SB-I000844 Purchase and Installation of High-Density Mobile Shelving Unit - Questions and Answers IV

Agency:	Shelby County
State:	Tennessee
Type of Government:	State & Local
NAICS Category:	337215 - Showcase, Partition, Shelving, and Locker Manufacturing
Posted Date:	Dec 13, 2023
Due Date:	Dec 19, 2023
Solicitation No:	SB-I000844
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Shelby County

Tennessee

Lee Harris., Mayor

Questions and Answers IV

Issued: December 12, 2023

SB-I000844

Purchase & Installation of High-Density Mobile Shelving Unit

Shelby County Emergency

Criminal Court Clerk

TO ALL PROSPECTIVE BIDDERS:

The following questions were submitted by a potential vendor. Our answer is listed

in red below:

General

1. Due to the timing and nature of this project, we respectfully request a due date

extension to allow sufficient time to properly respond. We have extended the

due date to December 19, 2023.

2. Please confirm deadline for submitting requests for clarification. December 19th,

2023.

3. Please confirm when the final addendum will be issued prior to bid date. N/A

4. Please specify the labor requirement (union, non-union, prevailing wage) for this

project. N/A

5. Please confirm bid bonds and/or payment and performance bonds are/are not

required. N/A

6. Are there any seismic or floor loading concerns, or seismic or structural

calculations required? N/A

7. Please confirm if there will be any issuing anchoring mobile system rails into the

slab (post-tension cable, conduit, etc.) a. If so, please confirm who is responsible

for floor scanning and marking of obstructions. N/A

8. Are there any overhead obstructions to be concerned with? In addition, please

clarify the sprinkler system used and required clearance. Do any specific local or

national codes need to be taken into consideration? No overhead obstructions.

Portable Sprinklers are being used. No specific codes need to be taken into

consideration.

Specifications and Existing Conditions

1. Please confirm you will be supplying a complete specification for the mobile

system. We will supply the minimum specifications. Refer to the

scope/specification section of the bid and all current addendums.

2. There is a significant difference between rail type and installation method. To aid

in the apples-to-apples comparison effort, please confirm whether recessed or

surface mount rail is required. a. If recessed, will there be a 2nd pour, or troughs

in the concrete. Surface Mount.

b. If surface, is a floor and ramp desired. YES

3. Please confirm the type of control to be used on the system (mechanical assist,

powered). Mechanical Assist

4. Please confirm what safety is required. Common/Center stops.

5. Please provide below descriptions per carriage, if carriages are different from

each other: Carriages are the same.

a. Please confirm the type of shelving unit to be used on the carriages (4-Post,

Cantilever). i. Please confirm if we are to provide open or closed uprights. 4-

Post, open.

b. Please provide dimensions of carriage/shelving.

Minimum requirement specifications for each shelving unit.

Install a minimum of 32 shelving units to fill the square footage of the

space.

Must be a minimum of 120” of fixed height with Deck Panels.

Back-to-Back – Double rows

42"W x 18"D SF Letter/Legal Slotted Shelves

42"W x 30"D Slotted Shelf/unslotted shelves

42"W x 15"D Unslotted Shelf/Slotted Shelf

15”D adjustable file dividers (3 per shelf)

c. Please provide type of shelves (standard, slotted, or heavy-duty shelves)

Slotted/heavy duty.

d. Please provide quantity of shelving levels. A minimum of 120” of

fixed/moveable height (10 lateral shelves) per unit

e. Please provide accessories wanted. Adjustable file dividers for each unit and

index cardholders.

f. Please provide media weight per storage type. 1 lb files/5 Ib boxes

Drawings:

1. Please provide layout of mobile shelving system. Vendors are required to

provide their own layout of the system they will be installing.

2. Please provide an elevation view of mobile shelving system Vendors are

required to provide their own layout of the system they will be installing.

3. Please provide a CAD file of layout Vendors are required to provide their own

layout of the system they will be installing.

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Logistics

1. Please confirm the material handling conditions for the job site:

a. Will there be a loading dock available for our use during the entire project? If

so, will it accept a 53’ Truck/trailer? There is a parking lot on-site that can

accept a 53’ Truck/Trailer-Answered in previous questions. Access does

not require a loading dock.

b. What is the preferred path of travel from the loading dock to installation areas?

Parking Lot next to site.

c. Is a forklift permission to use on the jobsite? We will not provide a forklift.

Vendors will provide their own if needed.

1. I wanted to quickly ask about your existing mobile system in place. Is it a

Spacesaver High Density Mobile System? The tag on the unit has

spacesaver.

2. Upon a service visit, Spacesaver’s local area contractor _____________ can

determine what might need to be replaced or reused in the existing system.

This could be a cost/time friendly alternate from the current RFQ. The

reason we are replacing the existing shelving is because they are outdated,

worn and inoperable. We do not want any reused parts on the replaced

units. We want a new High-Density Mobile Shelving System.

Sincerely,

Signed Original on File

Carla J. Hayes, Buyer

Purchasing Department

Shelby County Government

⚫ Page 3

SB-I000844 Purchase and Installation of High-Density Mobile Shelving Unit - Questions and Answers IV

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