School Food Request for Proposal

Request for Proposal
2026-2027 Prime Vendor
Food and Supplies
Sealed Proposals Due:
June 5, 2026 at 9:00 am CST
Proposals to be marked: 2026-2027 Prime Vendor
Mailed or delivered to:
Mehlville School District
School Food & Nutrition Office
69 Randolph Place
St. Louis, MO 63125
Contact Information: Date Issued: April 10, 2026
Katie Gegg, RD, SNS
Director of School Food and Nutrition Services
geggk@msdr9.org
Phone:(314) 467-5250

Proposal: Prime Vendor
TThhee MMeehhllvviilllele S Scchhooooll DDisisttrricict tR R-9-9 ( (MMSSDD) )i si sr ereqquueessttiinngg pprrooppoossaallss ffoorr ffuurrnniisshhiinngg ffoooodd aanndd ssuupppplilieess
aass tthhee sscchhooool ld disistrtricictt''ss PPrriimmee V Veennddoor.r .
Specifications will be attached to this document.
PPrrooppoossaallss wwiillll bbee rreecceeiivveedd uunnttiill 99::0000 aamm oonn JJuunnee 55,, 22002266 i nin tthhee o offffiiccee o off t thhee D Dirireecctotor ro of fS Scchhooool l
Food and Nutrition at 69 Randolph Place, St. Louis, Missouri 63125.
PROPOSALS
Proposals shall be completed on the excel document provided by MSD. No other type of
submittal will be honored. Proposals shall be enclosed in an envelope, sealed and plainly marked
""22002266--2277 PPrriimmee VVeennddoorr"", ,a anndd mmaaiilleedd oorr ddeelliivveerreedd ttoo MMeehhllvviillllee SScchhooooll DDiissttrriicctt,, SScchhooooll FFoooodd aanndd
Nutrition Office, 69 Randolph Place, St. Louis, Missouri 63125. Proposals must be received no
llaatteerr tthhaann 99::0000 aamm oonn JJuunnee 55,, 22002266.. T Thhee d disisttrricict tm maayy r ereqquueesstt tthhee ccoommpplleetteedd eexxcceell ddooccuummeennt tb bee
sent electronically to the Director of School Food and Nutrition after the sealed proposals are
opened on June 5.
No proposal can be withdrawn after the time set for the receiving of proposals and pending
consideration and action upon same by the Board of Education.
RREEQQUUIIRREEDD FFOORRMMSS: :
Bidders shall complete the following forms.
1. Vendor Information and Signature Form
2. E-Verify
3. Debarment, Suspension and Ineligibility Certification
4. Byrd Anti-lobbying Amendment Compliance and Certification
2

Proposal: Prime Vendor
DDEELLIIVVEERRYY: :
Direct delivery is guaranteed on all items in the specifications and proposal forms on which a
pprrooppoossaall iiss ssuubbmmiitttteedd.. OOrrddeerrss ffoorr sshhiippmmeenntt wwiillll bbee ggiivveenn oonnccee aa w weeeekk f oforr s shhipipmmeennt tw witihthinin o onnee
wweeeekk.. P Prrooppoossaall pprriicceess sshhaallll bbee bbaasseedd u uppoonn 1 177 d deelilviveeryry p pooinintsts, ,w witithh ddeelilivveerriieess t oto e elelemmeenntataryry, ,m mididddlele
sscchhoooollss aanndd wwaarreehhoouussee o nocnec ea wa eweeke. kH. iHghig shc hscohoolso wlsi twhi tdhe ldievleivrieersi etws itcwei cae w ae weke.e Dk.E DLEILVIVEERRIEIESS
WILL BE ACCEPTED ONLY AT THESE LOCATIONS BETWEEN THE HOURS OF 7:00
AA..MM.. && 1 1::0000 PP..MM.. EEXXCCEEPPTT TTHHEE HHIIGGHH SSCCHHOOOOLLSS, ,W WHHIICCHH CCAANN A ACCCCEEPPTT D DEELLIIVVEERRIIEESS
AASS EEAARRLLYY A ASS 66::0000 AA..MM.. A Annyy d deelliviveerrieiess tthhaatt aarrrriivvee aafftteerr 11::0000 PP..MM.. wwiillll bbee rreeffuusseedd a anndd
rreeqquuiirreedd ttoo bbee rree--ddeelliivveerreedd tthhee nneexxt td daayy. .
MMeehhllvviillllee HHiigghh SScchhooool l BBiieerrbbaauumm EElleemmeenntataryry
33220000 LLeemmaayy FFeerrrryy RRooaadd 22005500 UUnniioonn RRooaadd
SStt.. LLoouuiiss,, MMoo. . 6633112255 SStt.. LLoouuiiss,, MMoo.. 6633112255
OOaakkvviillllee HHiigghh SScchhooool l BBllaaddeess EElleemmeenntataryry
55555577 MMiillbbuurrnn RRooaadd 55114400 PPaatttteerrssoonn R Rooaadd
SStt.. LLoouuiiss,, MMoo. . 6633112299 SStt.. LLoouuiiss,, MMoo. . 6633112299
BBeerrnnaarrdd MMiiddddllee SScchhooool l FFoorrddeerr EElleemmeenntataryry
11005544 FFoorrddeerr RRooaadd 662233 WW.. RRiippaa AAvvee. .
SStt.. LLoouuiiss,, MMoo. . 6633112255 SStt.. LLoouuiiss,, MMoo. . 6633112255
BBuueerrkkllee MMiiddddllee SScchhooool l OOaakkvviillllee EElleemmeennttaaryry
662233 BBuucckklleeyy RRooaadd 22991111 YYaaeeggeer r RRooaadd
SStt.. LLoouuiiss,, MMoo. . 6633112255 SStt.. LLoouuiiss,, MMoo.. 6633112299
OOaakkvviillllee MMiiddddllee SScchhooool l PPooiinntt EElleemmeenntataryry
5950 Telegraph Road 6790 Telegraph Road
St. Louis, Mo. 63129 St. Louis, Mo. 63129
Washington Middle School Rogers Elementary
66116655 AAmmbbss RRooaadd 770000 FFiinnee RRooaadd
SStt.. LLoouuiiss,, MMoo. . 6633112288 SStt.. LLoouuiiss,, MMoo. . 6633112299
BBeeaasslleeyy EElleemmeenntataryry TTrraauuttwweeiinn EElleemmeenntataryry
33113311 KKoocchh RRooaadd 55001111 AAmmbbss RRooaadd
SStt.. LLoouuiiss,, MMoo.. 6633112255 SStt.. LLoouuiiss,, MMoo.. 6633112288
HHaaggeemmaannnn EElleemmeenntataryry WWoohhllwweenndd EElleemmeenntataryry
66440011 HHaaggeemmaannnn R Rooaadd 55996666 TTeelleeggrraapphh RRooaadd
SStt.. LLoouuiiss,, MMoo. . 6633112288 SStt.. LLoouuiiss,, MMoo. . 6633112299
School Food & Nutrition Warehouse
3200 Lemay Ferry Road
CStt. LLoouuiiss, MMoe. 6623112255
3

Proposal: Prime Vendor
GENERAL CONDITIONS
CCOONNTTRRAACCTT: :
TThhee ccoonnttrraacctt sshhaallll bbee eexxeeccuutteedd oonn JJuullyy 11,, 22002266 aanndd llaasst tf foorr tthhee d duurraatitoionn ooff oonnee s scchhooool ly yeeaar.r .
EEVVAALLUUAATTIIOONN: :
Price, total items proposed, product specifications, delivery and overall qualifications will be
ccoonnssiiddeerreedd iinn tthhee eevvaalluuaattiioonn ooff tthhiiss aaggrreeeemmeennt.t . BBeellooww iiss tthhee ppooiinntt vvaalluuee ffoorr tthhee ffaacctotorrss b beeiningg
evaluated.
Price 4400 ppooiinnttss
Total items proposed 20 points
Product specifications 20 points
Delivery 15 points
Overall Qualifications 5 points
MSD reserves the right to reject any proposal if the evidence submitted by, or investigation of,
such submitter fails to satisfy MSD that such submitter is properly qualified to carry out the
oobblligigaattioionnss ooff tthhee ccoonnttrraacctt.. MMSSDD,, tthhee BBooaarrdd ooff EEdduuccaattiioonn oorr iittss aauutthhoorriizzeedd rreepprreesseenntatatitvivee
reserves the right to reject any or all proposals or any part thereof.
CCOOLLLLUUSSIIOONN CCLLAAUUSSEE: :
BByy s suubbmmiissssiioonn ooff tthhisis p prrooppoossaall,, eeaacchh ssuubbmmiitttteerr aanndd eeaacchh p peersrsoonn s isgignniningg o onn b beehhalafl fo of fa annyy
submitter certified, and in the case of a joint proposal, each party thereto certifies as to its own
oorrggaanniizzaattiioonn,, uunnddeerr ppeennaallttyy ooff ppeerrjjuurryy,, tthhaatt ttoo tthhee bbeesst to off hhiiss kknnoowwlleeddggee a anndd b beelileief:f :
1. The prices of this proposal have been arrived at independently without collusion,
consultation, communication, or agreement, for the purpose of restricting competition as to
any matter relating to such prices with any other submitter or with any competitor.
2. Unless otherwise required by law, the prices which have been quoted in this proposal have
not been knowingly disclosed by the submitter prior to opening, directly or indirectly, to any
other submitter or to any competitor.
3. No attempt has been made or will be made by the submitter to induce any other person,
partnership or corporation to submit or not to submit a proposal for the purpose of restricting
competition.
BBUUYY AAMMEERRIICCAANN PPRROOVVIISSIIOONN: :
SSuucccceessssffuull ssuubbmmiitttteerrss cceerrtitfifyy hhiiss//hheerr ccoommppaannyy c coommpplileiess w witihth t hthee B Buuyy A Ammeerricicaann P Prorovvisisioionn t hthaat t
the food delivered is of domestic origin or the product is substantially produced in the United
States. For these purposes, substantially means over 80 percent of the processed food is from
AAmmeerricicaann--pprroodduucceedd pprroodduuccttss.. IIff tthhee bbiiddddeerr iiss uunnaabblele t oto c ceretritfiyfy c coommpplilaiannccee w witihth t hthee B Buuyy
American provision, the bidder shall state this in his/her response and provide an explanation
aass ttoo wwhhyy iitt ccaannnnoott cceerrttiiffyy ccoommpplliiaannccee.. SSuubbssttiittuuttiioonnss wwiitthh aa nnoonn--ddoommeessttiicc pprroodduucctt mmuusst tb bee
approved in writing by the SFNS Director prior to the delivery of the product to the school.
4

Proposal: Prime Vendor
EEQQUUAALL EEMMPPLLOOYYMMEENNTT OOPPPPOORRTTUUNNITITYY: :
All contracts awarded having a value of more than $10,000 shall require the successful vendor
ttoo bbee iinn ccoommpplliiaannccee wwiitthh EExxeeccuuttiivvee OOrrddeerr 1111223366, ,e enntittilteledd " "EEqquuaal lE Emmpploloyymmeennt tO Oppppoortrutunnitiyty"" aass
amended by Executive Order 11375 and as supplemented in Department of Labor regulations
(4 CFT Part 60.)
OORRDDEERRIINNGG && RREECCEEIIVVIINNGG GGOOOODDSS: :
MSD reserves the right to inspect delivered goods. If the goods cannot be inspected at the
time of delivery, the successful submitter shall abide by the results of an inspection at a later
ttimimee.. T Thhee s suucccceessssffuull ssuubbmmiitttteerr aaggrreeeess tthhaatt aannyy ddiissccrreeppaannccieies sw wililll rreecceeivivee p prroommppt ta atttetenntitoionn a anndd
correction.
Only proposals on domestic (USA) products will be accepted. All products will contain FDA
approved ingredients. All products will conform to the federal, state and local regulations for
standard of identity, fill, sanitation and wholesomeness. All graded products will conform to
their respective grading standards. All food products will be fresh and show no evidence of
spoilage, deterioration, foreign objects or pest infection. All products will be packed or
wwrraappppeedd iinn ssuuiittaabbllee ggrreeaassee a anndd m mooisistuturere p proroofo fc coonntatianinere ro ro rw wrarpappipnignsg.s .D Deelilviveerryy ttrraayyss a anndd
storage/display racks supplied must be sanitary, free from visible dirt, grease, or corrosion, and
in good repair.
AADDDDEENNDDAA: :
An addendum may be issued during the time of developing the proposal which shall be
ccoovveerreedd iinn tthhee pprrooppoossaall aanndd w wililll bbeeccoommee a a p paartr to of ft hthee c ocnotnrtarcatc. t .T Thhee D Dirierecctotor ro of fS Scchhooolo lF Fooodo d& &
NNuuttrritiitoionn S Seerrvviciceess wwiilll ln nootitfiyfy e eaacchh pprroossppeeccttiivvee bbiiddddeerr iiff aann aaddddeenndduumm i sis i sisssuuede.d .T Thhee
aaddddeenndduumm wwiillll bbee sseenntt vviiaa eemmaaiill aanndd ppoosstteedd o onn t hthee d disistrtircict't'ss wweebbssitiete. .
RREEFFEERREENNCCEESS: :
Please provide a list of three (3) references, preferably educational institutions, for whom you
hhaavvee pprroovviiddeedd ffoooodd aanndd ssuupppplliieess ffoorr wwiitthhiinn tthhee ppaasstt ttwwoo ((22)) yyeeaarrss. . PPrroovviiddee nnaammeess, ,t ittitlleess a anndd
ccoonnttaacctt nnuummbbeerrss ffoorr eeaacchh rreeffeerreennccee.. TThhee DDiissttrriicctt mmaayy ccoonnttaacctt tthheessee rreeffeerreenncceess t oto d disisccuussss
vendor performance.
SSUUBBSSTTIITTUUTTIIOONNSS: :
Successful submitters shall not make any substitutes of items for delivery. Substitutions may
be allowed on those items not available from any source, and then at an equal or better quality
aanndd ssaammee pprriiccee aass t hthee i tietemm f ofor rw whhicichh t thhee s suubbstsittiututitoionn i sis m maaddee. .F Foorr a apppprorovvaal lo of fs suucchh
substitutes, request must be made to the SFNS Director.
CCNN && NNUUTTRRIITTIIOONN LLAABBEELLIINNGG: :
Following proposal awards each vendor is responsible for securing and submitting labeling
iinnffoorrmmaattioionn ffoorr a alll la awwaarrddeedd pprroodduuccttss aass rreeqquueesstetde db yb yth teh eS FSNFSN SD iDreircetcotro. r .A Alll l ffoooodd pprroodduucctsts
mmuusstt ddiissppllaayy nnuuttrriittiioonn lalabbeelliinngg aanndd CCNN llaabbeellss aass mmaannddaatetedd b byy t hthee U U.S.S.D.D.A.A. .
5

Proposal: Prime Vendor
VVEELLOOCCIITTYY RREEPPOORRTTSS: :
In order to more accurately reflect the quantities, type of materials, and dollar volume
ggeenneerraatteedd,, tthhee ssuucccceesssfsuful lv veennddoor rw wililll pprroovviiddee tthhee DDiissttrriicctt aa vveelloocciittyy rreeppoorrtt wwhheenn rreeqquueesstetedd. .
TThhiiss ssuummmmaarryy ccoouulldd bbee iinn tthhee ffoorrmm ooff aa ccoommppuutteerr pprriinnttoouutt,, ccooppiieess o of fi ninvvooiicceess, ,c cooppieies so fo f
itemized monthly statements, or some other method that the vendor could devise.
PPOOOORR PPEERRFFOORRMMAANNCCEE: :
MMSSDD a allssoo rreesseerrvveess tthhee rriigghhtt ttoo aannnnuull//tteerrmmiinnaattee aannyy c coonntrtraacct ti fif,, iinn iittss ooppiinniioonn,, tthheerree s shhaalll lb bee a a
failure, at any time to perform faithfully any of its stipulations; or, in any case of any willful
aatttteemmpptt ttoo iimmppoossee uuppoonn M MSSDD pprroodduucct ti ninffeerriioorr ttoo tthhaat tw whhicichh i sis r reeqquuirieredd b byy c ocontnrtarcatc. t .I nIn t hthee
event of termination, the District shall give the vendor written notice thirty (30) days prior to
termination. The District may thereafter procure products/services from other vendors.
PPAAYYMMEENNTT: :
Regulations require the district to maintain separate accounting records for each school in the
District. To comply with these regulations, it will be necessary for each successful submitter
ttoo iissssuuee ttwwoo ((22)) dduupplliiccaattee iinnvvooiicceess ffoorr eeaacchh d deelilviveerryy m maaddee t oto a nayn ys cshcohoolo wl withitihnin M MSSDD. . TThheessee
duplicate invoices must accompany each delivery and remain at the school for proper
disposition. It is also necessary that a statement of our account be rendered and mailed to the
SScchhooooll FFoooodd aanndd NNuuttrriittiioonn SSeerrvviiccee''ss OOffffiiccee,, 6699 RRaannddoollpphh PPllaaccee, ,S St.t .L Loouuisis, ,M Miissssoouurri i 6633112255. .
Payment will be made on a monthly basis after invoices are received and discrepancies are
resolved.
TTAAXX EEXXEEMMPPTT SSTTAATTUUSS: :
Submitters shall not include Federal Excise Tax, Transportation Tax, or Missouri Sales Tax in
price quotations, as these taxes are not applicable to school districts. A tax letter will be
supplied upon request.
TTOOBBAACCCCOO FFRREEEE EENNVVIIRROONNMMEENNTT: :
TThhee MMeehhllvvilillele S Scchhooooll DDisistrtricict ti sis a a ttoobbaaccccoo ffrreeee eennvviirroonnmmeenntt.. NNoo ttoobbaaccccoo pprroodduuccttss m maayy b bee
used on District grounds or in facilities.
DDEEBBAARRRREEDD OORR SSUUSSPPEENNDDEEDD P PRROOVVIIDDEERRSS
TThhee MMeehhllvvilillele S Scchhooool lD Disistrtircict tw willi lnl onto dt od ob ubsuisniensesss w witihth p prorovvidideersrs w whhoo h haavvee bbeeeenn ssuussppeennddeedd o or r
ddeebbaarrrreedd oonn aa s statatete o or rf efdeedrearla lle lveevle. l .B Beefoforere m makaikningg p uprucrhcahsaisnign gd edceisciiosniosn, sd,i sdtirsitcrti cstt asftfa wff iwlli lvl evreifriyfy
the desired provider is in good standing.
CONTRACT WORK HOURS AND SAFETY STANDARD ACT
The contractor shall comply with Sections 103 and 107 of the Contract Work Hours and Safety
SSttaannddaarrddss AAcctt ((4400 UU..SS..CC.. 332277--333300)) aass ssuupppplleemmeenntteedd b byy D Deeppaartrmtmeennt to of fL Laabboor rr eregguulalatitoionnss ( 2(299
CFR Part 5).
6

Proposal: Prime Vendor
BBYYRRDD AANNTTII--LLOOBBBBYYIINNGG AAMMEENNDDMMEENNTT
Pursuant to 31 USC 1352, the contractor must submit a certification regarding lobbying which
ccoonnffoorrmmss iinn ssuubbssttaannccee wwiitthh tthhee llaanngguuaaggee pprroovviiddeedd iinn CCFFRR PPaarrtt 220000.4.45500. .N Noo a apppproroppriraiatetedd
funds may be expended by the recipient of a Federal contract, grant, loan, or cooperative
Agreement to pay any person for influencing or attempting to influence an officer or employee
of any agency, a Member of Congress, an officer or employee of Congress, or an employee of
aa MMeemmbbeerr ooff CCoonnggrreessss iinn ccoonnnneecctitoionn wwiitthh aannyy ooff tthhee ffoolllloowwiinngg ccoovveerreedd FFeeddeerraal la acctitoionnss. .
PPuurrssuuaanntt ttoo BByyrrdd AAnnttii--LLoobbbbyyiningg A Ammeennddmmeenntt 3311 UUSSCC 11335522,, tthhee ccoonnttrraaccttoorr mmuusst td disiscclolossee
lobbying activities in connection with school nutrition programs. If there are material changes
aafftteerr tthhee iinniittiiaall f ifliinlign,g u, pupddaatetedd r ereppoorrtsts mmuusstt bbee ssuubbmmiitttteedd oonn aa qquuaarrtteerrllyy bbaassiiss. .7 7CCFFRR$33001188.1.10000
7

School Food & Nutrition Services
Code of Conduct
EEmmppllooyyeeeess,, ooffffiicceerrss,, oorr aaggeennttss ooff tthhee MMeehhllvviillllee SScchhooooll DDiissttrriicctt wwhhoo eennggaaggee iinn tthhee sseelleecctitioonn,, aawwaardrd, ,a anndd
aaddmmiinniissttrraattiioonn ooff ccoonnttrraaccttss ffuunnddeedd bbyy ffeeddeerraall aawwaarrddss wwiillll aavvooiidd ppootteennttiiaall ppeerrssoonnaall aanndd oorrggaannizizaatitoionnaal l
ccoonnffllicictsts o of fi nintetereresstt a anndd aabbiiddee bbyy eessttaabblliisshheedd ssttaannddaardrdss f ofor ra acccceeptpatnacnec eo fo gf igftifst so ro ri ninccenetnitvivees sin in a na ne feffofortr t
ttoo mmaaiinnttaaiinn aa pprrooccuurreemmeenntt eennvviirroonnmmeenntt ccoonndduucciivvee ttoo ffrreeee aanndd o oppeenn c coommppeteittiitoionn. .
Procedure:
IInn aaccccoorrddaannccee wwiitthh tthhee ggeenneerraall pprrooccuurreemmeenntt sstatannddaardrd i nin T Tititllee 22,, ccooddee ooff FFeeddeeraral lR Reegguulalatitoionnss ( 2(2 C CFFRR),) ,
SSeeccttiioonn 220000..331188,, eeaacchh aaggeennccyy mmuusstt d deevveelolopp a anndd m maainintatainin w wrritittteenn sstatannddaardrdss o of fc coonndduuctc tt oto c ocovveer rp pootetnetnitaila l
ppeerrssoonnaall aanndd oorrggaannizizaatitoionnaal lc coonnflfilcicttss ooff iinntteerreesst.t . SSuucchh wwrriitttteenn ssttaannddaarrddss mmuusst tg goovveernrn t hthee a actcitoionsn so fo f
aaggeennccyy eemmppllooyyeeeess, , ooffffiicceerrss, , oorr aaggeenntsts wwhhoo eennggaagge ei nin tthhee sseelelecctitoionn, , aawwaardrds,s ,a andn da admdminiinsitsratrtaiotino no fo f
ccoonnttrraaccttss ffuunnddeedd bbyy ffeeddeerraall aawwaarrddss. .
TThhee MMeehhllvvilillele S Scchhooool lD Disitsrtircitc te esstatabblilsishheess tthhiiss ccooddee ooff ccoonndduucctt iinn aaccccoorrddaannccee w witithh ffeeddeerraal lr reegguulalatitoionnss t oto: :
* Prohibit employees, officers, or agents from soliciting gifts, travel packages, and other
incentives from prospective contractors or their agents.
* Prohibit employees, officers, or agents from participation in the selection, award, and
administration of any contracts supported by a federal award if the employee has a real
or apparent conflict of interest.
* Set standards for situations when the financial interest is not substantial or a gift is an
unsolicited item of nominal value and may be acceptable.
* Establish disciplinary actions to be taken in the event the standards are violated.
CCoonnfflliicctt ooff IInntteerreesst:t :
AA c coonnfflilcitc to of fin itnetreersest ta arrisiseess wwhheenn aann aaggeennccyy''ss eemmppllooyyeeee,, ooffffiicceerr,, aaggeenntt oorr a annyy m meemmbbeer ro of ft htheeiri ri mimmmeeddiaiatete
ffaammiilyly, ,a a p paarrttnneerr,, oorr aann oorrggaanniizzaattiioonn tthhaatt eemmppllooyyss oorr iiss aabboouut tt oto e emmpploloyy a annyy i mimmmeeddiaiatete f afammiliyly m meemmbbeer,r ,
hhaass aa ffiinnaanncciiaall oorr ootthheerr iinntteerreesstt iinn -- oorr wwoouulldd ggaaiinn aa ttaannggibibllee ppeersrsoonnala bl beneenfeitf ift rforomm - - aa f fiirrmm ccoonnssidideereredd
ffoorr aa ccoonnttrraacctt.. O Orgrgaannizizaattiioonnaall ccoonnfflliiccttss ooff ininteterreesstt mmaayy aallssoo eexxiisstt wwhheerree tthheerree i sis a a r reelalatitoionnshsihpip w witihth a a
ppaarreenntt,, aaffffiililaiatete,, oorr s suubbssiiddiiaarryy oorrggaanniizzaattiioonn aanndd tthhee oorrggaanniizzaattiioonn iiss uunnaabbllee oorr aappppeeaarrss t too bbee u unnaabblele t oto b bee
iimmppaarrttiiaall inin c coonndduuccttiinngg aa pprrooccuurreemmeenntt aaccttiioonn iinnvvoollvveedd wwiitthh aa rreellaatteedd oorrggaanniizzaatitioonn ppeerr 22 CCFFRR, ,S Seecctitoionn
220000..331188((cc))((22).) . PPootteennttiiaall ccoonnfflliicctt ooff iinntteerreesstt mmuusst t bbee ddiisscclolossede di nin w wrirtiitningg ttoo tthhee MMeehhlvlviillllee SScchhooool l
DDisisttrricict'ts' sB Booaardrd o of fE Edduuccaattioionn i mimmmeeddiaiatteellyy f ofor rr ereppoorrtitningg t oto t hthee DDeeppaarrttmmeenntt ooff EElleemmeennttaarryy aanndd SSeeccoonnddaaryry
Education (DESE) as required by 2 CFR, Section 400.2(b).
Procurement Standards:
PPrrooccuurreemmeenntt ttrraannssaacctitoionns sm muusts tb be ec ocondnudcutcetde din i na am manannenre trh tahta at lalollwows sf ofro rf ufulll l aanndd ooppeenn c coommppeetittiitoionn
ccoonnssiisstteenntt wwiitthh tthhee ssttaannddaarrddss ssttaatteedd i nin 2 2 C CFFRR, ,S Seecctitoionn 2 20000.3.31199. . TToo eennssuurree o obbjejecctitvivee v veennddoor rp peerfroformrmaannccee
aanndd eelliimmiinnaattee uunnffaaiirr ccoommppeettiittiivvee aaddvvaannttaaggee,, vveennddoorrss tthhaatt ddeevveelloopp oorr ddrraafftt ssppeeccififiiccaattiioonnss,, rreeqquuiirreemmeenntsts, ,
ssttaatteemmeennttss ooff wwoorrkk,, iinnvviittaattiioonn ffoorr bbiidd ((IIFFBB)), ,o or rr ereqquueessttss ffoorr pprrooppoossaallss ((RRFFPP)) mmuusst t bbee eexxccluluddeedd f rforomm
ccoommppeettiinngg ffoorr tthhee aawwaarrddss ppeerr 22 CCFFRR,, SSeecctitoionn 2 20000.3.31199(a(a).) .
8

AAccttioionnss tthhaatt rreessttrriicctt ccoommppeettiittiioonn iinncclluuddeedd,, bbuutt aarere n noot tl ilmimititeedd t oto: :
* Placing unreasonable requirements on firms in order for them to qualify to do business.
* Requiring unnecessary experience and excessive bonding.
* Conducting noncompetitive pricing practices between firms or between affiliated companies.
* Awarding noncompetitive contracts to consultants who are on retainer contracts.
* Allowing organizational conflicts of interest.
* Specifying a brand name of a product instead of allowing an equal product to be offered by
describing product performance and other relevant requirements.
* Engaging in any arbitrary action during the procurement process such as awarding a contract -
without a valid reason - to a vendor that did not rank first (or lowest in price) according to the
agency's evaluation criteria when awarding a contract.
Incentives:
IInncceennttiivveess tthhaatt mmaayy sseerrvvee ttoo iinndduuccee oorr iinnfflulueennccee aann eemmppllooyyeeee eennggaaggeed di nin tthhee sseelelecctitoionn, ,a awwaradr,d ,o or r
aaddmmiinniissttrraattiioonn ooff ccoonnttrraaccttss iiss uunnllaawwffuull.. EExxaammpplleess iinncclluuddee,, bbuutt a arere n noot tl ilmimitietedd t oto: :
* Extra goods or services that were not solicited
* Gifts such as free merchandise, event tickets, gift cards
* Money for scholarships
* Cash
* Points that can be redeemed for merchandise
TToo aavvooiidd nnoonn--ccoommpplliiaannccee wwiitthh ffeeddeerraall pprrooccuurreemmeennt tr reegguulalatitoionns,s ,i ninclculudidning,g ,b butu tn noto tl ilmimitietedd t oto, ,2 2 C CFFRR, ,
SSeeccttiioonnss 220000..331188,, 220000..331199, ,a anndd 4 40000.2.2, ,a nadn dto t op rperveevnetn bt ibdi dp rportoetset,s Mt, Mehelhvilvlliell eS Schcohoolo Dl Disitsrtircitc tp prorohhibibitists i tists
eemmppllooyyeeeess,, ooffffiicceerrss,, oorr aaggeennttss ffrroomm aacccceeppttiinngg aannyy iinncceenntitivveess o offffeerreedd b byy aa b bididddeer rf foorr aannyyoonnee's's p peersrsoonnala l
use.
Consequences:
CCoommppllaaiinnttss oorr iirrrreegguullaarriittiieess rreellaatteedd ttoo pprrooccuurreemmeennt t ooff ggooooddss aanndd sseerrvviicceess f foorr tthhee ffeeddeerraalllyly--ffuunnddeedd
ffooooddsseerrvviiccee pprrooggrraamm aarree rreeppoorrtteedd ttoo tthhee DDeeppaarrttmmeenntt ooff EElleemmeennttaarryy aanndd SSeeccoonnddaaryry E Edduuccataitoionn ( D(DEESSEE) )
ffoorr i ninvveessttigigaattioionn p peerr 77 CCooddee ooff FFeeddeerraall RReegguullaattiioonnss,, SSeecctitoionn 221100.1.199((aa)()(44)). . SSuucchh rreeppoorrttiinngg eexxtteennddss t oto t hthee
ppeerrffoorrmmaannccee ooff iinnddiivvididuuaalsls a anndd oorrggaanniizzaattiioonnss eennggaaggeedd i nin c coonntrtraacct ts soolilcicititaatitioonn,, a awwaardrd, ,a anndd a damdmininisitsrtaratitoionn. .
DDEESSEE oovveerrssiigghhtt mmaayy iinncclluuddee aa rreevviieeww ooff tthhiiss wwrriitttteenn ccooddee ooff ccoonndduucctt aanndd iittss aappppliliccaatitioonn ttoo aapppproroppriraiatete
ppaarrttiieess. .
Consequences for failure to comply with federal regulations are outlined in 2 CFR, Section 200.338 and
220000..333399.. T Thheessee ccoonnsseeqquueenncceess mmaayy iinncclluuddee wwiitthhhhoollddiinngg ccaasshh ppaayymmeennttss, ,s suuspspenesnisoino no fo fp rporogrgarmam f ufunnddiningg, ,
ddeenniiaall ooff aalll lo orr p paarrtt o of ft hthee c coosstt ooff t hthee nnoonnccoommpplliiaanntt aaccttiivvitiyty, ,o oththeerr r reemmeeddiieess ddeeeemmeedd aapppprrooppriraiatete b byy t hthee
ssttaattee aaggeennccyy,, aanndd t teerrmmininaatitoionn. . OOtthheerr ccoonnsseeqquueennccese,s i,n icnlculudidningg c icvivili l oorr ccrriimmiinnaall ppeennaaltltiieess, ,l alawwssuuitists, ,a anndd
bid protests, may result in public mistrust.
AAlll lm meemmbbeerrss,, oofffficiceerrss,, aanndd aaggeennttss o off t hthee M Meehhlvlvililllee SScchhooool lD Diissttrriicctt ppaarrtiticciippaattiinngg iinn pprrooccuurreemmeennt ta actcitvivitiiteiess
wwitihth t hthee oorrggaanniizzaattiioonn aarree rreessppoonnssiibbllee ffoorr eennssuurirningg t thhaat tt htheeiri rb beehhaavivoiorsr sc ocmomplpyly w witihth a alll l aapppplilcicaabblele l alawwss, ,
pprrooggrraamm iinnssttrruuccttiioonnss,, aanndd gguuiiddaannccee m maateteriraialsls. . IIff aannyy eemmpploloyyeeee, ,o offfificceerr, ,o orr a aggeentn ot fo ft hthe eM Mehelhvlivlillele S Scchhooool l
DDiissttrriicctt vvioiolalatetess tthhee aabboovvee ccooddee ooff ccoonndduucct th hee o or rs hshe ew wilill lb bee d disiscicpiplilnineedd a caccocrodridnignlgyl.y .T Thhaat td disisccipiplilninee
may include termination.
9

22002266--22002277 PPrriimmee VVeennddoorr PPrrooppoossaal l
VVeennddoorr IInnffoorrmmaattiioonn && SSiiggnnaattuurree FFoorrmm
PPRROOPPOOSSAALLSS D DUUEE: :J uJunnee 5 5, ,2 2002266 a att 9 9::0000 AA.M.M. .
Name of Company: ______________________________________
Authorized
Representative: ______________________________________
Authorized
Signature: ______________________________________
Address: ______________________________________
City/State: ______________________________________
Phone Number: ______________________________________
Email: ______________________________________
DDeelliivveerryy MMiinniimmuumm: : ______________________________________
10