School Bus Safety Video Monitoring System

Agency: James City County
State: Virginia
Type of Government: State & Local
NAICS Category:
  • 485410 - School and Employee Bus Transportation
  • 541690 - Other Scientific and Technical Consulting Services
  • 561621 - Security Systems Services (except Locksmiths)
Posted Date: Feb 20, 2020
Due Date: Mar 23, 2020
Solicitation No: 20-14583
Bid Source: Please Login to View Page
Contact information: Please Login to View Page
Bid Documents: Please Login to View Page
Bid Number: 20-14583
Bid Title: School Bus Safety Video Monitoring System
Category: Request for Proposals
Status: Open

The purpose of this Request for Proposal (RFP) is to solicit sealed proposals to establish a contract throughcompetitive negotiation for the purchase of services associated with an automated School Bus Safety Video-Monitoring System by Williamsburg-James City County Public Schools (hereinafter referred to as WJCC, theDivision,). WJCC seeks to identify the most suitable turnkey solution for providing this service. By “turnkey”, WJCCmeans that the contractor will provide and install all hardware required to operate the video-monitoring system,provide and assist with installing any necessary software required to operate the system, provide training and supportnecessary to implement the program and to operate it, and provide ongoing support for the program’s hardware andsoftware. The Division would also want to engage the successful contractor to conduct a public awareness campaignto educate the community the benefits of the Stop Arm Camera program and raise awareness of existing driving lawsrelated to school buses and school bus safety. The Division is open to considering various means to accomplish thepublic awareness and education regarding this program, including but not limited to; social media posts, pressconferences, community outreach.

The intent of this RFP and resulting contract is to obtain implementation plans and price proposals from organizations specializing in providing video-monitoring systems for school transportation safety and related expertise in the implementation, training, and support for such as system. Proposals are requested from those experienced vendors who have had commercially available systems in the market for at least three years. The successful offeror should have an active user group of clients, preferably within the Commonwealth of Virginia. The vendor should support a large user base with clients, preferably within the Commonwealth of Virginia. The vendor should support a robust user base with clients of similar size and nature to Williamsburg-James City County.

Questions related to this RFP are due in writing via email to: Kitty.Hall@jamescity

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issues this
For a
February 2020
James City County Purchasing Office
101-F Mounts Bay Road, Suite 300
Williamsburg, VA 23185
Phone: (757) 253-6644/6646
Fax: (757) 253-6753
School Bus Safety Video-Monitoring System
Issue Date: February 21, 2020
Due Date: March 23, 2020, 2PM, local time at the Purchasing Office
Submit: SEALED PROPOSALS, One (1) Original and Eight (8) copies. Return this signed cover
sheet and all required attachments (Functional Requirements-Attachment A).
Kitty Hall, (757) 253-6644/6646,
All questions regarding this RFP shall be directed to Kitty Hall not later than 2:00pm on March 5, 2020, via
email . All questions that are pertinent to the RFP will be answered in
the form of an addendum which will be placed on James City County website:
This public body does not discriminate against faith-based organizations.
In compliance with this Request for Proposal and subject to all the conditions thereof, the undersigned offers to
furnish the goods/services requested and certifies he/she has read, understands, and agrees to all terms, conditions
and requirements of this proposal and is authorized to contract on behalf of the firm named below. By my signature
on this solicitation, I certify that this firm/individual is properly licensed for providing the goods/services specified.
The Undersigned certifies that he (they) are the only person (persons) interested in said project and that it is made
without connection with other persons submitting a proposal on the same scope of services; that the proposal is
made without collusion, fraud, or reservation; that no official or employee of the Owner is directly or indirectly
interested in said proposal, or any portion thereof.
YES ( ) NO ( )
Trade secrets or proprietary information is hereby submitted and identified. Reasons for protection and
exclusion form the Virginia Freedom of Information Act (2.2 et seq.) is set forth below. (Additional
sheet may be added if necessary.)
Offerors should indicate on the Cover Sheet the portions of their proposal that are proprietary. Please list the page
numbers and the reason(s). Do not mark the whole proposal proprietary. If Proprietary information is stated,
Offerors shall submit One (1) Original and One (1) Redacted copy (removing any proprietary data or
material. Clearly identify on the Cover Sheet the “Original” and “Redacted” copy, as “Redacted Copy of
Original Proposal” RFP# 20-14583- School Bus Safety Video Monitoring System
Company Name:____________________________________________________________________
Contractor License#______________________________Type:_______________________________
*State Corporation Commission ID #______________________________
Email Address:_____________________________________________________________________
Federal Tax ID:_______________________________________________________________________
Print Name:___________________________________Title:________________________________
Acknowledgement of Addendums: #1________________ #2________________
*State Corporation Commission Requirement per the Virginia Public Procurement Act, VPPA:
§ 2.2-4311.2. Compliance with state law; foreign and domestic businesses authorized to transact
business in the Commonwealth. -- A. All public bodies shall include in every written contract a provision that a
contractor organized as a stock or nonstock corporation, limited liability company, business trust, or limited
partnership or registered as a registered limited liability partnership shall be authorized to transact business in the
Commonwealth as a domestic or foreign business entity if so required by Title 13.1 or Title 50 or as otherwise
required by law.
B. Pursuant to competitive sealed bidding or competitive negotiation, all public bodies shall include in the
solicitation a provision that requires a bidder or offeror organized or authorized to transact business in the
Commonwealth pursuant to Title 13.1 or Title 50 to include in its bid or proposal the identification number issued to
it by the State Corporation Commission. Any bidder or offeror that is not required to be authorized to transact
business in the Commonwealth as a foreign business entity under Title 13.1 or Title 50 or as otherwise required by
law shall include in its bid or proposal a statement describing why the bidder or offeror is not required to be so
C. Any bidder or offeror described in subsection B that fails to provide the required information shall not
receive an award unless a waiver of this requirement and the administrative policies and procedures established to
implement this section is granted by the Director of the Department of General Services or his designee or by the
chief executive of a local governing body.
D. Any business entity described in subsection A that enters into a contract with a public body pursuant to this
chapter shall not allow its existence to lapse or its certificate of authority or registration to transact business in the
Commonwealth, if so required under Title 13.1 or Title 50, to be revoked or cancelled at any time during the term of
the contract.
E. A public body may void any contract with a business entity if the business entity fails to remain in compliance
with the provisions of this section.
*Virginia State Corporation Commission (“SCC”) registration information: The undersigned Offeror:
is a corporation or other business entity with the following SCC identification number: ____________ -OR-
is not a corporation, limited liability company, limited partnership, registered limited liability partnership, or
business trust -OR-
is an out-of-state business entity that does not regularly and continuously maintain as part of its ordinary and
customary business any employees, agents, offices, facilities, or inventories in Virginia (not counting any employees
or agents in Virginia who merely solicit orders that require acceptance outside Virginia before they become
contracts, and not counting any incidental presence of the Offeror in Virginia that is needed in order to assemble,
maintain, and repair goods in accordance with the contracts by which such goods were sold and shipped into
Virginia from bidder’s out-of-state location) -OR-
is an out-of-state business entity that is including with this bid an opinion of legal counsel which accurately and
completely discloses the undersigned Offeror’s current contacts with Virginia and describes why those contacts do
not constitute the transaction of business in Virginia within the meaning of § 13.1-757 or other similar provisions in
Titles 13.1 or 50 of the Code of Virginia.
**NOTE** >> Check the following box if you have not completed any of the foregoing options but currently have
pending before the SCC an application for authority to transact business in the Commonwealth of Virginia and wish
to be considered for a waiver to allow you to submit the SCC identification number after the due date for proposals
(the Commonwealth reserves the right to determine in its sole discretion whether to allow such waiver):
Williamsburg-James City County Public School Division, project: RFP 20-14583
Date: _____________
This day personally appeared before the undersigned, a Notary Public in and for the City/County
and State aforesaid,
who having been first duly sworn according to law, did depose and aver as follows:
(a) That he/she is___________________________________________________________
(Owner, Partner, President, etc.)
(insert name of Bidder)
(b) That he/she is personally familiar with the bid ______________________________
submitted in connection with the above captioned Owner’s project.
(c) That said Bid was formulated and submitted in good faith as the true Bid of
said Bidder.
1. In preparation and submission of this Bid, the Bidder did not either directly or
indirectly, enter into any combination or agreement with any person, firm or
corporation or enter into any agreement, participate in any collusion, or otherwise
take any action in the restraint of free, competitive bidding in violation of the
Sherman act (15 U.S.C. Section 1) or sections 59.1-9.1 through 59.1-9.17 or
sections 59.1-68.6 through 59.1-68.8 of the Code of Virginia.
2. The undersigned Bidder hereby certifies that neither this Bid nor any claim
resulting therefrom, is the result of, or affected by, any act of collusion with, or
any act of another person or persons, firm or corporation engaged in the same
line of business or commerce; and that no person acting for or employed by the
Owner has any personal interest in this Bid.
3. The undersigned hereby further agrees that upon request of the Owner, the records
and books pertaining to this Bid shall be voluntarily supplied, furnished, and
released to the Owner.
4. The undersigned hereby further certifies that the Bidder has not knowingly
falsified, concealed, misled, or covered up by any trick, scheme, or device a
material fact in connection with this bid. The undersigned also certifies that the
Bidder has not made any false, fictitious or fraudulent statements or
representations or made or used any false writing or documents knowing the
same to contain any false, fictitious or fraudulent statement or entry in
connection with this Bid.

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