School Website Template Development

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The School Board of Miami-Dade County, Florida
PROCUREMENT MANAGEMENT SERVICES INVITATION TO NEGOTIATE
1450 N.E. 2nd Ave., Miami, Florida 33132
(305) 995-4288
Proposer Qualification Form
DUE DATE: Proposals due on or before 1:00 p.m. Eastern ITN NO.: RELEASE DATE: PURCHASING AGENT
Time (ET), Thursday, May 28, 2026, via Euna OpenBids
ITN-25-028-VF April 30, 2026 Vanessa Flores, CPSM
(formerly DemandStar).
Phone: (305) 995-2646
**PLEASE REFER TO EXHIBIT 16 FOR Email: vflores@dadeschools.net
BID OPENING INFORMATION**
Check Addenda for any revised opening dates before submitting your ITN TITLE:
proposal. Proposal(s) received, after the date and time stated School Website Template Development
above, shall not be considered for award. Hard copy, faxed and/or
emailed proposals are not allowed and will not be considered for
award.
PROPOSER ACKNOWLEDGEMENT
THIS SECTION MUST BE COMPLETED IN ITS ENTIRETY INCLUDING THE SIGNATURE OF AN AUTHORIZED REPRESENTATIVE WHERE INDICATED BELOW AND SUBMITTED
WITH THE PROPOSAL. FAILURE TO PROVIDE THIS DOCUMENT, WITH THE PROPOSAL, WILL RESULT IN PROPOSAL BEING CONSIDERED NON-RESPONSIVE.
Proposer's Name and state "Doing Business As", where applicable: "REMIT TO" ADDRESS FOR PAYMENT: If payment(s) is/are to be
mailed to address other than as stated on left, please complete section
below. Check this box if address is the same as stated on the left.
Address: P.O. Box:
City: City:
State: Zip Code: State: Zip Code:
Telephone Number: Sales Contact:
Sales E-Mail Address:
E-mail Address to Send Purchase Orders:
Federal Tax Identification Number:
I hereby certify that: I am submitting the following information as my firm's Proposer and I am
Proposer to do so. Proposer agrees to complete an unconditional acceptance of the contents of __________________________________________
this Invitation to Negotiate, and all appendices and the contents of any Addenda released hereto;
Signature of Authorized Representative (Manual)
Proposer released Addenda and understand that the following are requirements of this
ITN and failure to comply will result in disqualification of proposal. submitted; Proposer has not
divulged, discussed, or compared the proposal with other Proposers and has not colluded with ________________________________________________________________
any other Proposer or party to any other proposal. Name of Authorized Representative (Typed or Printed)
BIDDER CERTIFICATION AND IDENTIFICATION
A. I certify that this bid is made without prior understanding, agreement, or connection with any
corporation, firm, or person. Title of Authorized Representative
1. Submitting a bid for the same materials, supplies, or equipment, and is in all respects fair and
without collusion or fraud. I agree to abide by all conditions of this bid; and I certify that I am
authorized to sign this bid for the bidder.
E-Mail Address of Authorized Representative
2. Vendor certifies that it satisfies all necessary legal requirements as an entity to do business
with The School Board of Miami-Dade County, Florida.
3. I certify agreement with the School Board of Miami-Dade County Business Code of Ethics
and agree to comply with this Code and all applicable School Board contracting and
procurement policies and procedures.
4. I certify that I, nor my company or its principals, or any wholly owned subsidiary are currently
debarred or in default of any bid, purchase order or contract with the School board or any other
privateorgovernmentalentity.
I agree that this proposal cannot be withdrawn within 120 days from date due.
Visit our web site at procurement.dadeschools.net to download a vendor registration package. The website also displays Bids, RFPs, bid
opening, scheduled Selection Committee Meetings, award recommendations, and the current Board approved Procurement/Purchasing
Regulations.
Revised February 2026 ITN-25-028-VF
1

TABLE OF CONTENTS
Section 1 - Instructions to Proposers .................................................................................................................... 3
Section 2 - ITN Timetable .................................................................................................................................. 11
Section 3 - Special Conditions ........................................................................................................................... 12
Section 4 - Scope of Services ............................................................................................................................ 14
Section 5 - Minimum Qualification Requirements .............................................................................................. 20
Section 6 - Submission Requirements ............................................................................................................... 22
Section 7 - Evaluation/Selection Process .......................................................................................................... 24
Section 8 - Proposal Pricing ............................................................................................................................... 28
Section 9 - Insurance Requirements .................................................................................................................. 29
Section 10 - Forms and Exhibits ....................................................................................................................... 31
Exhibit 1 Cover Page for Proposal
Exhibit 2 Affidavit Identifying Authorized Representative(s) for Selection Committee
Proceedings (ITN Process) (must be notarized)
Exhibit 3 Acknowledgment of Amendments
Exhibit 4 Local Business Affidavit of Eligibility (must be notarized)
Exhibit 5 Florida Statutes on Public Entity Crimes (must be notarized)
Exhibit 6 Vendor Experience
Exhibit 7 Anti-Collusion Statement
Exhibit 8 Disclosure of Employment of Former School Board Employees/Conflict of
Interest
Exhibit 9 Submitted Proposal Document Verification Form
Exhibit 10 Debarment (must be notarized)
Exhibit 11 Instructions for Certification
Exhibit 12 Proposer's Preference (must be notarized)
Exhibit 13 Drug-Free Workplace (must be notarized)
Exhibit 14 Statement of No Response (If applicable)
Exhibit 15 Proposed Contract Agreement
Exhibit 16 Bid Opening Instructions
Exhibit 17 Registration Instructions for Euna OpenBids (formerly DemandStar)
Exhibit 18 Statement of Intent to Perform as a Certified Subcontractor/Subconsultant
Exhibit 19 Certification of Compliance 6465 - Anti-Discrimination in Business Operations
and Practices (must be notarized)
Exhibit 20 Foreign Country of Concern Attestation (PUR 1355)
Exhibit 21 Vendor Affidavit Regarding the Use of Coercion for Labor and Services
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Revised February 2026 ITN-25-028-VF

SECTION 1
INSTRUCTIONS TO PROPOSERS
Board policies may be accessed at: http://www.dadeschools.net/schoolboard/rules/
CONE OF SILENCE of tangible personal property made by Proposer who use the tangible personal
property in the performance of contracts for the improvement of Board-owned
The School Board of Miami-Dade County, Florida ("Board") enacts a Cone of Silence from real property as defined in Chapter 192 of the Florida Statutes.
issuance of a solicitation and shall terminate at the time when the agenda is published for
the upcoming School Board meeting, wherein the Superintendent: (1) recommends an award II. SUBMITTING OF PROPOSALS
or approves a contract; (2) rejects all bids or responses, or (3) takes any other action that
ends the solicitation and review process. All provisions of School Board Policy 6325 apply. A. Proposals must be submitted on forms furnished by the Board, in compliance with
the proposal submission requirements set forth under Section 6. Proposal
A. "Cone of silence" means a prohibition on any communication regarding a particular submissions must be clearly marked with proposal number, proposal title and proposal
Request for Proposals (RFP), bid, invitation to bid, or other competitive solicitation opening date.
between
B. ERASURES OR CORRECTIONS. When filling out the proposal form, Proposers
1. any person who seeks an award, including a potential vendor or vendor's are required to complete proposal in ink.
representative, an employee, partner, director, or officer of a potential vendor, or 1. Use of pencil is prohibited.
consultant, lobbyist, or actual or potential subcontractor or sub-consultant of a 2. All changes must be crossed out and initialed in ink.
vendor, or any other individual acting through or on behalf of any person seeking
an award; and Those proposals for individual items that do not comply with items 1 and 2 above will
2. any School Board member or the member's staff, the Superintendent, deputy be considered non-responsive for that item(s).
superintendent and their respective support staff, or any person appointed by
the Board to evaluate or recommend selection in the competitive procurement C. PLACE, DATE AND HOUR. Electronic submission ONLY, in accordance with the
process. proposal submission requirements set forth under Section 6 and Exhibit 16. Proposals
received after the date and hour specified in the PROPOSER QUALIFICATION FORM
B. A cone of silence shall be applicable to each RFP, bid, invitation to bid, or other will not be considered.
competitive solicitation during the solicitation, review, and proposed Board action of
bid proposals as appropriate. At the time of issuance of the solicitation, the D. PUBLIC ENTITY CRIMES. Section 287.133(2)(a) Florida Statute, as currently
Superintendent shall provide public notice of the cone of silence and written notice, enacted or as amended from time to time, states that a person or affiliate who has
including electronic communication, to the Board, District staff and any other person been placed on the convicted vendor list following a conviction for a public entity crime
involved in the review, evaluation, recommendation, approval, rejection, or award of may not submit a bid on a contract to provide any goods or services to a public entity,
the responses as appropriate. The Superintendent shall include in any advertisement may not submit a bid on a contract with a public entity for the construction or repair of
and public solicitation for goods and services a statement disclosing the requirements a public building or public work, may not submit bids on leases of real property to a
of this section public entity, may not be awarded or perform work as a contractor, supplier,
subcontractor, or consultant under a contract with any public entity, and may not
C. For unsolicited public-private partnership proposals, the cone of silence shall be in transact business with any public entity in excess of the threshold amount provided in
accordance with Policy 6327, Public-Private Partnerships and Unsolicited Proposals, Section 287.017, for CATEGORY TWO [currently $25,000] for a period of 36 months
Competitive Solicitations, and Direct Negotiations Regarding Board-Owned Property from the date of being placed on the convicted vendor list.
and Resources.
E. SUBMITTING A "NO PROPOSAL." If not submitting a bid at this time, return the
D. The cone of silence shall terminate at the time the when the agenda is published for form entitled statement of "No Proposal".
the upcoming School Board meeting, where in the Superintendent:
F. AVAILABILITY OF PROPOSAL INFORMATION. Immediately following the public
1. Recommends and award or approves a contract; opening, bids may be read, upon request, and then compiled in a tabular form, a copy
2. Rejects all bids or responses, or of which will be available for examination in Procurement Management Services.
3. Takes any other action that ends the solicitation and review process.
G. TYPE OF BUSINESS ORGANIZATION AND AUTHORITY OF SIGNATORY.
I. PREPARATION OF PROPOSALS Indicate type of business organization: For example, Partnership, Limited Partnership,
Limited Liability Company, Corporation, etc. If a proposal is submitted by a
A. PROPOSER QUALIFICATION FORM qualifies the Proposer and the proposal and corporation, provide documentation that the corporation is active and authorized to do
must be completed and submitted as page 1 of the proposal. business in the State of Florida, and that its corporate status shall remain active and
unchanged at the time of award of proposal. As to other types of business
1. PERFORMANCE SECURITY shall not be submitted with the proposal. The form organizations, please provide any and all documentation relating thereto, including
of performance security the Proposer will submit when required to do so, must be without limitation, verification that the party signing this Proposal is fully authorized and
furnished and shall be made to The School Board of Miami-Dade County, Florida. empowered to do so on behalf of Proposer. In addition, set forth name(s) and title of
any and all parties who are authorized to contract on behalf of Proposer. If Proposer is
2. PROPOSER CERTIFICATION AND IDENTIFICATION. Bid must contain an not registered to transact business in the State of Florida, Proposer must provide a
original manual signature from an authorized representative. An unsigned bid will be copy of Proposer's current registration in their state of incorporation/ organization,
considered non-responsive. along with the applicable exemption to this requirement as set forth in Section
607.1501, Florida Statutes.
B. INSTRUCTIONS TO PROPOSER. Defines conditions of the proposal.
H. MISSING INFORMATION. Respondents who do not meet all the documentation
1. ORDER OF PRECEDENCE. Any inconsistency in this proposal shall be resolved requirements for the ITN may be contacted to submit the missing information within 2
by giving precedence in the following order: business days. If the District requests missing documentation and does not receive
A. Specifications the documents within the stated deadline, incomplete or noncompliant proposals may
B. Special Conditions be disqualified.
C. Instructions to Proposers
III. CANCELLATION OF PROPOSALS OR INVITATION TO NEGOTIATES
2. TAXES. The Board does not pay Federal Excise and State taxes on direct An invitation for proposals may be canceled, in whole or in part, as may be specified
purchases of tangible personal property. The applicable tax exemption number in the solicitation, when it is in the best interest of the Board. The reasons shall be
is shown on the purchase order. This exemption does not apply to purchases made a part of the master proposal file.
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A. Prior to opening, a solicitation may be canceled in whole or in part, prior to the date 1. The Board shall provide the estimated contract amount to the protestor within
and hour specified in the PROPOSER'S Qualification Form for receipt of proposals, seventy-two (72) hours (excluding Saturdays, Sundays, and holidays when the
when the Chief Procurement Officer, Procurement Management Services, determines Board administrative office is closed) after the filing of the Notice of Protest.
in writing, that such action is in the best interest of the Board for reasons including, but The estimated contract amount is not subject to protest under this policy or
not limited to: F.S. 120.57(3). In lieu of a bond, the Board may accept a cashier's check or
1. The Board no longer requires the services, money order in the amount of the bond.
2. The Board no longer can reasonably expect to fund the
procurement; 2. The bond shall be conditioned upon the payment of all costs and charges which
3. A review of a valid protest filed by a PROPOSER, as may be may be levied against the protestor in the administrative hearing in which the
determined by the administrative staff; or action is brought and in any subsequent appellate court proceeding.
4. Proposed amendments to the solicitation would be of such
magnitude that a new solicitation is desirable. 3. Pursuant to F.S. 287.042(2)(c), if, the Board prevails in the administrative
hearing process and any appellate court proceedings, it shall be entitled to
B. When a solicitation is canceled prior to opening, notice of cancellation shall be recover all costs and charges which are included in the final order or judgment,
posted on the Board's website. Any proposals received for the canceled solicitation excluding attorneys' fees. Upon payment of such costs and charges by the
shall be returned to the Proposer unopened. person protesting the decision or intended decision or contract award, the
bond, cashier's check, or money order shall be returned to the protestor. If the
The notice of cancellation shall: protestor prevails, the protestor may recover from the Board the costs and
1. Identify the solicitation; charges which are included in the final order or judgment, excluding attorneys'
2. Briefly explain the reason for cancellation; and fees.
3. Where appropriate, explain that an opportunity will be given to compete on any
future re-solicitation for procurements of similar services. B. Bond: Competitive Bids for Lease of Space -- Pursuant to F.S. 255.25(3)(c), any
person who files an action protesting a decision or intended decision pertaining to
IV. CHANGE OR WITHDRAWAL OF BIDS a competitive bid for space to be leased by the Board shall post with the Board, at
the time of filing the formal written protest, a bond payable to the Board in an amount
A. PRIOR TO BID OPENING. Should the Proposer desire to change or withdraw equal to one percent (1%) of the estimated total rental of the basic lease period or
his/her bid, he/she shall do so in writing. This communication is to be received by the $5,000, whichever is greater. The bond shall be conditioned upon the payment of
District Director, of Procurement Management, Room 650, Perla Tabares Hantman all costs which may be levied against him/her in the administrative hearing in which
School Board Administration Building, prior to date and hour of bid opening. The the action is brought and in any subsequent appellate court proceeding. If the Board
Proposers name, the bid number, the bid title and the date the bid is due must appear prevails in the administrative hearing process and any appellate court proceedings,
on the envelope. it shall recover all costs and charges, which are included in the final order or
judgment, excluding attorneys' fees. Upon payment of such costs and charges by
B. AFTER BID OPENING. After bids are opened, they may not be changed, nor the person protesting the award, the bond shall be returned to him/her. If the person
withdrawn, for 120 days after the determined opening date, unless otherwise specified protesting the award prevails, the bond shall be returned to that person and she/he
on the "PROPOSER QUALIFICATION FORM." shall recover from the Board the costs and charges which are included in the final
order or judgment, excluding attorneys' fees.
V. PROTESTS
C. Bond: Construction Purchasing - Construction purchasing is separately governed
A Proposer, who wishes to file a proposal protest, must file such notice and follow by Board policy, and persons protesting competitive procurement related to
procedures prescribed by F.S. 120.57(3) and Bylaw 0133, for resolution. educational facilities shall be required to post a bond in the amount specified in F.S.
255.0516, which also governs recovery of fees and costs including attorneys' fees.
Protest of Specifications
D. Staying the Procurement Process - Upon timely receipt of the formal written
Any notice of protest of the specifications contained in an Invitation to Negotiate (ITN), protest petition, and posting of the bond, the solicitation or contract award process
Request for Proposals (RFP), or Invitation to Bid (ITB) shall be filed accordance with shall be stayed until the protest is resolved by final agency action, unless the Board
Board Rule 6320, Bylaw 0133 and/or F.S. 120.57. sets forth, in writing, particular facts and circumstances which require the
continuance of the solicitation or contract award process in order to avoid an
For a protest of the specifications contained in an Invitation to Negotiate (ITN), Request immediate and serious danger to the public health, safety, and welfare.
for Proposals (RFP), or Invitation to Bid (ITB), the Notice of Protest shall be filed in
writing within seventy-two (72) hours after the posting of a solicitation. The Formal Protest of Bid Award
Written Protest shall be filed within ten (10) calendar days after the date the notice of
protest is filed. Failure to file a Notice of Protest or failure to file a Formal Written Protest Any person who is adversely affected by the Board's decision or intended decision, shall
shall constitute a waiver of proceedings under this rule. The Formal Written Protest file a Notice of Protest in writing with the Clerk of the Board, who shall maintain an office
shall state with particularity the facts and law upon which the protest is based. in the Board Administration building, within seventy-two (72) hours after the posting of
Saturdays, Sundays, and legal holidays shall be excluded in the computation of the the Board's decision or intended decision/action and shall file a Formal Written Protest
seventy-two (72) hour time period provided by this paragraph. within ten (10) calendar days after filing the Notice of Protest. The protesting Proposer
shall also be required to post a bond, consistent with this rule. Failure to file a Notice of
Posting the Bond Protest or failure to file a Formal Written Protest shall constitute a waiver of proceedings
under F.S. Chapter 120.57. The formal written protest shall state with particularity the
The protesting party shall post a bond in a form consistent with F.A.C. Rule 28- facts and law upon which the protest is based. Saturdays, Sundays, and legal holidays
110.005(2). A notice of decision or intended decision shall contain this statement: shall be excluded in the computation of the seventy-two (72) hour time period provided
"Failure to file a protest within the time prescribed in F.S. 120.57(3), or failure to post by this paragraph.
the bond or other security required by law within the time allowed for filing a bond shall
constitute a waiver of proceeding under F.S. Chapter 120." The Board's notice of intended action shall be posted the Friday preceding the Board's
Fiscal Accountability & Government Relations Committee meeting immediately prior to
A. Bond: Commodities (Other than Lease of Space) and Contractual Services the Board meeting at which the contract will be awarded or approved. The notice of
(Including Professional Services and Insurance) - Pursuant to F.S. 287.042(2)(c), any intended action can be found on the Procurement Management Services' website at:
person who files an action protesting a decision or intended decision pertaining to a http://procurement.dadeschools.net/bidsol/asp/bid_portal.htm, under the NOTICES
solicitation or contract award shall post with the Board, at the time of filing the formal section located on the top left hand side of the page. The Board's monthly Committee
written protest, a bond secured by an acceptable surety company in Florida, payable meetings are posted on the District's Master Calendar page, which can be accessed via
to The School Board of Miami-Dade County, Florida, in an amount equal to one percent the following link: https://www3.dadeschools.net/Meetings/home. To find the Board
(1%) of the Board's estimate of the dollar value of the proposed contract. Committee meeting for the current month, search under the "School Board and School
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Revised February 2026 ITN-25-028-VF

Board Committee Meetings" category from the drop down menu, which can be found (a) Provide the Awarded Proposer with fifteen (15) days from the date of notice from
under the MEETINGS LISTING section of the page. the Board to cure the default. If the Awarded Proposer fails to cure the default
within such time period or such other period of time as mutually agreed to in
Parties interested in obtaining records related to any items noted in the notice of writing by the parties, the Board may terminate the Agreement upon fifteen (15)
intended action shall submit a public records request to the District at days advance written notice.
prr@dadeschools.net. Such public records requests shall be addressed in accordance
with Chapter 119 of the Florida Statute. If a public records request is related to an intent (b) Terminate the Agreement for cause upon thirty (30) days advance written notice,
to protest, parties may wish to include a notation of such intent in their request. as outlined in Section 4 (VI) (E) hereinabove.
The Formal Written Protest will be reviewed by Procurement Management Services, (c) Terminate the Agreement for cause immediately effective upon notice,
who will offer the protesting Proposer the opportunity to meet and discuss the merits of whenever the Board determines that the Awarded Proposer has jeopardized the
the protest. If the protest is not resolved, the matter may be referred for proceedings, safety and welfare of the Board or the public or whenever the fiscal integrity of
pursuant to F.S. 120.569 and 120.57. Petitions for hearing on protests pursuant to F.S. the Agreement has been compromised.
120.569 and 120.57 must be filed in accordance with Board Bylaw 0133 on quasi-judicial
proceedings. (d) Invoke any other remedy or remedies that may be legally available.
The "Notice of and/or formal written Protest" shall be filed with: Upon receipt of a notice of termination, the Awarded Proposer shall cease incurring
additional obligations under this Agreement.
The Office of the School Board Clerk Miami-Dade County Public Schools
1450 N.E. Second Avenue, Suite #311 Miami, Florida 33132 In the event of termination for default, which may include, but is not limited to poor
Phone: (305) 995-1440 performance and/or non-performance, the matter may be brought before the
Fax: (305) 995-1448 Contractor Disciplinary Review Committee which may recommend disbarment or
E-Mail: Dllopiz@dadeschools.net and celiarubio@dadeschools.net suspension pursuant to Board Policy 6320.04.
VI. AWARDS F. PURCHASE ORDERS sent to Awarded Proposers are the official notification to
deliver services described therein; and the time allowed for delivery begins with the
A. RESERVATION FOR REJECTION OR AWARD. The Board reserves the right to date of the purchase order. In the event that the Awarded Proposer fails to deliver the
reject any or all proposals, to waive irregularities or technicalities, and to request services in accordance with the terms and conditions of the proposal and purchase
rebids. order, the Proposer shall be considered to be in default of the Agreement and subject
to the default provisions stated in Section VI. G.
The Board reserves the right to utilize other governmental contracts, if in the best
interest of the Board. G. DEFAULT. A Proposer who fails to perform according to the terms of the
Agreement (proposal) shall be considered in default. In the event of default, which
B. NOTIFICATION OF INTENDED ACTION will be posted on the Board's website no may include, but is not limited to poor performance and/or non-performance, the
later than the Friday preceding a regularly scheduled Board meeting. contractor Disciplinary Review Committee may recommend debarment or suspension
pursuant to Board Policy 6320.04.
C. OFFICIAL AWARD DATE. Awards become official upon the Board's formal
approval of the award. H. BID DOCUMENTS. The intent of the bid documents is to include only the written
requirements for materials, equipment, systems, standards and workmanship
D. TERMINATION FOR CONVENIENCE necessary for the proper execution and completion of the work by the Proposer. The
The Board reserves the right to terminate this Agreement at any time and for any bid documents shall not be construed to create an entitlement to any other scope of
reason upon giving thirty (30) days' notice to the other party. If said Agreement should work except as specified herein.
be terminated for convenience as provided herein, the Board will be relieved of all
obligations under said Agreement. The Board will only be required to pay that amount I. DEBARMENT. Pursuant to Board Policy 6320.04 Contractor Debarment
of the Agreement actually performed to the date of termination. Upon such payment, Procedures - Debarred contractors are excluded from conducting business with the
both parties shall be relieved of any further obligations under this Agreement. Board as agents, representatives, partners, and associates of other contractors,
subcontractors or individual sureties.
E. TERMINATION OF AGREEMENT: In addition to the above, the Board may
terminate this Agreement upon thirty (30) days advance written notice to the Awarded VII. PURCHASES BY OTHER PUBLIC AGENCIES
Proposer, for default of Awarded Proposer, or due to lack of, or cancellation of, grant
funds made available to the Board by a Federal grantor agency. Upon receipt of a With the consent and agreement of the Awarded Proposer(s), purchases may be made
notice of termination, the Awarded Proposer shall cease incurring additional under this bid by Miami-Dade County, Florida, and other governmental agencies or
obligations under this Agreement. However, the Board shall allow the Awarded political subdivisions within the State of Florida. Such purchases shall be governed by
Proposer to incur all necessary and proper costs, which the Awarded Proposer cannot the same terms and conditions stated herein. This agreement in no way restricts or
reasonably avoid during the termination process. Each payment obligation of the Board interferes with the right of any State of Florida Agency or political subdivision to rebid
created by this Agreement is conditioned upon the availability of funds that are any or all of these items.
appropriate or allocated for the payment of services or goods. If such funds are not
allocated and available, this Agreement may be terminated by the Board at the end of VIII. BILLING
the period for which funds are available. The Board shall notify the Awarded Proposer
at the earliest possible time before such termination. No penalty shall accrue to the A. INVOICES. Each invoice shall be issued by the Awarded PROPOSER and shall
Board in the event this provision is exercised, and the Board shall not be obligated or be submitted in DUPLICATE to the Accounts Payable Section, P.O. Box 01-2570,
liable for any future payments due or for any damages as a result of termination under Miami, Florida 33101. Invoice delivery may also be via a PDF or WORD document
this section. Any individual or corporation or other entity that attempts to meet its email to: mdcpsvendorsstatements@dadeschools.net. To be considered for payment,
contractual obligations with the Board through fraud, misrepresentation or material each invoice must show the following information, which appears on the Purchase
misstatement, shall have its Agreement with the Board terminated upon receiving Order:
notice of the attempted fraud as determined by the Board.
1. Purchase Order Number
Notwithstanding Section 4 (VI) (E) hereinabove, if the Awarded Proposer fails to fulfill 2. Item Descriptions
or comply with any of the terms of this Agreement, in whole or in part, the Board may,
at the Board's sole discretion, place the Awarded Proposer in default status and take B. PAYMENT. Unless otherwise specified, payment will be made only after
any of the following actions: acceptance by the Board. Payment will be made only to the Awarded Proposer, unless
otherwise requested, in writing, by the Awarded Proposer and accepted by Board
Administration. The PROPOSER expressly agrees that it will properly invoice for any
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Revised February 2026 ITN-25-028-VF

services within one year and that the failure to do so shall constitute a waiver of any XI. COMPLIANCE WITH LAWS - PROPOSER shall comply with all federal, State of
right to payment. Florida and local laws applicable to it and the performance of its obligations under this
proposal.
IX. NO GRATUITY POLICY
XII. BACKGROUND SCREENING REQUIREMENTS
It is the policy of Procurement Management Services not to accept gifts, gratuities, or
In accordance with the requirements of Sections, 1012.465, 1012.32, and 1012.467,
favors of any kind, or of any value whatsoever, from vendors, members of their staffs,
Florida Statutes, School Board Policies 6320 and 8475 as amended from time to time
or families.
PROPOSER agrees that, if PROPOSER receives remuneration for services,
PROPOSER and all of its employees who provide or may provide services under this
X. COMPLIANCE WITH STATE/FEDERAL REGULATIONS
Agreement will complete criminal history checks, and all background screening
requirements, including level 2 screening requirements as outlined in the above-
A. All Agreements involving federal funds will contain certain provisions required by
referenced statutes and School Board Policies prior to providing services to the School
applicable sections of CFR 34, Part 80.36(I) and Part 85.510, Florida Statute
Board of Miami-Dade County.
257.36, or Florida Administrative Code Chapter 1B and Appendix II 2 CFR 200.
The Proposer certifies by signing the proposal that the Proposer and his/her
Additionally, PROPOSER agrees that each of its employees, representatives, agents,
principals are not presently debarred, suspended, proposed for debarment,
subcontractors or suppliers who are permitted access on school grounds when
declared ineligible or voluntarily excluded from participation in federally funded
students are present, who have direct contact with students or who have access to or
transactions and may, in certain instances, be required to provide a separate
control of school funds must meet level 2 screening requirements as described in the
written certification to this effect.
above-referenced statues, and School Board Policies.
B. By signing the proposal, the Proposer shall comply with all applicable laws,
ordinances, codes, rules and regulations of federal, state and local governments, Pursuant to the 2007 amendments to the JLA enacted by the Florida Legislature,
if required, for performance of any work under this Proposal. Proposers awarded requirements for certain fingerprinting and criminal history checks shall be inapplicable
contracts involving Federal Funds and are cost reimbursable must be in to non-instructional contracted personnel who qualify for exemption from level 2
compliance with 7 CFR 210.21. Proposers awarded contracts involving Federal screening requirements as provided under 1012.468, Fla. Stat. (2007). In addition,
Funds must be in compliance with the Energy and Policy Conservation Act (42 the provisions of 1012.467, Fla. Stat. (2007) are incorporated herein by reference,
USC 6201). Proposers awarded contracts involving the employment of and any provisions of this section that may be inconsistent with, contrary to, or
mechanics, laborers, or construction work must be in compliance with 40 USC determined to be in conflict with 1012.467, will be superseded by said statute.
Chapter 37. Proposer attests it is not owned by the government of a Foreign
Country of Concern, and the government of a Foreign Country of Concern does A noninstructional contractor who is exempt from the screening requirements set forth
not have a Controlling Interest in the entity. Proposers awarded contracts in 1012.465, 1012.468 or 1012.467, Florida Statutes, is subject to a search of his
involving Federal Funds must be in compliance with the prohibition on certain or her name or other identifying information against the registration information
telecommunications and video surveillance services or equipment (2 CFR regarding sexual predators and sexual offenders maintained by the Department of Law
200.216). Proposers awarded contracts involving Federal Funds must be in Enforcement under 943.043 and the national sex offender public registry maintained
compliance with procurement of recovered materials (2 CFR 200.323). by the United States Department of Justice. Proposer will not be charged for this
Proposers awarded contracts involving Federal Funds must be in compliance search. Further, upon obtaining clearance by Board, if Board deems necessary, Board
with domestic preferences for procurements (2 CFR 200.322). Proposers will issue a Florida Public Schools Contractor Badge which shall be worn by the
awarded contracts involving Federal Funds must be in compliance with individual at all times while on Board property when students are present.
Executive Order 11246 of September 24, 1965 entitled "Equal Employment
Opportunity," as amended by Executive Order 11375 of October 13, 1967, and PROPOSER agrees to bear any and all costs associated with acquiring the required
as supplemented in Department of Labor Regulations (41 CFR Chapter 60). background screening - including any costs associated with fingerprinting and
C. During the term of any Agreement with the Board, in the event of debarment, obtaining the required photo identification badge. PROPOSER agrees to require all its
suspension, proposed debarment, declared ineligible or voluntarily excluded affected employees to sign a statement, as a condition of employment with
from participation in federally funded transactions, the Proposer shall PROPOSER in relation to performance under this Proposal/ITN, agreeing that the
immediately notify the Chief Procurement Officer, Procurement Management employee will abide by the heretofore described background screening requirements,
Services, in writing. Proposers will also be required to provide access to records, and also agreeing that the employee will notify the Contractor/Employer of any arrest(s)
which are directly pertinent to the Agreement and retain all required records for or conviction(s) of any offense enumerated in School Board Policies 6320 and 8475
three years after the Board, makes final payment. within 48 hours of its occurrence. PROPOSER agrees to provide the Board with a list
D. For all contracts involving Federal funds in excess of $10,000, the Board of all of its employees who have completed background screening as required by the
reserves the right to terminate the contract for cause, as well as for convenience, above-referenced statutes and who meet the statutory requirements contained therein.
by issuing a certified notice to the PROPOSERS. Proposer agrees that it has an ongoing duty to maintain and update these lists as new
E. CERTIFY REGISTRATION AND USE OF EMPLOYMENT "STATUS employees are hired and in the event that any previously screened employee fails to
VERIFICATION SYSTEM": The Status Verification System, also referred to as meet the statutory standards. PROPOSER further agrees to notify the Board
"E-verify", only applies to construction and Professional Service Contracts using immediately upon becoming aware that one of its employees who were previously
federal funds. certified as completing the background check and meeting the statutory standards is
subsequently arrested or convicted of any disqualifying offense. Failure by
STATUS VERIFICATION SYSTEM PROPOSER to notify the Board of such arrest or conviction within 48 hours of being
1. Each PROPOSER and each person signing on behalf of any PROPOSER certifies put on notice and within 5 business days of the occurrence of qualifying arrest or
as to its own entity, under penalty of perjury, that the named PROPOSER has conviction, shall constitute a material breach of the Agreement entitling the Board to
registered and is participating in the Status Verification System to verify the work terminate this Agreement immediately with no further responsibility to make payment
eligibility status of the contractor's new employees that are employed in the State of or perform any other duties under this Agreement.
Florida in accordance with Executive Order 13465.
2. The PROPOSER shall require that the following provision be placed in each XIII. COMPLIANCE WITH SCHOOL CODE
subcontract at every tier: "The subcontractor shall certify to the main (prime or general)
contractor by affidavit that the subcontractor has verified through the Status Verification PROPOSER agrees to comply with all sections of the Florida K-20 Education Code,
System the employment status of each new employee of the respective subcontractor, Title XLVIII, Florida Statutes as it presently exists, and further as it may be amended
all in accordance with and to comply with all applicable employee status verification from time to time. Further PROPOSER agrees that failure to comply with the Florida
laws. Such affidavit must be provided prior to the notice to proceed for the K-20 Education Code shall constitute a material breach of this Agreement and may
subcontractor to perform the work." result in the termination of this Agreement by the Board.
3. The Board will not consider a proposal for award, nor will it make any award where
there has not been compliance with this Section. XIV. CHARTER SCHOOLS
4. Manually or electronically signing the Proposal is deemed the PROPOSER's
certification of compliance with all provisions of this employment status verification Items or Services awarded under this Agreement shall be made available to Charter
certification required by all applicable status verification laws. Schools approved by the Board. Board is not responsible or liable for purchases that
may be made by Charter Schools.
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XV. CONFLICT OF INTEREST A. "Lobbyist" means a person, firm or corporation who is employed and receives
payment from, or who contracts for economic consideration with, any principal,
Former Miami-Dade County Public Schools employees, classified as Managerial
person or organization for the purpose of lobbying, or a person who is principally
Exempt Personnel, Pay Grade 22 and above, Dade County School Administrators
employed for governmental affairs by another person or governmental entity to
Association, Pay Grade 47 and above, and other equivalent positions, are prohibited
lobby on behalf of that other person or governmental entity. For purposes of this
from personally representing another person or entity or acting as an agent or attorney
rule, the term "Lobbyist" specifically includes the principal as well as any agent,
for compensation in connection with any matter in which The School Board of Miami-
officer, or employee of a principal regardless of whether they are employees of
Dade County, Florida, is interested, for two years after the Board employees' service
the principal whose normal scope of employment does not include lobbying
terminates. This provision is pursuant to School Board Policies 1129, 3129, 4129 and
activities.
Florida Statute 112.313(9).
B. One who is not an employee of a principal is a "lobbyist" if s/he is retained as an
XVI. PUBLIC RECORDS LAW
independent contractor or otherwise for payment or economic consideration by a
person or governmental entity to lobby an agency on behalf of that person or
Pursuant to Florida Statute 119, it is the practice of Board to make available for public
governmental entity.
inspection and copying any information received in response to a Invitation to
Negotiates (ITN). No action on the part of the respondent to a ITN will create an
If a corporation, partnership, firm, or other business organization is retained for
obligation of confidentiality on the part of the Board, including but not limited to, making
payment or economic consideration to lobby on behalf of another person or
a reference in the response to the trade secret statutes. It is recommended that
governmental entity, only the members, partners, associates, or employees of the
potential suppliers exclude from their response any information that, in their judgment,
entity who personally lobby on behalf of that person or governmental entity are
may be considered a trade secret.
"lobbyists."
PROPOSER understands the broad nature of these laws and agrees to comply with
C. The terms "payment" or "economic consideration" do not include receiving only
Florida's Public Records Laws and laws relating to records retention. The PROPOSER
reimbursement for actual travel, lodging, and meal expenses
shall keep and maintain public records required by the School Board to perform the
service. The PROPOSER shall keep records to show its compliance with program
D. "Lobbying" means any oral or written communication, direct or indirect, with the
requirements. PROPOSER and subcontractors must make available, upon request of
Board, members of the Board, Board Committees, Board administrative
the School Board, a Federal grantor agency, the Comptroller General of the United
assistants, Board Attorneys, or members of the District administrative staff,
States, or any of their duly authorized representatives, any books, documents, papers,
including site administrators and instructional staff for the purpose of doing
and records of the PROPOSER which are directly pertinent to this specific Agreement
business with the School District, the Board and/or schools, influencing any official
for the purpose of making audit, examination, excerpts, and transcriptions. Upon
action, non-action, or decision or attempting to obtain the good will of a Board
request from the School Board's custodian of public records, provide the School Board
member or employee of the School District.
with a copy of the requested records or allow the records to be inspected or copied
within a reasonable time at a cost that does not exceed the cost provided in this chapter
XX. LOCALAND STATE VENDOR PREFERENCE
or as otherwise provided by law. PROPOSER shall ensure that public records that are
exempt or confidential and exempt from public records disclosure requirements are not
A. The School Board of Miami-Dade County, Florida adopted School Board Policy
disclosed except as authorized by law for the duration of the contract term and
6320.05 which gives local preference to businesses located in Miami-Dade
following completion of the contract if the PROPOSER does not transfer the records to
County, Florida when evaluating the lowest responsible, responsive bid or
the public agency. The PROPOSER shall retain all records for five (5) years after final
submittal for the purchase of goods and services, professional and construction-
payment is made or received and all pending matters are completed pursuant to Title
related services, in excess of $50,000 dollars or the current formal bidding
34, Sections 80.36(b)(1). Upon completion of the contract, transfer, at no cost, to the
threshold set by statute.
School Board all public records in possession of the PROPOSER or keep and maintain
public records required by the School Board to perform the service. If the PROPOSER
B. Proposers claiming local vendor preference for any bid or submittal must submit
transfers all public records to the School Board upon completion of the contract, the
an Affidavit of Eligibility for Local Preference and a copy of its business license
PROPOSER shall destroy any duplicate public records that are exempt or confidential
with their bid, quote, proposal, reply or response. Bids which fail to include the
and exempt from public records disclosure requirements. If the PROPOSER keeps
approved affidavit at the time of bid submittal will not be considered for local
and maintains public records upon completion of the contract, the PROPOSER shall
vendor preference. The preference status does not apply to goods or services
meet all applicable requirements for retaining public records. All records stored
exempted by statute, Federal laws, or procurements with funding source
electronically must be provided to the School Board, upon request from the School
restrictions. Exemptions by statute are listed in Board Policy 6320
Board's custodian of public records, in a format that is compatible with the information
technology systems of the School Board.
C. Application
IF THE PROPOSER HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE PROVIDER'S DUTY TO PROVIDE
I. Competitive Bid - When a responsive, responsible non-local business
PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTACT THE CUSTODIAN
submits the lowest price bid, and the bid submitted by one or more
OF PUBLIC RECORDS AT 305-995-1128, prr@dadeschools.net, and 1450 NE 2
responsive, responsible verified local businesses is within five percent
Avenue, Miami, Florida 33132.
(5%) of the price submitted by the non-local business, then each of the
aforementioned verified local businesses shall have the opportunity to
XVII. ASSIGNMENT
submit a best and final bid equal to or lower than the amount of the low
responsible, responsive bid submitted by the non-local business.
This Agreement may not be assigned nor may any assignment of monies due, or to
Contract award shall be made to the responsive, responsible business
become due to PROPOSER, be assigned without the prior written agreement of Board.
submitting the lowest best and final bid. In the case of a tie bid in the best
If PROPOSER attempts to make such an assignment, such attempt shall constitute a
and final bid between the verified local businesses, the tie shall be
condition of default.
broken as delineated in Policy 6320.
II. Request for Proposals/Invitation to Negotiate - If following the completion
XVIII. DAVIS-BACON ACT LABOR STANDARDS
of initial evaluations, a verified local firm has submitted a proposal and is
competing with a non-local proposer(s), then the verified local vendor(s)
This project may be funded in whole or in part under the provisions of the American
shall be awarded five (5) points, all other technical requirements being
Recovery and Reinvestment Act of 2009. Therefore, the PROPOSER shall comply
equal. In the case of a tie, the tie shall be broken as delineated in Policy
with all applicable provisions of 40 U.S.C. 276a-276a-7, the Davis-Bacon Act, as
6320.
supplemented by the Department of Labor regulations (29 C.F.R., PART 5 "Labor
III. Professional Services - Local preference policy shall apply to services
Standards Provisions Applicable to Contracts Governing Federally Financed and
that are subject to the Consultants Competitive Negotiation Act, as
Assisted Construction") and Appendix II 2 CFR 200.
delineated in F.S. 287.055. When a verified local firm that is not initially
short-listed for interviews and has a score within five percent (5%) of the
XIX. LOBBYISTS
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