Scavenger Services in the Stickney and Calumet Service Areas

Agency:	Metropolitan Water Reclamation District of Greater Chicago
State:	Illinois
Type of Government:	State & Local
NAICS Category:	561720 - Janitorial Services 561730 - Landscaping Services
Posted Date:	Mar 6, 2024
Due Date:	Apr 2, 2024
Solicitation No:	24-613-11
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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NOTICE

INVITATION TO BID

METROPOLITAN WATER RECLAMATION DISTRICT OF GREATER CHICAGO

FOR

SCAVENGER SERVICES IN THE

STICKNEY AND CALUMET SERVICE AREAS

CONTRACT 24-613-11

PROPOSALS ARE DUE APRIL 2, 2024

Sealed proposals, endorsed as above, will be submitted to the Metropolitan Water

Reclamation District of Greater Chicago (“District”) via an electronic upload to the Bonfire

Portal only, from the date of the Invitation to Bid, up to 11:00 A.M. Central Time (“CT”),

on the bid opening date, and will be opened publicly by the Director of Procurement and

Materials Management or her designee at 11:00 AM CT on April 2, 2024. The public

cannot attend but can view the bid opening at https://mwrd.org/bid-opening.

NO BIDS WILL BE ACCEPTED AFTER 11:00 AM CT ON THE ABOVE

SCHEDULED BID OPENING DATE. ALL BIDS FAXED, MAILED, EMAILED, OR

HAND DELIVERED WILL NOT BE CONSIDERED AND WILL BE RETURNED TO

THE BIDDER. THERE IS NO BID DEPOSITORY SAFE AVAILABLE FOR

MAILING OR HAND DELIVERING BIDS. THE DISTRICT WILL ONLY ACCEPT

BIDS ELECTRONICALLY UPLOADED TO THE BONFIRE PORTAL

(HTTPS://MWRD.BONFIREHUB.COM/). PLEASE SEE SPECIFIC INSTRUCTIONS

ON HOW TO UPLOAD YOUR BID TO THE BONFIRE PORTAL IN THE BID

DOCUMENT ENTITLED “SUBMISSION VIA THE BONFIRE PORTAL.” BIDS

WILL BE DEEMED NON-RESPONSIVE IF NOT SUBMITTED USING THE

BONFIRE PROJECT-SPECIFIC URL LINK, PROVIDED BY THE DISTRICT WITH

THE BIDDING DOCUMENTS.

Tenders are invited to furnish all necessary labor, supervision, tools, equipment, materials

and appurtenances, including transportation, necessary to provide scavenger services to

the Stickney and Calumet Service Areas, for a period of thirty-six months. The services

shall include supplying an adequate number of empty containers for storage of collected

waste material, as well as hauling and lawfully disposing of the waste material at a site or

sites provided by the Contractor. Wastes include recyclable waste, trash, rubbish,

screenings, grit, scum, tires, landscape waste, timber and railroad ties, debris and special

waste debris.

The Contract is divided, for purposes of bidding, into two Groups. Bidders may

submit bids for either or both Groups as set forth in the proposal. When bidding

on any Group, Bidders must submit bids for all Items in that Group or the bid for

that group will be rejected as non-responsive. For any Group not bid, the Bidder shall

insert “NO BID” in the appropriate place. The Metropolitan Water Reclamation District

reserves the right to issue a Contract or Contracts to any Bidder or Bidders for any Group

or combination of Groups as it may deem to be in the best interest of the Metropolitan

Water Reclamation District to do so.

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The estimated cost of the work under this Contract is not to exceed the following amounts:

Group and Facility:

A – Stickney Service Area

B – Calumet Service Area

TOTAL FOR BOTH GROUPS:

Estimated Cost:

$ 2,594,500.00

$ 765,000.00

$ 3,359,500.00

Note: The total estimated cost of this contract is $3,359,500.00. Notwithstanding

the unit costs, extensions, and total bid, the total value of the work ordered for each

group will not exceed the amounts stated above. The District intends to obtain as

much work as possible without exceeding the above-stated values. However,

bidders are cautioned that, due to unforeseen operating conditions, the full amount

may not be expended.

There is no bid deposit for this Contract. A contractor's bond will be required. Please refer

to the CONTRACTOR’S BOND section in the Agreement for additional information about

this requirement.

Funding of all Contract items is subject to the Board of Commissioners’ approval of the

District’s budget for all years under this Contract.

Specifications, proposal forms and/or plans may be obtained from the Department of

Procurement and Materials Management by downloading online from the District's

website at www.mwrd.org(Doing Business  Procurement & Materials Management 

Contract Announcements). No fee is required for the Contract Documents. Any questions

regarding the downloading of the Contract Document should be directed to the following

email: contractdesk@mwrd.org or call 312-751-6643.

Further, the District assumes no liability or responsibility for the failure or inability of any

Bidder to successfully download any and all contract documents, including but not limited

to specifications, proposal forms and/or plans, as a result of any type of technological

computer and/or software system failure or breakdown that restricts, prohibits or prevents

successful downloading of any and all District contract documents by the Bidder, whether

caused by the District or other parties, directly or indirectly.

Bidding documents are only available online, and all addenda issued for this contract will

be available online at the District’s website, www.mwrd.org. The path is as follows: Doing

Business  Procurement and Materials Management  Contract Announcements. A

copy of such addenda will also be emailed/faxed to each person which downloads a set

of such contract documents.

Bidders shall acknowledge receipt of each addendum issued in the space provided on

the proposal signature page or submit a signed copy of each addendum with the Bidder’s

proposal at the time and date set to receive bids.

Proposals shall conform to all the terms and conditions of the Bidding Requirements

attached hereto. Failure to submit the required documents as specified may render the

bid non-responsive and the bid may be rejected.

If any potential Bidder contemplating to submit a proposal is in doubt as to the true

meaning of any part of the specifications or other Contract documents, such inquiry

should be submitted online at the District’s website, www.mwrd.org. The path is as

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follows: Doing Business  Procurement and Materials Management  Contract

Announcements  (Find correct project)  Ask a Question. The District will provide an

online response to such inquiries, as the District deems appropriate. Strings of

appropriate questions and answers regarding the bidding documents will be available

online on the District’s website until the bid opening date of the bidding documents. No

questions will be accepted by telephone, fax, email, mail, or any other such form of

delivery.

The District will only respond to questions received online up to ONE (1) WEEK prior to

the bid opening date of the bidding documents. The District will not respond to questions

received after this date. The District does not guarantee the timeliness of responses

provided online, nor does the District guarantee that such responses will be provided in

adequate time to affect the submission of bids. The District shall provide responses online

ONLY if the responses do not interpret or otherwise change the bidding documents.

The District’s responses online are NOT official responses and, therefore, are not binding

to the bidding documents. Any official interpretation or change to the bidding documents

will be made only by addenda duly issued to all plan holders on record by the Director of

Procurement and Materials Management.

Failure on the part of the prospective Bidder to receive a written interpretation prior to the

time of the opening of bids will not be grounds for withdrawal of proposal.

The lead Resident Engineer for this Contract is Ms. Debbra Hill. Ms. Hill will provide online

responses to online inquiries.

Bidders on Contracts in excess of Ten Thousand Dollars ($10,000.00) will be required to

comply with the President’s Executive Order No. 11246 as amended to date, regarding

NON-DISCRIMINATION IN EMPLOYMENT. The requirements for Bidders and

Contractors under this order are explained in Appendix C of the Contract Documents. The

provisions of Appendix C also apply to each Subcontractor on the Contract in excess of

Ten Thousand Dollars ($10,000.00).

Each Bidder must submit with their proposals a signed and completed MBE/WBE

Utilization Plan which lists each business intended to be used as an MBE and/or WBE

on pages UP-2 and UP-3 and supplemental pages as necessary. The Bidder must sign

the Signature Section page on UP-4. Failure to submit a signed MBE/WBE Utilization

Plan will result in a bid being deemed non-responsive and the bid will be rejected. Also,

if a Waiver is sought, the Bidder is required to sign pages UP-4 and UP-5, which are the

Signature Section and the Waiver Request Form; failure to do so will be viewed as non-

responsive and the bid will be rejected.

Each Bidder must submit with their bid package an original or facsimile copy of the

MBE/WBE Subcontractor's Letter of Intent, page UP-6 for each subcontractor listed

on their MBE/WBE Utilization Plan. The submitted MBE/WBE Subcontractor’s Letter of

Intent must be completed and signed by the subcontractor and accompanied with a copy

of the subcontractor's current Letter of Certification from a state, local government or

agency or documentation demonstrating that the subcontractor is a MBE or WBE within

the meaning of the Affirmative Action Ordinance, Revised Appendix D. Failure to

submit the MBE/WBE Utilization Plan signed by the Bidder at the time of the bid opening

and the MBE/WBE Subcontractor's Letter of Intent signed by each MBE and WBE will be

viewed as non-responsive and the bid will be rejected.

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If the Bidder exceeds the allowable Supplier Utilization amount which is stated in the

bid documents, the bid will be viewed as non-responsive. Therefore, the Bidder may not

exceed the use of an MBE or WBE supplier for more than 50% of each respective MBE

or WBE, goal, unless the Administrator has authorized a Supplier's Exception notated on

page AU-1.

The MBE/WBE Utilization Plan MUST be signed by the Bidder, even if the Bidder requests

a waiver and/or offers itself to meet any of the Affirmative Action Ordinance Revised

Appendix D goals. If the Bidder offers itself to satisfy any of the Affirmative Action

Ordinance Revised Appendix D goals, then its name shall be shown in the appropriate

space(s) on the MBE/WBE Utilization Plan.

Where a Bidder is a business owned and controlled by a minority woman (M/WBE), or

where the Bidder utilizes an M/WBE in a joint venture or as a subcontractor, the Bidder

may count the M/WBE participation toward the achievement of either its MBE or WBE

goal, but not both.

Each Bidder’s Utilization Plan must commit to MBE and/or WBE participation equal to or

greater than the associated goals unless the Bidder indicates a partial or total waiver

request on Page UP-5. If a waiver from Appendix D requirements is sought, the Bidder

will be required to provide documentation of “Good Faith Efforts” to meet the Appendix D

utilization goals, as defined in Section 15(e) of the Affirmative Action Ordinance Revised

Appendix D. Subsequent to the bid opening, and if it is determined by the Diversity

Administrator that a Contractor’s Information Form is required from the apparent low

Bidder, the Bidder must complete and submit the form within (3) calendar days of

receiving the written request.

The work under this Contract is classified as “Hauling Services” for the Minority-owned

Business Enterprises (MBE) and Women-owned Business Enterprises (WBE) Utilization

goals contained in the Affirmative Action Ordinance Revised Appendix D. The

associated utilization goals for both Group A and Group B of this Contract are 20%

MBE and 13% WBE. Should you have any questions, please contact the Diversity

Office at 312-751-4035.

It is required that the prospective Bidder indicate participation on Group A and/or Group

B, by signing each applicable Utilization Plan contained within the Contract Document

respective of each of these Groups, for each Group the Bidder intends to submit a bid. If

the Bidder chooses to participate only on Group A or only on Group B, the Bidder should

clearly indicate this by writing "NO BID" on the unused Utilization Plan, as is applicable.

The Contractor agrees to use the District’s online compliance monitoring system

administered by the Diversity Section for payment and reporting purposes, in order

to fulfill the Affirmative Action Program requirements.

The Bidder to whom the Contract(s) is (are) awarded must be prepared to comply with

the requirements, goals, terms, and conditions of Appendix C and the Affirmative Action

Ordinance Revised Appendix D, throughout the life of the Contract, as they pertain to

Group A, and/or Group B, as applicable. Should you have any questions, please contact

the Diversity Office at 312-751-4035.

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A Voluntary Technical Pre-Bid Conference will be held online via a Zoom meeting on

Thursday, March 21, 2024, at 10:00 a.m. CT. The link to the Zoom meeting is attached in

a separate document under the “Additional Documents” column on the District’s website

at mwrd.org (Doing Business  Procurement & Materials Management  Contract

Announcements  (Find correct project)  Bidding Documents). The purpose of the

Voluntary Technical Pre-Bid Conference is to review the scope of work, to provide for

identification and discussion of potential problems that might arise during the

administration of this Contract, and to seek clarification of technical or procedural aspects

of this Contract. There will be a Q&A session at the end of the meeting. Also, Bidders

must give their contact information in order to register for the conference, prior to entering

the Zoom Pre-Bid meeting.

In addition to being able to raise questions at this Voluntary Technical Pre-Bid

Conference, all Bidders for all Groups are hereby reminded they may raise questions to

the District’s Question and Answer Board, online at the District’s website, at

www.mwrd.org. The path is as follows: Doing Business  Procurement and Materials

Management  Contract Announcements  (Find correct project)  Ask a Question.

Bidders are STRONGLY URGED to inspect all areas of the work sites prior to bidding, in

order to familiarize themselves with the nature of the work and the method of

accomplishing the same. To schedule an appointment to inspect the work sites,

prospective Bidders may contact the Resident Engineer respective for each Group: Ms.

Debbra Hill at (708) 588-4158 for Group A, and/or Mr. Adam Pulse at (773) 256-3580 for

Group B, between the hours of 8:00 A.M. and 3:00 P.M., Monday through Friday.

Bidders should read the bidding requirements set forth on pages R-1 through R-6, and in

particular page R-2, Paragraph 6, in regards to questions on this Contract.

All Contracts for the Construction of Public Works are subject to the Illinois Prevailing

Wage Act (820 ILCS 130/1-12).

All Contracts for the Construction of Public Works are subject to the Illinois Prevailing

Wage Act (820 ILCS 130/0.01 et seq.)(the “Act”). Note that submission of certified

payroll records when requested by the District’s Affirmative Action Administrator in

accordance with Section 14(b) of the District’s Affirmative Action Ordinance does not

relieve a contractor of its obligation to submit certified payroll records to the Illinois

Department of Labor pursuant to the Act.

Chicago, Illinois

March 6, 2024

Metropolitan Water Reclamation District

of Greater Chicago

By Darlene A. LoCascio

Director of Procurement

and Materials Management

contract number	contract description	advertise date	bid opening date	contract documents	questions and answers	plan holder list
24-613-11	Scavenger Services in the Stickney and Calumet Service Areas	3/6/2024 12:00:00 AM	4/2/2024 11:00:00 AM	» General Information » Invitation to Bid* » Bidding Documents	» Ask A Question » View Questions and Answers	Plan Holder List

Scavenger Services in the Stickney and Calumet Service Areas

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