School Apportionment Modernization

Agency:	Office of Superintendent of Public Instruction
State:	Washington
Type of Government:	State & Local
Posted Date:	Dec 10, 2025
Due Date:	Feb 13, 2026
Solicitation No:	RFP - 2026-12
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Request for Proposals No. 2026-12

STATE OF WASHINGTON

OFFICE OF SUPERINTENDENT OF PUBLIC INSTRUCTION

OLYMPIA, WASHINGTON

PRE-BID CONFERENCE: 1:00 p.m., Pacific Time (PT) on December 9, 2025 | Zoom

PROPOSAL DUE DATE: 3:00 p.m., Pacific Time (PT) on February 13, 2026

ESTIMATED CONTRACT PERIOD: July 1, 2026, through June 30, 2028. Amendments extending

the period of performance, if any, shall be at the sole discretion of OSPI.

CONSULTANT ELIGIBILITY: This solicitation is open to those Consultants who satisfy the

minimum qualifications stated herein and that are available for work in Washington State.

SUBMIT PROPOSAL TO: contracts@k12.wa.us

All communications concerning this RFP must be directed only to the RFP Coordinator via email.

Any other communication will be considered unofficial and non-binding on OSPI. Consultants are

to rely on written statements issued by the RFP Coordinator. Communication directed to parties

other than the RFP Coordinator may result in disqualification of the Consultant.

This RFP is available at the Office of Superintendent of Public Instruction (OSPI) website and at the

Department of Enterprise Services, Washington Electronic Business Solution (WEBS) Procurement

website. All RFP amendments and/or Consultant questions and OSPI answers will be posted to

these sites. All interested Consultants must be registered with WEBS under the following

commodity codes to receive automatic notifications: All codes under 208; All codes under 209;

958-23; 961-56; 918-29; 920-03; 920-04; 920-05; 920-40; 920-46; 920-64

OSPI, and its Consultants and subcontractors, must not discriminate in any programs or services based on sex,

race, creed, religion, color, national origin, age, marital status, honorably discharged veteran or military status,

sexual orientation, gender expression, gender identity, disability, or the use of a trained dog guide or service

animal by a person with a disability, and must comply with state and federal nondiscrimination laws, including

Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, the Americans

with Disabilities Act, and Title VI of the Civil Rights Act of 1964. Questions and complaints of alleged

discrimination should be directed to the Equity and Civil Rights Director at 360-725-6162/TTY: 360-664-3631;

or P.O. Box 47200, Olympia, WA 98504-7200; or equity@k12.wa.us.

Contents

SECTION A: SCOPE and REQUIREMENTS ..................................................................................................... 7

A.1 DEFINITIONS............................................................................................................................................... 7

A.2 PURPOSE OF REQUEST FOR PROPOSALS ....................................................................................... 9

A.3. BACKGROUND ........................................................................................................................................... 9

A.4. VISION, GOALS, AND OBJECTIVES ...................................................................................................10

WaTech Strategic Plan............................................................................................................... 11

SASQUATCH Key Objectives ...................................................................................................... 11

Estimated Project Period .......................................................................................................... 12

Place of Work Performance ...................................................................................................... 13

A.5. SCOPE OF WORK ....................................................................................................................................13

Work Sections ........................................................................................................................... 13

Project Governance .................................................................................................................. 17

OCM Change Management ...................................................................................................... 18

Consultant Governance and Reporting .................................................................................... 19

Data Handling and Migration Strategy ..................................................................................... 19

Training and Knowledge Transfer.............................................................................................. 20

Business Continuity and Transition Implementation................................................................ 21

Work Requirements .................................................................................................................. 22

Acceptance Criteria................................................................................................................... 22

Adherence to Policy and Standards .......................................................................................... 23

Accessibility and Branding Requirements ................................................................................ 23

Failure to Comply...................................................................................................................... 23

A.6. CONTRACT AWARDS ............................................................................................................................23

Work Section............................................................................................................................. 23

Collaboration and Work Management ..................................................................................... 24

A.7. BIDDER QUALIFICATIONS....................................................................................................................24

Minimum Qualifications ........................................................................................................... 24

Desirable Qualifications ............................................................................................................ 24

RFP No. 2026-12

Rev. 05/24

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A.8. PERIOD OF PERFORMANCE................................................................................................................25

A.9. FUNDING ...................................................................................................................................................25

A.10. AMERICANS WITH DISABILITIES ACT..............................................................................................25

SECTION B: GENERAL INFORMATION FOR BIDDERS..........................................................................26

B.1. RFP COORDINATOR...............................................................................................................................26

B.2. QUESTIONS and ANSWERS ................................................................................................................26

B.3. ESTIMATED SCHEDULE OF PROCUREMENT ACTIVITIES..........................................................27

B.4. LETTER OF INTENT..................................................................................................................................27

B.5. PRE-BID CONFERENCE..........................................................................................................................28

B.6. COMPLAINT PROCEDURE....................................................................................................................28

B.7. PROPRIETARY INFORMATION/PUBLIC DISCLOSURE................................................................29

CONFIDENTIAL DOCUMENTS.................................................................................................... 29

PUBLIC RECORDS REQUESTS..................................................................................................... 29

B.8. ADDENDUMS AND AMENDMENTS TO THE RFP .......................................................................29

B.9. SMALL BUSINESS, MINORITY and WOMEN’S BUSINESS ENTERPRISES (MWBE), AND

VETERAN-OWNED BUSINESS PARTICIPATION .........................................................................................30

B.10. ETHICS, POLICIES, and LAW................................................................................................................30

B.11. ACCEPTANCE PERIOD ...........................................................................................................................30

B.12. RESPONSIVENESS...................................................................................................................................31

B.13. MOST FAVORABLE TERMS ..................................................................................................................31

B.14. CONTRACT AND GENERAL TERMS and CONDITIONS.............................................................32

B.15. COSTS TO PROPOSE..............................................................................................................................32

B.16. NO OBLIGATION TO CONTRACT......................................................................................................32

B.17. REJECTION OF PROPOSALS ................................................................................................................32

B.18. COMMITMENT OF FUNDS ..................................................................................................................32

B.19. STATEWIDE VENDOR PAYMENT REGISTRATION .......................................................................32

B.20. WASHINGTON STATE BUSINESS REGISTRATION ......................................................................33

B.21. INSURANCE COVERAGE.......................................................................................................................33

SECTION C: PROPOSAL CONTENTS..............................................................................................................34

C.1. SUBMISSION OF PROPOSALS............................................................................................................34

C.2. PROPOSAL OVERVIEW..........................................................................................................................34

RFP No. 2026-12

Rev. 05/24

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C.3. LETTER OF SUBMITTAL .........................................................................................................................35

File Expectations ....................................................................................................................... 36

C.4. MANAGEMENT PROPOSAL.................................................................................................................36

Experience of the Consultant/Staff .......................................................................................... 36

Subcontractors.......................................................................................................................... 36

Project Management/Team Structure/Internal Governance Controls..................................... 37

Organizational Change Management ....................................................................................... 37

References, Past Performance .................................................................................................. 38

File Expectations ....................................................................................................................... 38

C.5. TECHNICAL APPROACH .......................................................................................................................38

Project Approach/Methodology............................................................................................... 38

Risk Management ..................................................................................................................... 39

WaTech Compliance.................................................................................................................. 40

Data Handling Strategy ............................................................................................................. 40

Outcomes and Performance Measurement (KPI)..................................................................... 41

File Expectations ....................................................................................................................... 41

C.6. PROPOSED BUSINESS SOLUTION (PROJECT PLAN) ..................................................................41

Work Plan (Proposed Solution)................................................................................................. 41

Requirements Review ............................................................................................................... 41

Project Schedule ....................................................................................................................... 42

Performance Based Contracting Deliverables Schedule........................................................... 42

Business Continuity Plan........................................................................................................... 42

Training and Knowledge Transfer.............................................................................................. 43

Project Risks.............................................................................................................................. 43

File Expectation: ....................................................................................................................... 43

C.7. FINANCIAL PROPOSAL ..............................................................................................................................43

Section 701 Compliance ........................................................................................................... 44

Cost Proposal Verification......................................................................................................... 44

C.8. TECHNICAL INTEGRATION PLAN...........................................................................................................46

File Expectations ....................................................................................................................... 47

RFP No. 2026-12

Rev. 05/24

Page 4 of 105

SECTION D: EVALUATION AND AWARD....................................................................................................48

D.1. EVALUATION PROCEDURE.......................................................................................................................48

Evaluation Gates ....................................................................................................................... 48

Scoring Notes ............................................................................................................................ 48

Responsiveness – Pass/Fail; points not awarded ..................................................................... 50

Responsibility – Pass/Fail; points not awarded ........................................................................ 50

Management Proposal – Pass/Fail; points awarded ................................................................ 51

Technical Approach – Pass/Fail; points awarded...................................................................... 51

Proposed Business Solution/Project Plan - Pass/Fail; points awarded .................................... 51

Financial Proposal; points awarded.......................................................................................... 51

Project Demonstrations – points awarded ............................................................................... 52

Technical Integration Plan – points awarded............................................................................ 53

B.22. D.2. EVALUATION AND SCORING ....................................................................................................53

D.3. SCORING PREFERENCES ...........................................................................................................................55

D.4. SELECTION OF APPARENT SUCCESSFUL BIDDER............................................................................56

D.5. NOTIFICATION OF BIDDERS....................................................................................................................56

D.6. DEBRIEFING WITH UNSUCCESSFUL BIDDERS ..................................................................................56

D.7. PROTEST PROCEDURE ...............................................................................................................................57

D.8. ADDITIONAL AWARDS ..............................................................................................................................58

SECTION E: RFP EXHIBITS ................................................................................................................................. 59

EXHIBIT A: CERTIFICATIONS AND ASSURANCES .................................................................................................. 60

EXHIBIT B: QUALIFICATION AFFIRMATIONS ..........................................................................................................62

EXHIBIT C: SAMPLE CONTRACT...................................................................................................................................63

EXHIBIT D: GENERAL TERMS AND CONDITIONS..................................................................................................69

EXHIBIT E: DATASHARE TERMS AND CONDITIONS ............................................................................................ 87

EXHIBIT F: CONTRACT ISSUES LIST ............................................................................................................................ 99

EXHIBIT G: OSPI AMERICANS WITH DISABILITIES ACT COMPLIANCE: GRAPHICS AND COLORS .. 101

EXHIBIT H: CONSULTANT INTAKE FORM ............................................................................................................. 102

EXHIBIT I: PROPOSAL CHECKLIST ............................................................................................................................ 103

SECTION F: ATTACHMENTS ..................................................................................................... 105

Attachment A: Sasquatch System Requirements .................................................................................. 105

RFP No. 2026-12

Rev. 05/24

Page 5 of 105

This page summarizes the opportunity, including an overview and a preview of the attached documents.

Number	Document(s)	Updates	Status	Agency Contact Name
RFP - 2026-12	School Apportionment Modernization Exhibit A - Certifications and Assurances Exhibit B - Qualification Affirmations Exhibit F - Contract Issues List Attachment A - Sasquatch System Requirements Attachment B - High-Level As-Is Workflows Attachment C - RFP Demonstration Scenarios Attachment D - Cost Breakdown	Amendment 01 - Attachment A Correction (Posted 12/10/25) Attachment A - Sasquatch System Requirements V2	Due: 02/13/2026 - 3:00pm	Kyla Moore	Log in to the Pre-Bid Conference Here

School Apportionment Modernization

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