Sanitary Sewer Rehabilitation

BID DOCUMENTS
FY27
SANITARY SEWER REHABILITATION
March 31, 2026

CITY OF GENEVA 00100-2
FY27 SANITARY SEWER REHABILIATION ADVERTISEMENT
SECTION 00020
ADVERTISEMENT FOR BIDS
FY27 SANITARY SEWER REHABILITATION
CITY OF GENEVA
Sealed Bids submitted in duplicate in a sealed envelope with the words "FY27 Sanitary Sewer
Rehabilitation" clearly marked on it, will be received by the City of Geneva, Illinois until 10:00
A.M. Monday May 4, 2026 at the office of the City Administrator, 22 South First Street, Geneva,
IL, 60134 and will be publicly opened and read aloud at that time. The proposed project consists
of Sanitary Sewer Lining and all necessary traffic control.
Questions concerning the FY27 Sanitary Sewer Rehabilitation should be directed to Bob
VanGyseghem, Superintendent of Water & Wastewater, by email bvangyseghem@geneva.il.us,
no later than 3:00 p.m. CST on April 20, 2026. An addendum will be issued with responses to any
questions by April 27, 2026
The Contractor and sub-Contractors shall pay not less than the current prevailing wages at the time
of the signing of the contract as found by the Department of Labor or as determined by the Court
of Appeal, to all his/her employees performing work under the Contract. A signed certification
stating the above as well as the fact that the bidder is not barred from bidding as a result of a
violation of either Section 33E-3 or 33E-4 of Chapter 38, Illinois Revised Statues, 1987 (as
amended) must be submitted by the successful bidder as part of this contract.
A digital copy of Instructions for Bidders, Bid Form, Sewer Videos/Reports, and Specifications is
available of the City of Geneva website: https://www.geneva.il.us/
All Bids shall be submitted in accordance with the Instructions for Bidders and shall be
accompanied by a 10% Bid guarantee consisting of a bid bond, as provided for under terms of
said Instructions for Bidders and Specifications. Complete instructions for filing Bids are included
in the Instructions for Bidders.
The City reserves the right to reject any or all Bids and waive technicalities.
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FY27 SANITARY SEWER REHABILIATION INSTRUCTIONS FOR BIDDERS
SECTION 00100
INSTRUCTIONS FOR BIDDERS
FY27 SANITARY SEWER REHABILITATION
CITY OF GENEVA
Use the link below for videos and reports of the sewers to be lined.
https://thor.geneva.il.us/misc/FY27Lining/
Certain additional terms used in these Instructions for Bidders have the meanings indicated below
which are applicable to both the singular and plural thereof.
Bidder - one who submits a Bid directly to Owner as distinct from a sub-bidder, who
submits a bid to a Bidder.
Issuing Office - the office from which the Bidding Documents are to be issued and where
the bidding procedures are to be administered.
Successful Bidder - the lowest, responsible and responsive Bidder to whom Owner (on
the basis of Owner's evaluation as hereinafter provided) makes an award.
Article 1. Qualifications of Bidders
1.1 To demonstrate qualifications to perform the Work, each Bidder must be prepared to
submit within five days after Bid opening, upon Owner's request, detailed written evidence
such as financial data, previous experience, present commitments, and other such data as
may be called for. Each Bid must contain evidence of Bidder's qualification to do
business in the state where the Project is located or covenant to obtain such
qualification prior to award of the contract.
The investigation of a Bidder will seek to determine whether the organization is adequate
in size, has had previous experience and whether available equipment and financial
resources are adequate to assure Owner that the Work will be completed in accordance
with the terms of the Agreement. The amount of other work to which the Bidder is
committed may also be considered.
1.2 In evaluating Bids, Owner will consider the qualifications of only those Bidders whose
Bids are in compliance with the prescribed requirements.
1.3 Owner reserves the right to reject any Bid if the evidence submitted by, or the investigation
of, such Bidder fails to satisfy Owner that such Bidder is properly qualified to carry out the
obligations of the Contract Documents and to complete the Work contemplated therein.
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FY27 SANITARY SEWER REHABILIATION INSTRUCTIONS FOR BIDDERS
1.4 Owner may consider the qualifications and experience of Subcontractors and other persons
and organizations (including those who are to furnish the principal items of material or
equipment) proposed for those portions of the Work as to which the identity of
Subcontractors and other persons and organizations must be submitted as described herein.
Article 2. Copies of Contract Documents
2.1 Complete sets of Contract Documents shall be used in preparing Bids; neither Owner nor
Engineer assumes any responsibility for errors or misinterpretations resulting from the use
of incomplete sets of Contract Documents.
2.2 Each Bidder shall submit two (2) copies of the Bid Documents.
2.3 The Owner and Engineer, in making copies of Contact Documents available, do so only
for the purpose of obtaining Bids on the Work and do not confer a license or grant for any
other use.
Article 3. Examination of Contract Documents and Site
3.1 Before submitting a Bid, each Bidder must (a) examine the Contract Documents, including
Addenda, thoroughly, (b) visit the project sites to become familiar with local conditions
that may in any manner affect cost, progress or performance of the work, (c) become
familiar with Federal, State and local laws, ordinances, rules and regulations that may in
any manner affect cost, progress or performance of the Work, (d) study and carefully
correlate Bidder's observations with the requirements of the Contract Documents, and (e)
satisfy themselves of the accuracy of the estimated quantities in the Bid Schedule.
3.2 Before submitting a Bid, Bidders may, at their own expense, make such investigations and
tests as they may deem necessary to determine their Bid for performance of the Work in
accordance with the time, price and other terms and conditions of the Contract Documents.
3.3 On request, Owner will provide each Bidder access to the site to conduct such
investigations and tests as each Bidder deems necessary for the submission of a Bid.
3.4 The lands upon which the work is to be performed, rights-of-way for access thereto and
other lands designated for use by Contractor in performing the work are identified in the
Specifications, Special Provisions or on the Drawings.
3.5 The submission of a Bid will constitute an incontrovertible representation that the Bidder
has complied with every requirement of this Article 3 and that the Contract Documents are
sufficient in scope and detail to indicate and convey understanding of all terms and
conditions for performance of the Work.
Article 4. Interpretations
4.1 All questions about the meaning or intent of the Contract Documents shall be received in
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FY27 SANITARY SEWER REHABILIATION INSTRUCTIONS FOR BIDDERS
writing by Bob VanGyseghem, Superintendent of Water & Wastewater, City of Geneva,
1800 South Street, Geneva, IL 60134 (Fax: 630/208-1503), at least five (5) days before the
date set herein for the opening of bids. Questions received by the Superintendent of Water
& Wastewater less than five (5) business days prior to the date for opening of Bids will not
be answered.
4.2 Written clarifications or interpretations will be issued by Addenda not later than two days
before the bid opening date. Only questions answered by formal written Addenda will be
binding. Oral and other clarifications or interpretations will be without legal effect.
Addenda will be posted on City of Geneva website: https://www.geneva.il.us/.
4.3 Bidders are responsible for determining that they have received all Addenda issued.
Article 5. Bid Security
5.1 Each Bidder shall deposit with his Bid a Bid guarantee consisting of a bid bond executed
by the Bidder in an amount not less than 10% of the total amount of the Bid submitted.
Surety companies executing BONDS must appear on the Treasury Department's most
current list (Circular 570 as amended) and be authorized to transact business in the State
where the PROJECT is located. The bid security shall act as a guarantee that in case the
Bidder's proposal is accepted, the Bidder shall within ten (10) days after the date of such
acceptance and notification thereof, deliver to the Owner a contract signed and executed
by the Contractor and a responsible bonding company acceptable to and written upon forms
prepared or approved by the Owner.
Article 6. Bid Form
6.1 Each Bid shall be submitted on the Bid Form on the pages included in the Contract
Documents. The Bid Form shall be removed and submitted separately. All blank spaces
for Bid prices must be filled in with the unit price of the item or the lump sum for which
the Bid is made.
6.2 Bid Forms shall be completed in ink or by typewriter. The Bid price of each item on the
form shall be stated in figures.
6.3 Bids by corporations shall be executed in the corporate name by the president or a vice-
president (or other corporate officer accompanied by evidence of authority to sign) and the
corporate seal shall be affixed and attested by the secretary or an assistant secretary. The
corporate address and state of incorporation shall be shown below the signature.
6.4 Bids by partnership shall be executed in the partnership name and signed by a partner,
whose title shall appear under the signature. The official address of the partnership shall
be shown below the signature.
6.5 All names shall be typed or printed below the signature.
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FY27 SANITARY SEWER REHABILIATION INSTRUCTIONS FOR BIDDERS
6.6 The Bid shall contain an acknowledgment of receipt of all Addenda (the numbers of which
shall be filled in on the Bid Form).
6.7 The address to which communications regarding the Bid are to be directed shall be shown.
6.8 A Bid which includes for any item a Bid Price that is abnormally low or high may be
rejected as unbalanced.
6.9 A conditional or qualified Bid will not be accepted.
Article 7. Receipt of Bids
7.1 Sealed Bids will be received by the City of Geneva, Illinois, on the 27th day of April, 2026,
up to the hour of 10:00 o'clock A.M., Prevailing Time, and then at said office PUBLICLY
OPENED AND READ ALOUD.
7.2 Each Bid must be submitted in a sealed envelope addressed to Ms. Alex Voigt, City
Administrator, City of Geneva. Each sealed envelope containing a Bid must be plainly
marked on the outside as "FY27 SANITARY SEWER REHABILITATION", and the
envelope should bear on the outside the name of the Bidder and their address. If forwarded
by mail, the sealed envelope containing the Bid must be enclosed in another envelope,
addressed to the City Administrator at 22 South First Street, Geneva, Illinois 60134.
7.3 Owner may consider informal any Bid not prepared and submitted in accordance with the
provisions hereof.
7.4 Bidders are cautioned that it is the responsibility of each individual bidder to assure that
their bid is in the possession of the responsible official, or the designated alternate, prior to
the stated time and at the place of the Bid Opening. Owner is not responsible for bids
delayed by mail and/or delivery services, of any nature.
Article 8. Modification and Withdrawal of Bids
8.1 Bids may be modified only by an appropriate document duly executed (in the manner that
a Bid must be executed) and delivered to the place where Bids are to be submitted at any
time prior to the opening of Bids.
8.2 Bids may be withdrawn prior to the scheduled time (or authorized postponement thereof)
for the opening of Bids.
8.3 Any Bid received after the time and date specified shall not be considered. No Bid may be
withdrawn for a period of 90 days after the actual date of the opening of the Bids. Should
there be reasons why the contract cannot be awarded within the specified period, the time
may be extended by mutual agreement between the Owner and the Bidder.
8.4 If the Bidder modifies, limits, restricts or subjects his Bid to conditions that would change
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FY27 SANITARY SEWER REHABILIATION INSTRUCTIONS FOR BIDDERS
the requirements of the Plans and Specifications, this would be considered a conditional or
qualified bid and the Bid will not be accepted.
Article 9. Performance, Payment and Other Bonds
9.1 A Performance Bond and a Payment Bond, each in the amount of 100 percent of the
Contract Price, with a corporate surety approved by the Owner will be required for the
faithful performance of the contract.
9.2 All Bonds required as Contract Security shall be furnished with the executed Agreement.
9.3 Attorneys-in-fact who sign Payment Bonds and Performance Bonds must file with each
Bond a certified and effective dated copy of their power of attorney.
Article 10. Award of Contract
10.1 The Contract will be awarded to the lowest responsive, responsible and eligible Bidder
(Successful Bidder) for the project determined by the Owner to be in the Owner's best
interest.
Responsive Bidders will provide bids for the unit or lump sum price for each item set forth
on the Bid Form, and for each alternate project feature addition. Responsive Bidders may
also provide bids for each alternate equipment manufacturer listed as described in the Bid
Form and selected by the Bidder.
The term "lowest responsive, responsible and eligible Bidder" as used herein shall mean
the Bidder whose Bid is the lowest of those Bidders possessing the skill, ability and
integrity necessary to the faithful performance of the Work, and submits a Bid meeting all
requirements.
10.2 The Contract will be awarded on the basis of material and equipment described in the
Contract Documents without consideration of possible substitute or "or equal" items.
Whenever it is indicated in the Contract Documents that a substitute or "or equal" item of
material or equipment may be furnished or used by the Bidder, if acceptable to the
Engineer, application for such acceptance will not be considered by the Engineer until after
the "effective date of the Agreement."
10.3 Owner reserves the right to reject any and all Bids, to waive any and all informalities if it
is in Owner's best interest to do so, and the right to disregard all nonconforming,
nonresponsive or conditional Bids.
10.4 Owner also reserves the right to reject the Bid of any Bidder that Owner considers to be
unqualified relative to Article 1 above.
10.5 If the Contract is to be awarded, Owner will give the Successful Bidder a Notice of Award
within 5 days, after the actual date of the opening of the Bids.
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FY27 SANITARY SEWER REHABILIATION INSTRUCTIONS FOR BIDDERS
10.6 The party to whom the contract is awarded will be required to execute the Agreement and
obtain the Performance Bond, Payment Bond, and required insurance within ten (10)
calendar days from the date of when the Notice of Award is delivered to the Bidder. The
Notice of Award shall be accompanied by the necessary Agreement and Bond forms.
Article 11. Execution of Agreement
11.1 When Owner gives a Notice of Award to the Successful Bidder, it will be accompanied by
at least five unsigned copies of the Agreement and all other applicable Contract
Documents. Within 5 days, excluding Saturdays, Sundays and legal holidays, after the
date of receipt of such notification Contractor shall execute and return all copies of the
Agreement and all other applicable Contract Documents to Owner.
11.2 The Owner within ten (10) days after receipt of acceptable Performance Bond, Payment
Bond, required insurance, and Agreement signed by the party to whom the Agreement was
awarded shall sign the Agreement and return to such party an executed duplicate of the
Agreement. Should the Owner not execute the Agreement within such period, the Bidder
may send Written Notice to withdraw their signed Agreement. Such notice of withdrawal
shall be effective upon receipt of the notice by the Owner.
11.3 The Notice to Proceed shall be issued within ten (10) days of the execution of the
Agreement by the Owner. Should there be reasons why the Notice to Proceed cannot be
issued within such period, the time may be extended by mutual agreement between the
Owner and Contractor. If the Notice to Proceed has not been issued within the ten (10)
day period or within the period mutually agreed upon, the Contractor may terminate the
Agreement without further liability on the part of either party.
11.4 In case of failure of the Bidder to execute and provide all agreements, bonds and insurance
as required by the Contract Documents, the Owner may at their option consider the Bidder
in default, and the amount of the security submitted with the Bid shall be forfeited as
liquidated damages. However, nothing shall be construed herein to prevent the Owner
from electing to claim and prove damages in excess of the bid security.
11.5 Because time is of the essence regarding the work under this contract, the Contractor shall
initiate work within 10 days of the receipt of the Notice to Proceed by the Contractor.
Article 12. Safety and Health Regulations
12.1 This project is subject to the Safety and Health Regulations (CFR 29, Part 1926 and all
subsequent amendments) as promulgated by the U.S. Department of Labor on June 24,
1974 and CFR 29, Part 1910, General Industry Safety and Health Regulations Identified as
Applicable to Construction.
12.2 The Successful Bidder shall comply with the Department of Labor Safety and Health
Regulations for Construction promulgated under the Occupational Safety and Health Act
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FY27 SANITARY SEWER REHABILIATION INSTRUCTIONS FOR BIDDERS
of 1970 (PL-91-596) and under Section 107 of the Contract Work Hours and Safety
Standards Act (PL-91-54).
12.3 The Successful Bidder shall have a competent person or persons, as required under the
Occupational Safety and Health Act on the Site to inspect the work and to supervise the
conformance of the Work with the regulations of the Act.
Article 13. Prevailing Wages for Kane County
13.1 The prevailing wage rates from Kane County, Illinois shall apply.
Article 14. Nondiscrimination in Employment
14.1 Contracts for work under this Project will obligate the Contractor and Subcontractors not
to discriminate in employment practices.
14.2 The Contractor assures the Owner that they are an "Equal Opportunity Employer" as
defined by Federal and State laws and regulations and agrees to comply with the Illinois
Employment Practice Commission Equal Opportunity Clause as required by Article II of
the Illinois FEPC Rules and Regulations, which is considered to be part of any contract or
purchase agreement.
14.3 The Contractor certifies that the firm has a written sexual harassment policy defining sexual
harassment as required in Section 2-105 of the IL. Human Rights Act 775 ILCA 5/1-105
et.seq.
Article 15. State Sales Tax
15.1 Sales tax will not have to be paid on equipment and material purchased for this project.
Article 16. Liquidated Damages
16.1 Provisions for Liquidated Damages are set forth in the Agreement
Article 17. General
17.1 The Contract Documents contain the provisions required for the construction of the Project.
Information obtained from an officer, agent, employee of the Owner, or any other person
shall not affect the risks or obligations assumed by the Contractor, or relieve them from
fulfilling any of the conditions of the Contract.
17.2 The low Bidder shall submit the names of the major subcontractors (contracts in excess of
$5,000). Failure to comply with this requirement may make the Bidder non-responsive as
determined by the Owner. The Owner shall receive the list of the subcontractors by 2:00
P.M., CDT, on the day after Bids are received by the Owner.
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