SBE: Electronics Grants Management System Subsciription/Transition

Agency:	State Government of Illinois
State:	Illinois
Type of Government:	State & Local
NAICS Category:	541512 - Computer Systems Design Services 541611 - Administrative Management and General Management Consulting Services
Posted Date:	Aug 5, 2025
Due Date:	Aug 19, 2025
Solicitation No:	26-586SBE-FINAN-B-48838
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Description

Bid Solicitation: 26-586SBE-FINAN-B-48838

Responses Due in 13 Days, 17 Hours, 20 Minutes

Header Information

Bid Number:

26-586SBE-FINAN-B-48838

Description:

SBE: Electronics Grants Management System Subsciription/Transition

Bid Opening Date:

08/19/2025 11:51:05 AM

Purchaser:

Sara Power

Organization:

SBE - State Board of Education

Department:

FINANCE586 - Finance

Location:

AD002 - Fiscal Support Services

Fiscal Year:

Type Code:

15 - Request for Proposal (RFP)

Allow Electronic Quote:

Yes

Alternate Id:

Required Date:

Available Date
:

08/05/2025 12:10:17 PM

Info Contact:

Contact Jason Perry at (217)785-8777 or jperry@isbe.net

Bid Type:

OPEN

Informal Bid Flag:

Purchase Method:

Open Market

Pre Bid Conference:
Bulletin Desc:	The Illinois State Board of Education (ISBE) is seeking interested vendors to participating on a project to implement and configure a public-facing Electronic Grants Management and Funding System.

Ship-to Address:

Central Receiving Center
100 North First Street, Concourse
Springfield, IL 62777
US
Email: spower@isbe.net
Phone: (217) 555-5555

Bill-to Address:

Central Receiving Center
100 North First Street, Concourse
Springfield, IL 62777
US
Email: spower@isbe.net
Phone: (217) 555-5555

Print Format:

Bid Print New

File Attachments:

request-for-proposal-offer-to-the-state-of-illinois-01-22-2025-v-25-2~3.pdf
c2d-vendor-answer-sheet-v.24.4~6.docx
c2d-vendor-guidance-v.24.4~6.pdf
ISBE Electronic Grants Management System_July 2025.docx
ISBE Electronic Grants Management System_July 2025.pdf
Attachment A_Agency Terms and Conditions~1.docx
Attachment B_GATA - Pre Qualification Overview~1.pdf
Attachment C_Competitive RFP Overview~1.pdf
Attachment D_Non-Competitive Grants Overview~1.pdf
U-Plan V.25.1~7.pdf
ipg-active-registered-vendor-disclosure-(formerly-forms-b)-v.23.1.docx
vendor-disclosure-formerly-forms-a-v26-2-7-22-2025.docx

Form Attachments:

Required Quote Attachments


Desired Attachment Name:	Vendor Disclosure or IPG Active Registered Vendor Disclosure	Description:	Failure to complete and upload will result in disqualification
Desired Attachment Name:	Technical Response	Description:	Upload Technical Response here
Desired Attachment Name:	Commitment to Diversity Vendor Answer Form	Description:	Upload commitment to diversity response here
Desired Attachment Name:	Offer	Description:	Upload completed Offer with authorized signature
Desired Attachment Name:	BEP Utilization Plan	Description:	Failure to complete and upload will result in disqualification

SPO Name:

Colene Underwood

Is this a Small Business Set Aside Procurement?:

Is there a BEP/VBP Participation Goal? :

Yes

If yes, BEP Goal Percentage:

5.10000

If yes, VBP Goal Percentage:

0.00000

Link to Original Contract :

Item Information

1-5 of 7

1
2

Item # 1:

(

920

-
45

)

This is a Request for Proposal (RFP) which
requires the pricing to remain locked/unopened prior to
the Agency's evaluation of the Vendor's Technical
proposal. Please review all instructions regarding price
submission in the solicitation document. You may also
review an instructional video on submitting a quote for a
RFP here: https://youtu.be/4NujlhKbazE.

NIGP Code:

920-45
Software Maintenance and Support Services

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

YR - Year

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code

:

91829,91838,20853,20868

Item # 2:

(

920

-
45

)

Implementation Costs

NIGP Code:

920-45
Software Maintenance and Support Services

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

L SUM - Lump Sum

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code

:

91829,91838,20853,20868

Item # 3:

(

920

-
45

)

Training Costs

NIGP Code:

920-45
Software Maintenance and Support Services

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

1.0

L SUM - Lump Sum

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code

:

91829,91838,20853,20868

Item # 4:

(

920

-
45

)

Maintenance and Support (cost per year)

NIGP Code:

920-45
Software Maintenance and Support Services

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

5.0

YR - Year

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code

:

91829,91838,20853,20868

Item # 5:

(

920

-
45

)

Hourly Rate for Additional Services (1000 hours per year) *For evaluations purposes only. Actual hours may be lower*

NIGP Code:

920-45
Software Maintenance and Support Services

Qty

Unit Cost

UOM

Total Discount Amt.

Total Cost

5,000.0

HR - Hour

Manufacturer:

Brand:

Model:

Make:

Packaging:

Additional NIGP Code

:

91829,91838,20853,20868

1-5 of 7

1
2

ILLINOIS_ILL_AWS_PROD_BUYSPEED_1_bso

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SBE: Electronics Grants Management System Subsciription/Transition

Description

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