SCC 26-02 Electrical Services Location for Bid Opening: 175 College Street Odenville, AL 35120

St. Clair County Schools
Equip. Enrich. Encourage.
410 Roy Drive Ashville, AL 35953
(205) 594-7131 (205) 594-4441 Fax
Rusty St. John Scott Suttle
Superintendent Board President
Invitation to Bid
SCC #26-02
System-Wide Electrical Services
April 3, 2026
The St. Clair County Board of Education is seeking bids for electrical services.
Deadline to submit Bid SCC 26-02 will be Thursday, April 16, 2026, at 10:00 am
Fully executed bid packets must be delivered by the deadline listed above in a sealed envelope marked with the
following information:
BID: SCC 26-02
System-Wide Electrical Services
Bid Opening: Thursday, April 16, 2026, at 10:00 am
Company Name
The marked and sealed envelope containing the bid submission paperwork should be addressed to:
Tiffney Bates, Staff Accountant, SCCBOE Finance Department
St. Clair County Board of Education
175 College Street
Odenville, AL 35120
All bids must be signed by an authorized representative. All inquiries and request for information regarding this
Invitation to Bid may be directed to Tiffney Bates, 205-594-2044 or e-mail to tiffney.bates@sccboe.org
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Specifications, Conditions, and Instructions
The specifications contained in this packet should be read carefully. All information requested should
accompany the bid documents to prevent disqualification. Failure to include the requested information
could result in the packet being declared non-responsive and disqualified. All bids must comply with the
Alabama State Bid Law.
I. General Information
A. The vendor must submit all forms required as stated to the bid.
B. Specifications, conditions, and instructions are in addition to and are part of the
instructions and conditions that appear on the printed St. Clair County Board of Education
Bid Form and shall govern the selection of the items listed.
C. All bids must be signed by an authorized representative.
D. Any necessary amendments to the bid will be posted at www.sccboe.org While the St.
Clair County Board of Education will make all efforts to communicate any amendments,
monitoring the web page for changes will be considered the bidders responsibility.
E. Bids must include a Certificate of Liability Insurance (COI) in the minimum amount of
$1,000,000.00 and a Workers' Compensation Certificate.
F. Vendors wishing to bid shall have a minimum of three (3) years' experience conducting
business under the same firm name in which the bid is submitted. Joint venture contracts
will not be considered.
G. Vendors must hold a valid business license.
H. Bids may be withdrawn prior to the deadline listed; however, a bid may not be withdrawn or
changed after the envelope has been opened.
I. Costs incurred by the vendor to respond to this solicitation will be wholly the responsibility
of the bidder. All copies and contents of the bid, attachments, and explanations thereto
submitted in response to the Invitation to Bid, except Copyrighted materials, shall become
the property of the St. Clair County Board of Education.
J. The St. Clair County Board of Education is not responsible for delays caused by carriers
such as but not limited to: Air Courier, Private Delivery, Messenger Service, USPS, or internal
mail delivery systems of the SCCBOE. Vendors are encouraged to call Tiffney Bates, 205-
594-2044 to ensure mailed bids have arrived. Similarly, St. Clair County Board of Education
is not responsible for, and will not open any bid responses received later than the date and
time indicated. LATE BIDS WILL BE RETAINED IN THE FILE IN UNOPENED CONDITION.
K. Bids must be printed in ink and will not be accepted if in pencil or other writing utensil.
L. All bid envelopes must be sealed and marked with the following information: Bid#, Name of
the Bid, Opening Date & Time, and Company Name.
II. Tax Exemption
A. The St. Clair County Board of Education is tax exempt under State and Federal law. Bids will
not include State Sales Tax, Federal Excise Taxes, or any other unexpected fee.
B. Vendors are responsible for all applicable payroll taxes, benefit costs, and workers
compensation as required by law.
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III. Omissions
A. Vendors having received a Letter of Termination at any time from the St. Clair County Board
of Education will automatically be disqualified from the bidding process.
B. If the submitted bid differs in any way from the specifications set forth in this Invitation to
Bid, the bidding party must list the differences on the proposal form explaining exactly
where/how the services deviate from stated specifications.
C. If no exceptions are listed, it will be presumed the proposal meets the specifications in
every respect; and if awarded the contract, performance on this basis will be required.
IV. Disqualification of Bid
A. Failure to mark the envelope as required.
B. Failure to include requested information or other details of the bid.
C. Excessive errors.
D. Failure to complete and/or attach required documents.
E. Failure to have an original signature on the bid form.
F. The bid shall not be altered by the bidder in any way. All changes from the requirements set
forth by the SCCBOE shall be specified. Failure to abide by the requirements may result in
the bid being rejected.
V. Award and Contract Period
A. The awarded vendor will be determined based upon bid submission for all specified
services.
B. The award will be made in accordance with the Code of Alabama 1975 Section 41-16-50
C. The bid will be awarded to the most cost-effective provider. The St. Clair County Board of
Education reserves the right to utilize past service history to determine the bid that is most
cost effective overall.
D. The award will be given to the lowest responsible bidder closely meeting the requirements
and specifications.
E. Quality, conformity to specifications, purpose for which required, terms of delivery, past
service and experience are among the factors that may be considered in determining the
responsible bidder.
F. If the low bidder is unable to accept the entire project without deviation, the bid will then be
considered non-responsive, and the bid may be awarded to the next lowest bid meeting
specifications and requirements.
G. Award will be made on unit price basis, extended price basis, or in any manner that will best
serve the interests of the St. Clair County Board of Education.
H. Records showing the successful bidder and prices quoted will be placed on file and may be
viewed upon request. If the contract is awarded to a bidder other than the lowest bidder, a
note of explanation will appear in the bid file.
I. A post bid conference may be required to ensure compliance and capability of responsible
bidder to complete requirements to bid.
J. Bid awards are not official until approved by the St. Clair County Board of Education.
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K. If only one bid is received, thus creating a non-competitive bid, the bid may be rejected,
negotiated, or extended by the bidding agent in such a manner as to obtain additional bids.
L. The St. Clair County Board of Education reserves the right to accept or reject any or all bids.
Any decision made on this basis will be considered final.
VI. Duration of Bid
A. The Electrical Service bid will be a 1-year term with up to 4 renewals.
VII. Pre-Proposal Inspection
A. All proposals are awarded with the understanding that the contractor is acquainted with all
the requirements of the service agreement.
B. The contractor shall be aware of the conditions of the schools, obstructions, elevations,
and other factors necessary for carrying out the scope of work.
C. The contractor shall not at any time after the submission of a proposal make a claim based
on insufficient data or a misunderstanding of the requirements, nature, conditions, or
extent of the work under the contract.
D. No allowances or extra payment will be made to the contractor due to error or oversight on
the part of the Vendor.
E. On-site pre-inspection should be coordinated with the building Principal.
F. The bidder shall complete a thorough inspection and be familiar with the work performed
and areas to maintain. Questions regarding the scope of work shall be directed to Tiffney
Bates at 205-594-2044 or Tiffney.bates@sccboe.org
VIII. Pricing and Quantity
A. Prices are to be quoted by the unit as described in the bid information.
B. The SCCBOE shall be notified immediately regarding any manufacturer price decrease on
items included in the contract. The SCCBOE shall receive the decrease as soon as possible
in accordance with the written notification from the contract vendor.
C. The St. Clair County Board of Education reserves the right to re-bid any item(s) if price
fluctuations are beyond the amount anticipated or the negotiations are unsatisfactory.
D. Prices offered on the bid proposal shall be firm and shall not deviate from the agreement
price once accepted by the St. Clair County Board of Education.
IX. Cash Allowances
A. This agreement provides for no cash allowances or advances for materials, labor, etc. for
bid work.
X. Invoice Payments
A. The awarded vendor will submit signed invoice(s) upon completion of each job via email to
accountspayable@sccboe.org or by mail to:
SCCBOE
175 College Street
Odenville, AL 35120
Attn: Accounts Payable
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B. Invoices are paid net 30 days from receipt of the signed invoice.
C. All invoices must include an invoice number, date, date of service, purchase order number,
description of service provided, and the total amount due.
XI. Immigration Law Compliance
A. Vendors must provide proof of enrollment in E-Verify as a condition for the contract's award.
Failure to submit a Memorandum of Understanding with the bid could eliminate your bid
from consideration.
B. By signing the contract, the contracting parties affirm, for the duration of the agreement,
that they will not violate federal immigration law or knowingly employ, hire for employment,
or continue to employ an unauthorized alien within the State of Alabama. Furthermore, a
contracting party found to be in violation of this provision shall be deemed in breach of the
agreement and shall be responsible for all damage resulting, therefore.
XII. Disclosure Statement
A. If any owner, officer, partner, board of director member, employee, or holder of more than
five (5%) percent of the fair market value of the Bidder's firm or any member of their
households is an employee of SCCBOE, this information must be included in the
solicitation response. Failure to disclose this information in the response may result in the
elimination of your bid from consideration.
B. The Disclosure Statement referring to the relationship between the bidder and
employees/officials of the SCCBOE, furnished with this Invitation to Bid, must be submitted
with your bid. Failure to comply with this request may eliminate your bid from
consideration.
C. If any owner, officer, partner, board, director member, employee, or holder of more than five
(5%) percent of their market value of the Bidder's firm or any member of their households is
an employee of the SCCBOE; and the bidder's firm is awarded a contract into, the bidder
agrees to file a copy of the contract with the State of Alabama Ethics Commission in
accordance with Code of Alabama, Section 36-25-11 and upon request by the SCCBOE
furnish evidence of such filing.
XIII. Insurance
A. Certificate of Liability Insurance (COI) executed by the bidder's agent or carrier showing
required insurance coverage shall be submitted with the bid proposal.
B. The bidder must have Workers' Compensation coverage for statutory obligations in the
State of Alabama.
C. The bidder must have Comprehensive Automobile Liability for the minimum of
$1,000,000.00 per occurrence.
D. The bidder must have Comprehensive General Liability for at least $1,000,000.00 per
occurrence.
E. If a contract shall result from this bid, the bidder shall maintain such insurance as will
indemnify and hold harmless the St. Clair County Board of Education from Workers'
Compensation and Public Liability claims for property and personal injury including death
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which may occur from the bidders' operations under this contract, or by anyone directly or
indirectly employed by such.
F. Hold Harmless and Indemnification:
Contracting party agrees to indemnify, hold harmless and defend the St. Clair County Board
of Education, its elected officers, employees, past and present, its employees and agents,
past and present, (hereinafter referred to in the paragraph collectively as "SCCBOE"), from
and against any and all claims, damages, losses, judgements, liens, penalties, interest, and
expenses, including but not limited to court costs and attorneys' fees, for liability claimed
against or imposed upon SCCBOE because of bodily injury, death, or property damages,
real or personal, including loss of use thereof arising out of or as a consequence of the
breach of any duty or obligations of the contracting party included in this agreement. The
bidders performance and failure to perform any obligations contained in this document, the
inaccuracy of any representations or warranties of the bidder, contained herein; negligent
acts, errors or omissions, including engineering and/or professional error, fault, mistake, or
negligence, its employees, agents, representatives, or subcontractors, their employees,
agents, or representatives in connection with or incident to the performance of this
agreement or arising out of Workers Compensation claims, Unemployment Compensation
Claims, or Unemployment Disability claims of employees of company and/or its
subcontractors or claims under similar such law or obligations, the payment or non-
payment of any taxes relating to any monies paid to the bidder pursuant to this Agreement,
the foregoing provisions, and all liabilities of the bidder hereunder, shall survive the
termination of this Agreement. Company obligations under this Agreement shall not extend
to any liability caused by the sole negligence of the SCCBOE, or its employees.
XIV. Substitutions and Back Orders
A. Substitutions will be allowed whenever the item(s) being replaced are no longer in
production and the added item(s) are equal to or greater than it in function, and equal to or
less than the discontinued item in price. The Superintendent or designee will determine the
equivalency.
XV. General Litigation Disclosure
A. The bidder must communicate any pending, contemplated, or ongoing administrative or
judicial proceedings material to the bidder's business, finances, or products including, but
not limited to, any litigation, consent orders, debarment, or contracts with any local, state,
or federal regulatory agency issued to the bidder or to any parent or subsidiary.
XVI. Cancellations/Terminations
A. No item(s) in the bid is to be cancelled without prior consent of the St. Clair County Board of
Education.
B. The St. Clair County Board of Education has the right to terminate this contract at any time
for any reason with a fourteen (14) day written notice.
C. The performance of the work or services under a contract resulting from this solicitation
may be terminated in whole or part whenever the Superintendent, CSFO or SCCBOE
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designee shall deem the termination is in the best interest of the SCCBOE. In such an event,
the SCCBOE shall be liable only for payment in accordance with the payment provision of
the contract for work or services performed or furnished prior to the effective date of
termination.
D. Termination shall become effective by delivery to the contractor of written notice of
termination upon which date the termination shall become effective.
XVII. Background Check of Employees
A. The vendor must maintain a current (within the last 12 months) background check on file for
any employee working at a school. The background check must be provided to the St. Clair
County Board of Education upon request.
XVIII. Default
A. If at any time the vendor makes a delivery that is not in accordance with the specifications,
conditions, and instructions set forth by the St. Clair County Board of Education, without
the consent of the School Board, such delivery shall constitute grounds for the cancellation
of the contract and/or removal of the vendor from the St. Clair County schools mailing list
for not less than one (1) year.
B. Any vendor issuing any type of gift, stamps, premiums, or other type of favor to any
employee of the St. Clair County Board of Education shall constitute grounds for the
cancellation of the contract and shall be excluded from the mailing list of all purchases
made by the St. Clair County Board of Education.
XIX. Service and Warranty
A. Unless otherwise specified, the bidder shall define any warranty service and replacement
that will be provided during the contract. The bidder must include an explanation of
warranty services if deemed necessary.
XX. Contractor Responsibilities
A. Licenses: The contractor shall maintain all federal, state, and local licenses, & permits
required for the lawful operation of the business conducted by the contractor.
B. Safety Standards: The contractor shall comply with all current applicable Occupational
Safety and Health Standards.
C. Performance Interference: The contractor shall notify the Director of Operations, Joe
Nichols - 205-629-2847 immediately of any occurrence of conditions that interfere with the
full performance of the contract and confirm it in writing within twenty-four (24) hours.
D. Evaluation of Service: The vendor shall perform a minimum of four (4) quality inspections
throughout the school year and meet with the school Principal or the Facilities Director to
discuss the project.
E. Review of Services: The vendor shall visit all sites to determine the scope of work before
the bid opening. This bid will be based on the overall scope per school site.
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XXI. Uninterrupted Services
A. No interruption to, or interference with, any of the services such as heating, lighting,
electrical, etc. together with all normal means of ingress and egress to buildings and
property will be allowed without the express permission of the principal or authorized
designee of the St. Clair County Board of Education.
XXII. Standard of Quality
A. The contractor should maintain an on-the-job workforce that will sufficiently complete work
in a timely manner. The work shall be done so as not to interfere with normal school
conduct. Every reasonable action shall be taken to protect the safety of the stakeholders
and employees of the St. Clair County Board of Education.
B. All operations and materials shall be subject to inspection and approval from the owner.
Any operations or materials that the owner thinks do not meet the specifications will be
rejected and immediately removed from the site. Any work which, in the opinion of the
owner, does not comply with the specifications set forth shall be stopped at once.
C. The contractor shall not award any work to other subcontractors unless approved in writing
by the owner.
XXIII. Non-Discrimination
A. The St. Clair County Board of Education provides equal opportunities for all business and
does not discriminate against any vendor regardless of race, color, creed, sex, nationality,
gender, or disability in consideration for an award.
XXIV. Dress Code Policy
A. Each team member must always be professional and well-groomed in appearance. The
vendor is responsible for ensuring their employees comply with the standards of this policy.
Failure to dress appropriately may result in being sent home or cancellation of the contract
after three (3) or more occurrences.
XXV. Contact Information
Tiffney Bates - 205-594-2044
Tiffney.bates@sccboe.org
Joe Nichols - 205-629-2847
Joe.nichols@sccboe.org
Sealed bids should be mailed to:
St. Clair County Board of Education
Attn: Tiffney Bates
175 College Street
Odenville, AL 35120
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St. Clair County Board of Education
Bid # SCC 26-02
Bid Packet Checklist
Each bidder must include the following items with the bid:
Bid Quote Page
Identification Contract
Non-Collusion Affidavit
E-Verify Memorandum of Understanding
W-9
Proof of Liability and Worker's Compensation Insurance Policy
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BID QUOTE PAGE
BID: SCC #26-02
System-Wide Electrical Services
Bid Opening Date: Thursday, April 16, 2026, at 10:00 am
Location: St. Clair County Board of Education
175 College Street
Odenville, AL 35120
NAME OF COMPANY: ____________________________________________________
ADDRESS: _______________________________________________________________
PHONE: _____________________________ FAX: _______________________________
Rate Per Hour for Electrician
Rate Per Hour for Electrician & Apprentice
Night/Weekend Rate per hour for Electrician
Night/Weekend Rate per hour for Electrician & Apprentice
Service Call / Trip Charge
Bucket Truck Charge
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