1, 1989
June 23, 1993

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