School Nutrition Services Uniform

Agency: City of Kingsport
State: Tennessee
Type of Government: State & Local
NAICS Category:
  • 812320 - Drycleaning and Laundry Services (except Coin-Operated)
  • 812332 - Industrial Launderers
Posted Date: Apr 11, 2024
Due Date: Apr 30, 2024
Bid Source: Please Login to View Page
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Category* Solicitation Name Addenda Engineer/Architect Contact Pre-bid Meeting Bid Opening Date & Time / Reply Date
School Nutrition Services Uniform
Procurement Department, Schools Sandra Sloan ssloan@k12k.com (423) 378-2134 Apr 30,2024 04:00 PM ET

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City of Kingsport
PROCUREMENT MANAGER
415 BROAD STREET
KINGSPORT, TN 37660
PH. 423-229-9419
FAX 423-224-2433
TO:
QUOTE NUMBER
SNS Uniforms FY25
THIS IS NOT AN ORDER
VENDORS ARE REQUIRED TO COMPLETE THIS
FORM I.E. TERMS, DELIVERY DATE, FOB, SIGNATURE
& DATE.
THIS INQUIRY IMPLIES NO OBLIGATION ON OUR
PART. CHANGES OR SUGGESTIONS OFFERING COST
ECONOMIES ARE SOLICITED.
ISSUE DATE
4/11/2024
ITEM QTY. U/M
REPLY DATE
TERMS
05/01/2024
DESCRIPTION
FOB
DELIVERY DATE
UNIT COST TOTAL COST
1
Vendors are requested to submit quotation on
School Nutrition Services Uniforms for the
2024-2025 school year. The purpose is to
furnish the City of Kingsport for its
Kingsport City Schools (hereafter referred to as
City) with a continuous supply of the
commodities indicated in this request. It is
understood and agreed between the parties
that if any agreement results from this bid,
the City shall be bound hereunder only to the
extent of funds available for the purpose of this
agreement. It is further understood and agreed
between the parties that if any agreement results
from this bid, the City shall not be obligated to
purchase or pay for commodities covered by this
agreement, unless or until, they are requested
by the City.The City reserves the right to
select Firm prices are requested through June
30, 2025. Specifications are attached.
Return proposal to Sandra Sloan, Assistant
Procurement Manager, Schools,
ssloan@k12k.com
.
VENDOR’S SIGNATURE
DATE
TITLE
**Note: Terms and conditions have been updated, please make sure to fill out the
section under conflict of interest and submit with the quote.
TERMS AND CONDITIONS
1. Bids must be submitted on this form only and bear the handwritten signature of an authorized representative of the
firm to be considered valid. This is a request for quote and can be emailed to ssloan@k12k.com. No telephone bid(s)
will be accepted. Unless otherwise stated by the City, no bidder may withdraw his bid within a period of ninety (90)
days after the date set for the reply date.
2. If prices are quoted FOB Kingsport, TN., delivery to City of Kingsport locations shall be without additional charge.
3. Failure to examine any drawings, specifications, and instructions will be a bidder's risk. If bidder is in doubt as to
the true meaning of any part of the drawings, specifications and instructions or other documents, he should submit a
written request for an interpretation to the Procurement Manager. An interpretation of the documents will be made
only by addendum issued by the Procurement Manager to each firm to whom an invitation was forwarded. The City
will not be responsible for explanation or interpretations of bid documents except as issued in accordance
herewith.
4. Where a brand or trade name appears in the specifications, it is understood that the brand or trade name referred to,
or its approved equivalent, shall befurnished. If no mention is made of any exceptions, it is assumed that he is
bidding on the article mentioned and not an approved equivalent.
5. The bidder is requested to attach brochure-type information on the supplies furnished. All guaranteed and
warranties should be clearly stated.
6. Taxes. The City is exempted from Federal excise taxes and state and local sales taxes and bidders must quote prices
which do not include such taxes. An exemption certificate will be furnished upon request.
7. Bids and modifications or corrections thereof received after the closing time specified will not be considered. The
City is not responsible for delays in delivery by mail, courier, etc.
8. Any exceptions to these terms and conditions or deviations from written specifications will be shown in writing and
attached to the bid form.
9. Any alteration, erasure, addition to or omission of requested information, change of the specifications, or bidding
schedule, is made at the risk of the bidder and may result in the rejection of the bid, unless such changes are
authorized by the specifications.
10. In the event cash discounts are offered by the bidder, the discount date shall begin with the date of the invoice or
the date of receipt of all material covered by the order/contract, whichever is the later date.
11. Charges for boxing or cartage will not be allowed unless previously agreed upon.
12. Default in promised delivery and failure to comply with specifications authorizes the City to purchase supplies
elsewhere and charge the difference to defaulting Vendor.
13. Bidder agrees to defend and save City of Kingsport from and against all demands, claims, suits, costs, expenses, damages
and judgments based upon infringement of any patents relating to goods specified in this order or the ordinary use or
operation of such goods by City or use or operation of such goods in accordance with bidders direction.
14. In case of error or discrepancy in the mathematics of the bid price, the unit prices shall prevail.
15. By submission of a signed bid, the bidder certifies total compliance with Title VI and Title VII of the Civil Rights Act
of 1964, as amended, and all regulations promulgated thereunder.
16. Contracts and purchases will be made or entered into with the lowest, responsible, compliant bidder meeting
specifications for the particular grade or class of material, work or service desired in the best interest and advantage
to the City of Kingsport. Responsible bidder is defined as a bidder whose reputation, past performance, and business
and financial capabilities are such that he would be judged by the appropriate City authority to be capable of
satisfying the City's needs for a specific contract or purchase order.
17. The City reserves the right to determine the low bidder either on the basis of the individual items or on the basis of all
items included in its REQUEST FOR QUOTES, unless otherwise expressly provided in the REQUEST FOR QUOTES. The City
reserves the right to accept any item or group of items of any kind and to modify or cancel in whole or in part, its
REQUEST FOR QUOTES.
18. All contracts or purchase orders issued for this award will be governed by the laws of the State of Tennessee
without regard to its conflict of laws principals.
19. Any dispute arising out of any aspect of this purchase order or a contract shall be litigated in state court in Kingsport,
Sullivan County, Tennessee or the federal court for the Eastern District of Tennessee, Northeastern Division.
However, neither party shall be obligated to provide any type of pre-suitnotice before initiating a cause of action.
The parties waive their right to a jury trial. The parties hereby consent to the mandatory and exclusive venue and
jurisdiction of the state court located in Kingsport, Tennessee or the Federal court for the Eastern District of
Tennessee. Service of process shall comply with the Tennessee Rules of Civil Procedure or applicable federal
rules, and City does not agree to any other service of process procedure.
20. The City, in accordance with its governing directives, reserves the right to reject any and all bids, to waive any
informality or irregularities in bids and unless otherwise specified by the bidder, to accept any item.
21. The contract will be awarded for a period of one (1) year with a renewal option on an annual basis in one (1)
year increments providing all terms, conditions and cost are acceptable to both parties. The City reserves the
right to rebid at the end of any contract period.
22. CONFLICT OF INTEREST:
a) No Board Member or officer of the City of Kingsport or other person whose duty it is to vote for, let out, overlook or
in any manner superintend any of the work for the City of Kingsport has a direct interest in the award of the
vendor providing goods or services.
b) No employee, officer or agent of the grantee or sub-grantee will participate in selection, or in the award or
administration of an award supported by Federal funds if a conflict of interest, real or apparent, would be involved.
Such a conflict would arise when the employee, officer or agent, any member of their immediate family, his or her
partner, or an organization, which employs, or is about to employ, any of the above, has a financial or other interest
in the firm selected for award.
c) grantee’s or sub-grantees officers, employees or agents will neither solicit nor accept gratuities, favors or
anything of monetary value from vendors, potential vendors, or parties to sub-agreements.
d) Do you or any officers/part-owners/stake-holders/employees of this company have any relative(s) (relatives
include spouse, children, stepchildren or any to whom you are related by blood or marriage) that are currently
employed by the City of Kingsport, Tennessee, including the Kingsport City School System or serve on the
Kingsport Board of Mayor and Aldermen or the Kingsport Board of Education? Yes
No
If you answered yes please state the name and relationship of the employee or member of the Kingsport Board
of Mayor and Aldermen or Kingsport Board of Education member
e) Are you or any officers/part-owners/stake-holders/employees of this company also employees of the City of
Kingsport, including the Kingsport CitySchool System or serve on the Kingsport Board of Mayor and Aldermen
or Kingsport Board of Education?
Yes No
If you answered yes please state the name of the employee or board member
f) By submission of this bid, the vendor is certifying that no conflicts of interest exist.
23. DRUG FREE WORKPLACE REQUIREMENTS:
a) Private employers with five or more employees desiring to contract for construction services attest that
they have a drug free workplace program in effect in accordance with TCA 50-9-112.
24. ELIGIBILITY:
a) The vendor is eligible for employment on public contracts because no convictions or guilty pleas or pleas of
nolo contender to violations of the Sherman Anti-Trust Act, mail fraud or state criminal violations with an award
from the State of Tennessee or any political subdivision thereof have occurred.
25. GENERAL:
a) Vendor fully understands the preparation and contents of the attached offer and of all pertinent circumstances
respecting such offer.
b) Such offer is genuine and is not a collusive or sham offer.
26. IRAN DIVESTMENT ACT:
a) Concerning the Iran Divestment Act (TCA 12-12-101 et seq.), by submission of this bid/quote/proposal, each
vendor and each person signing on behalf of any vendor certifies, and in the case of a joint bid/quote/proposal,
each party thereto certifies as to its own organization, under penalty ofperjury, that to the best of its knowledge
and belief that each vendor is not on the list created pursuant to § 12-12-106.
27. NON-COLLUSION:
a) Neither the said vendor nor any of its officers, partners, owners, agents, representatives, employees or parties
interest, including this affiant, has in any way colluded, conspired, connived or agreed, directly or indirectly, with
any other responder, firm, or person to submit a collusive or sham offer in connection with the award or
agreement for which the attached offer has been submitted or to refrain from making an offer in connection with
such award or agreement ,or collusion or communication or conference with any other firm, or, to fix any overhead,
profit, or cost element of the offer price or the offer price of any other firm, or to secure through any collusion,
conspiracy, connivance, or unlawful agreement any advantage against the City of Kingsport or any person
interested in the proposed award or agreement.
b) The price or prices quoted in the attached offer are fair, proper and not tainted by any collusion, conspiracy,
connivance, or unlawful agreement on the part of the firm or any of its agents, representatives, owners, employees,
or parties in interest, including this affiant.
28. BACKGROUND CHECK REQUIREMENT FOR SCHOOL SYSTEM SUPPLIERS:
a) In submitting this bid/quote/proposal, you are certifying that you are aware of the requirements imposed by TCA §
49-5-413 (d) to conduct criminal background checks through the Tennessee Bureau of Investigation and the Federal
Bureau of Investigation on yourself and any of your employees who may come in direct contact with students or who
may come on or about school property anytime students are present. You are further certifying that at no time will
you ever permit any individual who has committed a sexual offense or who is a registered sex offender to come
in direct contact with children or to come on or about school property while students are present.
29. NON-BOYCOTT OF ISRAEL AFFIDAVIT
a) Concerning the Non-Boycott of Israel Act (TCA 12-4-1 et seq.), by submission of this bid/quote/proposal, each
supplier and each person signing on behalf of any supplier certifies, and in the case of a joint bid/quote/proposal,
each party thereto certifies as to its own organization, under penalty of perjury, that to the best of its knowledge
and belief that each supplier is not boycotting Israel pursuant to § 12-4-1 and will not during the term of any award.
Note: Applicable only to contracts of $250,000 or more and to suppliers with 10 or more employees.
Kingsport City Schools School Nutrition Services - Uniform Bid for 2024-25
Item
Brand (or equivalent) Print/Color
Style
Quantity
Scrub Top is a 3 pocket, virtual V-
neck, shaped hem, detailed
cover stitching, contrast back
neck binding. Polyester/40%
Recycled Polyester/6%
Sketchers - Breeze
Spandex. XS-XL
Top
Various - Solid
Colors
SK101
100
Scrub Top is a 3 pocket, virtual V-
neck, shaped hem, detailed
cover stitching, contrast back
neck binding. Polyester/40%
Recycled Polyester/6%
Sketchers - Breeze
Spandex. 2XL-5XL
Top
Various - Solid
Colors
SK101
100
Scrub type top, V neck tunic,
65/35 brushed cotton/poly blend
Various - Solid
XS- XL
Cherokee Workwear Colors
4700
100
Scrub type top, V neck tunic,
65/35 brushed cotton/poly blend
Various - Solid
2XL-5XL
Cherokee Workwear Colors
4700
100
Pant is a 3 pocket, flat front with
tape tie, branded, inside logo
plush elastic waistband, cargo
pocket. Sizes: XXS-5XL, XXSP- Sketchers - Reliance
2XLP, XXST-XLT
Pant
All Black
SK201
400
Shoe - Leather Loafer look,
closed heel and toe, flexible
grooved sole, slip resistent,
pillow top comfort footbed,
adjustable buckle and cross
strap, 1 inch heel height,
Average and Wide width
Nurse Mate
All Black
Daisy
80
*Used basic sizing for bid tabulation.
TOTAL: $
-$
-$
-

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