Sayreville Snow Removal 2026-2028

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	Sayreville Housing for Seniors Corporation
Gillette Manor

650 Washington Road
Sayreville, NJ 08872
732-316-0177
732-721-0062 fax
		





REQUEST FOR PROPOSALS
for
SNOW AND ICE REMOVAL
at
GILLETTE MANOR
For the 2026-2028 snow seasons approximately
October 15, 2026 through April 15, 2028
with an option to renew for two additional seasons







Notice-Request for Proposals

The Sayreville Housing for Seniors Corporation (SHSC) is accepting proposals for the snow removal and salting of the grounds at Gillette Manor, 650 Washington Road, Sayreville, NJ for a two-year period commencing October 15, 2026 through April 15, 2028 with the option to renew for one additional two-year period.  Proposals will be received until 2:00 p.m. on October 6, 2026 prevailing time, at the SHSC, Gillette Manor, 650 Washington Rd., Sayreville, NJ 08872.

All requirements for the work and for submitting an offer are described in the written Request for Proposals. The Request for Proposals may be downloaded from  HYPERLINK "http://www.SayrevilleHA.org" www.SayrevilleHA.org.

The SHSC invites the participation of Minority-Owned Business Enterprises in this solicitation.

The SHSC reserves the right to reject any or all offers or to waive any informalities in this solicitation.






























Form of Contract
For Snow and Ice Removal at Gillette Manor


This CONTRACT AGREEMENT made this 15th day of October in the year 2026 between the Sayreville Housing for Seniors Corporation, located at 650 Washington Road, in the Borough of Sayreville, County of Middlesex and the State of New Jersey, hereinafter referred to as the Owner,
-AND-

(Name of Contractor)
(Address)

whose offices are located at _____________________________________, in the city of _________, County of ________ and the State of New Jersey, hereinafter referred to as the Contractor. 

The parties have agreed that the Contractor has been awarded the Contract Agreement for snow removal and salting at the Gillette Manor senior citizen complex for the period from October 15, 2026 to April 15, 2028 with the option to renew for one additional two-year period at the same prices.

The parties further agree that the Contractor does accept all of the terms and conditions set forth in the Scope of Work/Specifications and provided by the Owner.  The Owners Scope of Work/Specifications and the Contractors Proposal for Snow and Ice Removal Services are attached hereto and made a part of this Contract Agreement and are incorporated herein at length with the following exceptions, amendments and changes:

 The parties recognize that the services to be provided by the Contractor are to be performed under emergency situations concerning the falling of snow and/or ice (sleet).  The Owner shall have the right to terminate this Contract Agreement on twenty-four (24) hours notice if the services are not performed or not done in an acceptable manner so that the residents of Gillette Manor can be able to ingress and egress in a safe and timely manner as it applies to a safe environment.
The Contractor shall provide the Owner with a current Certificate or Certificates of Insurance as described in the Scope of Work upon execution of this contract.

IN WITNESS WHEREOF, the Owner and the Snow Removal Firm have executed this Agreement as of the date first written above.
								
(CONTRACTOR)						SAYREVILLE HOUSING FOR
								SENIORS CORPORATION

__________________________________			_____________________________
(Name, Title)							(Name, Title)
Request for Proposals

SNOW AND ICE REMOVAL AT GILLETTE MANOR

	The Sayreville Housing for Seniors Corporation is accepting proposals for the snow removal and salting of the grounds at Gillette Manor, 650 Washington Road, Sayreville, NJ for a one-season period commencing October 15, 2026 through April 15, 2028 with the option to renew for one additional two-year period.

The Contractor shall provide all labor, materials and equipment as necessary.

SCOPEOF WORK/SPECIFICATIONS

	The entrance driveway to the front entrance of the building will be kept open for emergency access.  When clearing the parking lot, the snow shall not be plowed against the cars causing them to be plowed in.  The snow will be plowed to an area where there is no parking.  The plowing of the lot will be coordinated with the Director/or the Maintenance Staff to have the cars removed, the area plowed; cars will be parked in the cleared area then the next area will be cleared in the same manner until the entire parking lot is free of snow.  At the direction of management, or in the absence of any management personnel, at the discretion of the Contractor, ice melt/and or sand (used only if salt is not available) will be spread in the lot and on the sidewalks in front of the building and the walkways to the street.  These walkways must also be kept clear of snow.  

The following terms and conditions are hereby made a part of the specifications and contract documents as if incorporated therein at length:
	
Proposals must be made on standard proposal forms in the manner designated in the contract documents and be addressed to the Sayreville Housing for Seniors Corporation.
The foregoing terms and conditions shall be in addition to and not in limitation of other terms or conditions called for in the specifications or contract documents.
The Sayreville Housing for Seniors Corporation reserves the right to waive any and all informalities that it may deem harmless to the interests of the Corporation and to reject any or all proposals as in its judgment may best serve the interest of the Corporation.
 1.   Execution of Contract

	The Contractor to whom the Contract has been awarded shall, within ten (10) days of the date of notification of award:

Execute and deliver to the Authority three (3) copies of the contract.
Furnish satisfactory evidence of the required insurance specified hereinafter.

The above shall be furnished, executed and delivered before the Contract will be 
Executed and dated by the Authority.
2.   Termination of Contract

	It is recognized by the parties hereto that the services to be provided under this Contract form a part of an essential service and that such services must be timely and thorough.  Accordingly, it is agreed that this Contract may be terminated by the Authority if, in the opinion of the Director, the Contractors performance is unsatisfactory.  Such termination shall be upon twenty-four (24) hours notice to the Contractor if the services are not performed or not done in an acceptable manner so that the residents of Gillette Manor can be able to ingress and egress in a safe and timely manner as it applies to a safe environment and the parties hereto shall be released from any and all liability, claims or causes of action arising out of the Contract, except for the payment to the Contractor for work performed up to and including the date of the termination, less any damage caused by the Contractor to property of the Corporation, prior to the date of termination.

	This contract will remain in effect until April 15, 2028 or, if approved to be renewed for one additional two-year period, until April 15, 2030.

3.    Responsibility of the Contractor

	The Contractor shall not sublet, subcontract or otherwise transfer in any way its obligation, or the performance of same, or any equipment included in this Contract without the prior written approval of the Authority.

4.    Definitions

	Whenever in the Contract the following terms or pronouns in place of them are used, their intent and meaning shall be interpreted as follows:

DIRECTOR   Executive Director of the Sayreville Housing Authority or his duly designated representative acting within the scope of the particular authority vested in him.

PROJECT   	The entire work to be performed under the Contract, including the furnishing and doing of all things necessary or proper therefore or incidental thereto.

FACILITY	Gillette Manor, 650 Washington Road, Sayreville, NJ 

5.    Work To Be Performed

Work to be performed