SB-I000846 Questions and Answers No. 3

Agency:	Shelby County
State:	Tennessee
Type of Government:	State & Local
NAICS Category:	541511 - Custom Computer Programming Services
Posted Date:	Feb 7, 2024
Due Date:	Feb 15, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Shelby County

Tennessee

Lee Harris, Mayor

Questions and Answers No. 3

ISSUED: February 7, 2024

SB-I000846

Jail Cameras and Cameras for Public Buildings

(Sheriff’s Office)

TO ALL PROSPECTIVE BIDDERS:

The following questions were submitted by potential bidders. Our answers

are listed below in red:

1. Will there be a timeline in place for which part of this work will take priority for

completion, ie What will be the main focus, such as first replacing the existing cameras?

First order will be replacing existing cameras at our three housing facilities, secondly

other replacements at our other buildings. Then lastly on to new installations.

2. Do you all have a estimated completion timeframe for the completion of the entire scope

of work?

Timeframe discussions will go on after bid is awarded, though we will look proceed as

quickly as possible.

3. Will mount types and quantities be provided by SCG for the cameras itemized?

A. Wall mount and pendant for the newly added 360-degree camera, AXIS P3727-PLE,

at Pistol Range will be needed. As for the two existing 360-degree upgrades, old camera

AXIS P3707-PE, at 201 Poplar, new cameras AXIS P3727-PLE, new pendants only

needed if the newer model’s footprint is different.

B. Discovery Playground, two cameras, and Dog Park, one camera, will require new wall

mounts and pendants. Current cameras AXIS Q6045-E-MkII and AXIS Q6044-E, new

camera AXIS P3727-PLE, three.

C. The eight 180-degree cameras on the exterior of 201 Poplar and one at our K-9

division are vertical cameras attached to weatherproof, single gang boxes and will be

swapped for horizontal cameras. If the existing weatherproof boxes cannot be re-used,

new ones must be installed. All new 180-degree cameras can be mounted directly to the

walls where they are being installed.

4. Will there be a daily check in / check out process for contractors?

Contractors will need to check in daily to get visitor ids and to arrange for that day’s

escort(s). Information will be provided after bid is awarded. We will make arrangements

with the jails for getting the contractor’s tools, a single gang box only, checked in once

and then stored daily inside the facility.

5. Will contractors be escorted throughout installation?

Contractors will definitely be escorted through the men’s jail, women’s jail and our

Juvenile Courts building. Also, any building that houses courts will also require escort.

The winning bidder’s workers can obtain vendor IDs that will make navigating non

courts’ buildings easier. Those require a background check form and then the

subsequent background to be done by

6. Will contractors be required to take any safety training prior to installation?

No safety training will be required.

7. Are there any sections of the project that will require contractors to install outside of

normal working hours?

Anywhere there are courts will require after normal court business hours to work.

8. Will all cameras be accessible from a ladder, or will a lift be required?

The three separate pole cameras at Shelby Farms, one of the new Pistol Range

cameras as well as the exterior ones at Jail East, two at the dock at 201 Poplar and the

one additional exterior at 201 Poplar will require a bucket truck or lift to safely reach.

9. Will a Bid Bond be required?

No Bid Bond required.

10. Does Shelby County have a company that maintains the Radio Tower to contact for

moving the wireless receiver?

The company that maintains the Radio Tower for the Sheriff’s Office is Integrated

Communications here in Memphis on Reese Road. They sub climbs out to a company

from Arkansas.

11. Given that the BriefCam platform provides dashboards that are often used by Traffic

Management and Planning, and those dashboards do not require additional licensing,

only that camera streams chosen as “sources” have a Review license (for on demand)

or Respond license (for real time data) – Do you see Traffic Management and Planning

taking advantage of this feature, and if yes, how many camera streams would they like

to see licensed for their data sources?

We would be looking to have all cameras capable. For baseline purposes lets go with a

1000 camera count.

12. Where Respond (real time) licenses allow for multiple rules with a single license,

including continuous processing for “Instant Review” (ie find the vehicle of interest,

person of interest with zero delay)…how many camera streams would you see licensing

with Respond (real time) licenses

For baseline purposes let’s go with a 1000 camera count.

13. Where Respond includes facial matching against a watch list, and is often used by

county courthouses across the country – do you see your agency using this feature, and

how many cameras would you like to license with Respond?

14. Given that BriefCam facial matching/ facial recognition does not tie to any cloud

database, nor is any information on a customer’s system shared or pushed out, is the

use of facial matching/ facial recognition a forbidden methodology under current local

legislation or county policy?

We will not be utilizing this feature.

15. Since BriefCam can be deployed with Facial Recognition disabled AND there is now a

version with Facial Recognition completely absent…if the answer to the above question

is “FR is not allowed” Would the county be interested in the version without FR? (Note:

pricing is the same, and changing to the version with FR at a later date would only incur

the labor costs and potentially additional computational resources)

Yes, the absent FR version.

16. Since Respond licenses can be moved to any camera that has a Review license, and

includes License Plate Recognition, do you foresee using BriefCam to augment your

other LPR systems? And if yes, how many Respond licenses might be needed for that?

We will not be using LPR.

17. As many cities and counties have wound up adding Review licenses over time to help

with forensic investigations, do you foresee making the investment with this project to

put Review licenses on all (or most cameras)? And if not, how many camera streams do

you see yourself licensing with Review (for forensic investigations and on-demand data

dashboards?)

For baseline purposes let’s go with a 1000 camera count.

18. I’m counting 17 AXIS P4705-PLVE Cameras for the Crime Victims Center in the

“Additions” Tab, Page 2.  However, on Page 3, it only reflects 11 cameras are to be

quoted. Can you confirm / elaborate on that discrepancy?

At current two multi-sensor 360 cameras are in location at the Crime Victims Center,

named as Crime Victims Center Parking 1-8, exacqVision sees them as 8 cameras.

When those two are replaced physically with two AXIS P4705-PLVE, exacqVision will

then see it as 11 total cameras, not 17 anymore. Camera count for the building will then

be a total of 11, two AXIS P3265-LVE, seven AXIS P3265-V and two AXIS P4705-

PLVE.

19. Please specify what the confirmed final counts are for each type of camera/mount being

replaced, and each type of camera/mount being added. *Clarifying confusion from

documents provided at site visit.

A. Wall mount and pendant for the newly added 360-degree camera, AXIS P3727-PLE,

at Pistol Range will be needed. As for the two existing 360-degree upgrades, old camera

AXIS P3707-PE, at 201 Poplar, new cameras AXIS P3727-PLE, new pendants only

needed if the newer model’s footprint is different.

B. Discovery Playground, two cameras, and Dog Park, one camera, will require new wall

mounts and pendants. Current cameras AXIS Q6045-E-MkII and AXIS Q6044-E, new

camera AXIS P3727-PLE, three.

C. The eight 180-degree cameras on the exterior of 201 Poplar and one at our K-9

division are vertical cameras attached to weatherproof, single gang boxes and will be

swapped for horizontal cameras. If the existing weatherproof boxes cannot be re-used,

new ones must be installed. All new 180-degree cameras can be mounted directly to the

walls where they are being installed.

20. Can you tell me the average square footage of wire & conduit that will be necessary per

camera for installation?

For purposes of the quote use 300 feet as your baseline.

21. Regarding the “additional cameras” that are proposed to be stocked, do we need to

quote the wire & conduit necessary to install these cameras as part of the proposal?

Yes, for 80 of them.

Sonja Worthy, Buyer

Signed Original on File

Purchasing Department

Shelby County Government

SB-I000846 Questions and Answers No. 3

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