School Nutrition Temperature Monitoring System

125 Stewart Avenue Gray, Ga 31032 478.986.1390
478.986.3032 matoshia.grant@jones.k12.ga.us
May 5, 2026
School Year 2026-2027
School Nutrition Temperature Monitoring System
Bid Specification
Procurement Purpose:
The Jones County School Nutrition Program is soliciting bids from qualified vendors to provide
an electronic temperature monitoring system for refrigeration equipment to support compliance
with federal, state, and local food safety and program integrity requirements.
1. Scope of Procurement
The awarded contractor shall provide all equipment, software, installation, monitoring, training,
maintenance, and technical support necessary for continuous temperature monitoring of school
nutrition freezers and coolers operated under the nonprofit school food service account.
2. System Requirements
Temperature Monitoring Equipment:
* Continuous electronic monitoring for walk-in coolers and freezers
* Commercial food service grade equipment suitable for freezer environments
Installation:
* Complete installation including calibration and testing
* Minimal disruption to meal service
* All installation costs included
Data Access and Reporting:
* Computer and mobile device access
* Continuous logs and daily, weekly, and monthly reports
* Exportable reports for audits and reviews
Initial: ________
This Institution is an Equal Opportunity Provider
Temperature Monitoring System Bid
5/5/2026
1

Alerts and Tracking:
* Automated alerts for temperature excursions
* Alerts via text, email, or mobile notification
* Audit trail for corrective action documentation
3. Monitoring and Technical Support
* Monthly monitoring service for all units
* 24/7 technical assistance
4. Training
Vendor shall provide staff training included in bid price.
5. Vendor Qualifications
* Experience with K-12 or commercial food service operations
* Three references required
6. Pricing
All-inclusive pricing required. No hidden costs.
7. Contract Term
One (1) year initial contract with renewal option.
Annual Pricing $_______________________________________
Monthly Pricing option $_______________________________________
Company: _______________________________________
Address: _______________________________________
Bid Representative: _______________________________________
Date _______________________________________
This Institution is an Equal Opportunity Provider
Temperature Monitoring System Bid
5/5/2026
2