SCHI & Center

BID T01-2627 SCHI/CENTER
Lakewood Board of Education
Lakewood, New Jersey
STUDENT TRANSPORTATION SERVICES
Bid Specifications
2026/2027
BID T01-2627
SCHI & CENTER
Bid Opening Date: Thursday, March 26, 2026
Bid Opening Time: 10:00 a.m.
Sealed Bids to be received and opened
In the
Conference Room of the
Lakewood Board of Education
200 Ramsey Avenue
LAKEWOOD, NJ 08701
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BID T01-2627 SCHI/CENTER
Lakewood Board of Education
LAKEWOOD, NJ 08701
LEGAL NOTICE
The School Business Administrator/Board Secretary of the Lakewood Board of Education, in the
County of Ocean, State of New Jersey, by authority of said Board, solicits sealed bids for 2026-
2027 Student Transportation Services. Bids will be received at the Board Office of the
Lakewood Board of Education, located at 200 Ramsey Avenue, LAKEWOOD, NJ 08701 up to
10:00 a.m. Prevailing Time
Thursday, March 26, 2026
BID T01-2627
Specifications and full information may be obtained upon request from the Purchasing Office of
the Lakewood Board of Education, located at 200 Ramsey Avenue, LAKEWOOD, NJ 08701.
All bids must be submitted on a bid form, contained in the specifications. Bids, which are not
submitted on such form, will be rejected.
Specifications and proposal forms may be secured upon written request to:
Mr. Kevin Campbell
Business Administrator/Board Secretary
Lakewood Board of Education
200 Ramsey Avenue
Lakewood, NJ 08701
Fax: 732-905-3687
Email: dpiasentini@lakewoodpiners.org
Bidders are required to comply with the requirements of P.L. 1975, c. 127 (N.J.A.C. 17:27),
Affirmative Action.
The Lakewood Board of Education reserves the right to reject any or all bids. No proposals shall
be opened previous to the hour designated in the advertisement and none shall be received
thereafter-N.J.S.A. 18A:39-5.
Pre-Bid Meeting
There will be no pre-bid meeting scheduled for BID T01-2627
Effective after March 1, 2026, the complete text of each legal notice for the Lakewood Board of
Education may be obtained or viewed by the public on the official internet website
https://www.lakewoodpiners.org/legalnotices
In addition, the hyperlink https://www.nj.gov/state/statewide-legal-notices-list.shtml has been
provided by the Secretary of State to the legal notice webpage of each public entity in the State of
New Jersey. The aforementioned is in accordance with P.L. 2025, c.72
By order of the Lakewood Board of Education.
Mr. Kevin Campbell
Business Administrator/Board Secretary
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BID T01-2627 SCHI/CENTER
Lakewood Board of Education
ADVISORY INFORMATION FOR BIDDERS
PROMPTNESS OF BID SUBMITTAL
It is the responsibility of the bidder to ensure their bid is presented in a sealed envelope to the
Office of the School Business Administrator/Board Secretary, prior to the advertised bid date and
time. No bids shall be received after the time designated in the bid advertisement. No
extensions or exceptions will be made. The School Business Administrator/Board Secretary's
Office is opened Monday through Friday from 8:00 am - 4:00 pm according to the school calendar
and 8:00 am - 3:00 pm during the summer. Access to the School Business Administrator/Board
Secretary's Office may be delayed because of security clearance. Bidders may also submit bids to
the School Business Administrator/Board Secretary or designee at the bid opening meeting held
in the Board of Education Meeting Room of the administration building, prior to the advertised
bid opening date and time. Once again, bids will not be received after the time designated in the
advertisement.
PARKING AND SECURITY
Security is of a paramount concern and all visitors will be asked for identification. The security
check in process may take time. Parking in the vicinity of the board offices is at a premium Allow
enough time to locate a parking space and walk to the Board Office entrance if you are delivering
the bid on the submission due date and time.
Heavy traffic hours by the educational complex on school days are from 7:00 a.m. to 8:30 a.m.,
and between 1:40 p.m. and 2:15 p.m.
MAIL
Mail is brought to the Board Offices in mailbags, approximately 11:00 a.m. each day. The mail
is sorted within the district system, by departments. The School Business Administrator/Board
Secretary's Office routinely receives its mail at approximately 11:30 a.m.
UPS / FED EX / AND OTHER EXPRESS DELIVERY SERVICES
Deliveries of this type usually begin at 10:00 a.m. These items are brought only to the
receptionist at the main building entrance. The receptionist then calls the various departments
with a request to pick up their items. There may be some delay in getting bids to the Business
Administrator/Board Secretary's Office.
HAND DELIVER BIDS
Keeping the aforementioned items in mind bidders may arrange to hand deliver their bid to the
Office of the School Business Administrator/Board Secretary, before the advertised date and
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BID T01-2627 SCHI/CENTER
time. The person making the hand delivery will receive a time/date stamped receipt from
BOARD OF EDUCATION officials if requested.
Submission of Bids-Hand Deliver-Day of the Bid Opening
While the use of the US Postal Service or courier service is preferred, the district will accept
hand-delivered bid packages at the Board of Education Administrative Offices, 200 Ramsey Ave.,
Lakewood, NJ. A Security Specialist is posted at the reception area from 8:00 a.m. to 4:00 p.m.
Monday thru Friday and will accept any Bid Packages hand delivered. Respondents using this
option are to submit bids, prior to the advertised date and time, to insure the Bid Package is
received by the Assistant Business Administrator in a timely manner. No Bids will be accepted
after the scheduled time of the Bid opening. There will be no personal contact with district
officials during the hand delivering of bids.
SPECIFICATIONS FOR STUDENT TRANSPORTATION SERVICES
Lakewood Board of Education
2026/2027
GENERAL PROVISIONS
1. All contractors shall comply with current applicable New Jersey statutes, regulations and
with the policies and procedures of the Lakewood Board of Education governing student
transportation.
2. The term of the contract shall be for the 2026/2027 school year according to the school
calendars attached, unless so specified differently on the Route Descriptions. Contract
may run from July 1, 2026 thru June 30, 2027. Contracts may be renewed for subsequent
school years. Student transportation contracts are deemed to include all State and Federal
rules and procedures pertaining to student transportation though not expressly stated.
3. It is the intent of the Lakewood Board of Education to award a contract for transportation
as soon as possible after the date set for the opening of bids and to require the successful
contractor to provide transportation in accordance with the school calendar. The school
calendar, copy attached, is part of these specifications and of the contract. On routes
which require transportation to more than one school, the successful bidder is expected
to follow the school calendar and daily scheduled hours of each school at no additional
cost, including early dismissals and/or late arrivals as may be scheduled at times by the
individual schools.
4. The successful bidder will be considered an independent contractor and shall not be
deemed to be an agent, servant, employee, or representative of the Lakewood Board of
Education.
5. As authorized by the Lakewood Board of Education, only enrolled, eligible, public and
private school students, adults serving as chaperones or school personnel shall be
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BID T01-2627 SCHI/CENTER
transported. The vehicle (s) assigned to the routes specified herein shall not be utilized for
other purposes during the time periods designated by the route descriptions. There will be
no commingling of students from any other school district, ESC or agency that is not
specifically included in the bid specifications.
6. Vehicle(s) shall arrive and/or depart the assigned school(s) as indicated on the enclosed
route descriptions.
7. No transportation contract shall be subcontracted without the prior written approval of the
Lakewood Board of Education.
8. Bids are to be placed in a sealed envelope and plainly marked, "BIDS FOR 2026/2027
STUDENT TRANSPORTATION SERVICES BID #: T01-2627 LAKEWOOD BOARD OF
EDUCATION" and presented to the School Business Administrator or designee of the
Lakewood Board of Education. The School Business Administrator/Board Secretary or
designated official shall unseal the bids in the presence of the parties bidding and publicly
announce the contents. Bids will be received at the Lakewood Board of Education, Board
Rooms, located at 200 Ramsey Avenue, LAKEWOOD, NJ 08701 up to
10:00 a.m. Prevailing Time
Thursday, March 26, 2026
It is the responsibility of each bidder to ensure that their bid is complete and presented to
the School Business Administrator/Board Secretary prior to the advertised bid date and
time.
No bids shall be opened previous to the hour designated in the advertisement and none shall be
received thereafter. N.J.S.A. 18A:39-5
9. If awarded a contract, your company/firm will ensure compliance with all applicable federal,
state and local regulations and will certify such compliance to the BOARD OF EDUCATION
upon request.
10. The Board of Education reserves the right to transfer transportation contracts awarded
under these specifications to another Board of Education.
11. If any litigation should arise between the Lakewood Board of Education and the successful
bidder pursuant to the award of this contract, the venue for any suit shall be laid in the
Superior Court of New Jersey, Law Division, in the county where the Board of Education
administering the contract is located.
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BID T01-2627 SCHI/CENTER
Lakewood Board of Education--Contact Officials
Director of Transportation
Name: Amy Bearden / Transportation Manager
Office Telephone: 732-364-2400 x 7064
Emergency Cell Phone: 732-600-5327
Fax: 732-905-3687
E-mail: abearden@lakewoodpiners.org
Business Administrator/Board Secretary
Name: Mr. Kevin Campbell
Office Telephone: 732-364-2400 x7011
Fax: 732-905-3687
E-mail: kcampbell@Lakewoodpiners.org
ACCIDENT REPORTING
1. Contractors shall ensure that every school bus driver will: a) immediately inform the
principal(s) of the receiving school(s) and the school business administrator or designee of
the district board of education providing the transportation following an accident which
involves an injury, death, or property damage, b) complete and file the accident report as
prescribed by the Commissioner of Education and deliver it to the principal(s) of the
receiving school(s) by the conclusion of the next working day, and c) deliver the report to
the school business administrator or designee of the district board of education providing
the transportation after it is signed by the principal(s) of the receiving school(s) in
accordance with N.J.A.C. 6A:27-12.2. In addition, the driver must also complete and file a
motor vehicle accident report in accordance with N.J.S.A. 39-4:130.
Accident reporting-N.J.A.C. 6A:27-12.2
(a) Every school bus driver shall immediately inform the principal of the receiving school
and the school business administrator of the district board of education providing for the
transportation following an accident which involves an injury, death or property damage.
The driver shall also complete and file the Preliminary School Bus Accident Report
prescribed by the Commissioner of Education within 10 days of the accident.
(b) In addition to the Preliminary School Bus Accident Report, the driver of a school bus
involved in an accident resulting in injury or death of any persons, or damage to property of
any one person in excess of $500.00 shall within 10 days after such accident complete and
file a Motor Vehicle Accident Report in accordance with N.J.S.A. 39:4-130.
Failure to properly report school vehicle accidents in accordance with law and code shall
result in an assessment of an initial penalty of $300.00 per accident.
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BID T01-2627 SCHI/CENTER
AFFIRMATIVE ACTION
1. If awarded a contract, the vendor will be required to comply with the requirements of N.J.S.A
10: 5-31 et seq. and N.J.A.C. 17:27.
2. During the performance of this contract, the contractor agrees as follows:
(a) The contractor or subcontractor, where applicable will not discriminate against any
employee or applicant for employment because of age, race, creed, color, national origin,
ancestry, marital status, affectional or sexual orientation, gender identity or expression,
disability, nationality or sex. Except with respect to affectional or sexual orientation and gender
identity or expression, the contractor will take affirmative action to ensure that such applicants
are recruited and employed, and that employees are treated during employment, without
regard to their age, race, creed, color, national origin, ancestry, marital status, affectional or
sexual orientation, gender identity or expression, disability, nationality or sex. Such action shall
include, but not be limited to the following: employment, upgrading, demotion, or transfer;
recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection for training, including apprenticeship. The contractor agrees to
post in conspicuous places, available to employees and applicants for employment, notices to
be provided by the Public Agency Compliance Officer setting forth provisions of this
nondiscrimination clause.
(b) The contractor or subcontractor, where applicable will, in all solicitations or
advertisements for employees placed by or on behalf of the contractor, state that all qualified
applicants will receive consideration for employment without regard to age, race, creed, color,
national origin, ancestry, marital status, affectional or sexual orientation, gender identity or
expression, disability, nationality or sex.
(c) The contractor or subcontractor, where applicable, will send to each labor union or
representative or workers with which it has a collective bargaining agreement or other contract
or understanding, a notice, to be provided by the agency contracting officer advising the labor
union or workers' representative of the contractor's commitments under this act and shall post
copies of the notice in conspicuous places available to employees and applicants for
employment.
(d) The contractor or subcontractor, where applicable, agrees to comply with any regulations
promulgated by the Treasurer pursuant to N.J.S.A 10:5-31 et seq., as amended and
supplemented from time to time, and the Americans with Disabilities Act.
(e) The contractor or subcontractor agrees to make good faith efforts to employ minority and
women workers consistent with the applicable county employment goals established in
accordance with N.J.A.C. 17:27-5.2, or a binding determination of the applicable county
employment goals determined by the Division, pursuant to N.J.A.C. 17: 27-5.2.
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BID T01-2627 SCHI/CENTER
The contractor or subcontractor agrees to inform in writing its appropriate recruitment
agencies including, but not limited to, employment agencies, placement bureaus, colleges,
universities, labor unions, that it does not discriminate on the basis of age, creed, color,
national origin, ancestry, marital status, affectional or sexual orientation, gender identity or
expression, disability, nationality or sex, and it will discontinue the use of any recruitment
agency which engages in direct or indirect discriminatory practices.
The contractor or subcontractor agrees to revise any of its testing procedures, if necessary, to
assure that all personnel testing conforms with the principles of job-related testing, as
established by the statutes and court decisions of the State of New Jersey and as established by
applicable Federal law and applicable Federal court decisions.
In conforming with the applicable employment goals, the contractor or subcontractor agrees to
review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all
such actions are taken without regard to age, creed, color, national origin, ancestry, marital
status, affectional or sexual orientation, gender identity or expression, disability, nationality or
sex, consistent with the statutes and court decisions of the State of New Jersey, and applicable
Federal law and applicable Federal court decisions.
(i) The contractor shall submit to the public agency, after notification of award but prior to
execution of a goods and services contract, one of the following three documents:
Letter of Federal Affirmative Action Plan Approval
Certificate of Employee Information Report
Employee Information Report Form AA302
(j) The contractor and its subcontractors shall furnish such reports or other documents to the
Div. of Contract Compliance & EEO as may be requested by the office from time to time in
order to carry out the purposes of these regulations, and public agencies shall furnish such
information as may be requested by the Div. of Contract Compliance & EEO for conducting a
compliance investigation pursuant to Subchapter 10 of the Administrative Code at N.J.A.C.
17:27.
Affirmative Action Requirements
Each company shall submit to the Lakewood Board of Education, after notification of award,
but prior to execution of a goods and services contract, one of the following three documents:
Appropriate evidence that the contractor is operating under an existing federally
approved or sanctioned affirmative action program;
A Certificate of Employee Information Report approval issued in accordance with
N.J.A.C.17:27-4; or
An employee information report (Form AA302) provided by the Division and distributed
to the public agency to be completed by the contractor, in accordance with N.J.A.C.
17:27-4.
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BID T01-2627 SCHI/CENTER
Please note: A completed and signed Affirmative Action Questionnaire is required with
submission of bid/proposal.
Failure to submit the Certificate of Employee Information Report or other recognized
Affirmative Action evidence prior to the award will result in the rejection of the bid/proposal.
If awarded a contract your company/firm will be required to comply with the requirements of
N.J.S.A. 10:5-31 et seq., and N.J.A.C. 17:27 et seq., and the terms and conditions of the
Mandatory Equal Employment Opportunity Language-Exhibit A.
Sample Certificate of Employee Information Report
ANTI-BULLYING BILL OF RIGHTS-REPORTING OF HARASSMENT, INTIMIDATION AND BULLYING
The contracted service provider shall comply with all applicable provisions of the New Jersey Anti-
Bullying Bill of Rights Act-N.J.S.A. 18A:37-13.1 et seq., all applicable code and regulations, and the Anti-
Bullying Policy of the Board of Education. The district shall provide to the contracted service provider a
copy of the board's Anti-Bullying Policy.
In accordance with N.J.A.C. 6A:16-7.7 (c), a contracted service provider, who has witnessed, or has
reliable information that a student has been subject to harassment, intimidation, or bullying shall
immediately report the incident to any school administrator or safe schools resource officer, or the
School Business Administrator/Board Secretary.
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BID T01-2627 SCHI/CENTER
ANTI-DISCRIMINATION PROVISIONS-N.J.S.A. 10:2-1
N.J.S.A. 10:2-1. Anti-discrimination provisions. Every contract for or on behalf of the State or
any county or municipality or other political subdivision of the State, or any agency of or
authority created by any of the foregoing, for the construction, alteration or repair of any public
building or public work or for the acquisition of materials, equipment, supplies or services shall
contain provisions by which the contractor agrees that:
a. In the hiring of persons for the performance of work under this contract or any subcontract
hereunder, or for the procurement, manufacture, assembling or furnishing of any such
materials, equipment, supplies or services to be acquired under this contract, no contractor,
nor any person acting on behalf of such contractor or subcontractor, shall, by reason of race,
creed, color, national origin, ancestry, marital status, gender identity or expression, affectional
or sexual orientation or sex, discriminate against any person who is qualified and available to
perform the work to which the employment relates;
b. No contractor, subcontractor, nor any person on his behalf shall, in any manner, discriminate
against or intimidate any employee engaged in the performance of work under this contract or
any subcontract hereunder, or engaged in the procurement, manufacture, assembling or
furnishing of any such materials, equipment, supplies or services to be acquired under such
contract, on account of race, creed, color, national origin, ancestry, marital status, gender
identity or expression, affectional or sexual orientation or sex;
c. There may be deducted from the amount payable to the contractor by the contracting public
agency, under this contract, a penalty of $50.00 for each person for each calendar day during
which such person is discriminated against or intimidated in violation of the provisions of the
contract; and
d. This contract may be canceled or terminated by the contracting public agency, and all money
due or to become due hereunder may be forfeited, for any violation of this section of the
contract occurring after notice to the contractor from the contracting public agency of any prior
violation of this section of the contract.
No provision in this section shall be construed to prevent a board of education from designating
that a contract, subcontract or other means of procurement of goods, services, equipment or
construction shall be awarded to a small business enterprise, minority business enterprise or a
women's business enterprise pursuant to P.L.1985, c.490 (C.18A:18A-51 et seq.).
BACKGROUND CHECK; DRIVER ABSTRACT RECORDS SUBMISSION
1. The contractor shall ensure compliance with the requirement of N.J.S.A 18A:39-17 through
20 governing criminal history background checks, and shall annually submit documents
necessary to obtain the driver abstract records to the Executive County Superintendent of
Schools on or before August 31 or upon employment for newly hired drivers. These documents
should be returned to:
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