Salt for Snow and Ice Control

TOWN OF GREENWICH NO.: 7952
PURCHASING DEPARTMENT
101 Field Point Road ISSUE DATE:03/24/2026
Greenwich, CT 06830
203 622-7881 DEADLINE DATE:04/14/2026
DEADLINE TIME: 11:00 AM
X REQUEST FOR BID
REQUEST FOR PROPOSAL
PREBID CONFERENCE:
TIME AND DATE:
LOCATION:
RFB/RFP TITLE: SALT FOR SNOW AND ICE CONTROL
LOCATION: GREENWICH, CT
PREQUALIFICATION
X STANDARDS/SPECIFICATIONS
INSURANCE REQUIRED
PLEASE NOTE:
1. Sealed Bids/Proposals are due at the Town of Greenwich Purchasing Department on date noted.
NO bids/proposals will be accepted after the date and time specified above. Bidder is responsible for
actual delivery of the bid/proposal sent by mail or commercial express service to the PURCHASING
DEPARTMENT before the deadline time. Bids/proposals received after the deadline time will not be
considered. PLEASE CLEARLY INDICATE BID/PROPOSAL NUMBER ON LOWER LEFT-HAND
CORNER OF ENVELOPE.
2. BIDS/PROPOSALS ARE NOT ACCEPTED BY FAX OR E-MAIL.
3. COMPANY NAME AND ADDRESS MUST CONFORM ON ALL DOCUMENTS INCLUDING
INSURANCE DOCUMENTS. A POST OFFICE BOX ADDRESS IS NOT ACCEPTABLE.
4. Bid/Proposal number must appear on all bids and related correspondence.
5. The Town of Greenwich is exempt from Federal and State Taxes.
6. The Town will consider an alternate bid only if Bidders have been permitted to provide an alternate
bid. An alternate bid must be clearly identified as such in order to be considered by the Town.
7. Stated prices are to be FOB destination inside delivery, unless otherwise specified herein.
8. Terms and Conditions indicated on reverse.
__________________________________________
Daniel Centofanti, Procurement Specialist
An Affirmative Action/Equal Opportunity Employer, M/F/H

Terms and Conditions
Bidders shall familiarize themselves with all provisions of the specifications and shall not at any time after submitting bid,
dispute any of the specifications or assert that there was any misunderstanding in regard to the furnishing and delivering of
the items called for in the proposal.
The Town of Greenwich reserves the right to issue addenda as needed on bids/proposals.
The Town of Greenwich reserves the right to reject any and all bids not deemed to be in the best interest of the Town of
Greenwich, or to accept that bid which appears to be in the best interest of the Town of Greenwich. The Town of Greenwich
reserves the right to waive any informalities in or reject any or all bids, or any part of any bid.
References to a particular trade name or manufacturer's catalog or model number are made for descriptive purposes to guide the
Bidder in interpreting the requirements of the Town of Greenwich. They should not be construed as, nor are they intended to
exclude proposals on other types of materials, equipment and supplies. However, the Bidder, if awarded a contract will be
required to furnish the particular item referred to in the specification or description unless a departure or substitution is
clearly noted and described in the proposal.
Respondents shall provide one proposal and Bidders one bid price for each specified required line item with no more than one
total lump sum bid, unless allowed to do otherwise by the solicitation. Respondents shall provide no more than one bid reply
unless allowed by the solicitation. Bidders shall not include in their prices any Federal or State taxes from which the Town of
Greenwich is exempt.
The successful Bidder/s shall indemnify the Town of Greenwich against all losses, claims, actions and judgments brought or
recovered against the contractor or the Town of Greenwich. Any respondent that takes exception to the insurance requirements set
forth by the Town of Greenwich Risk Manager shall be deemed unresponsive.
No proposal shall be received from, or contract awarded to, any person, firm or corporation who is in default or in debt to the
Town of Greenwich for non-performance of any contract, or who is a defaulter as surety or otherwise from any obligation to the
Town of Greenwich.
Bids must be signed in ink by the vendor. No bids shall be made in pencil. Any bids showing any erasures or alterations must be
initialed by the Bidder in ink. Failure to sign and give all information requested in the proposal may result in the bid being
rejected.
Quantities as listed on the bid sheets are estimated for bidding purposes only. Award of contract shall be for the quantities
actually ordered as needed during the contract period. However, the Town of Greenwich reserves the right to increase or
decrease the quantities by 10%.
Unit prices quoted shall be net exclusive of all taxes, and must include all transportation, delivery and unloading costs; fully
prepaid F.O.B. destination in place inside delivery. Debris, if any, removed.
The Town of Greenwich reserves the right to make awards on an item by item, total or lump sum basis. Where an award is made on
an item by item basis, the unit price prevails. The Town reserves the right to make award in best interest of its own
operation. All awards are contingent upon certification by the Town Comptroller that funds are available in appropriate
accounts.
It is understood that prices shall hold firm and prevail for the actual quantities required or ordered as needed during the life
of the contract whether more or less than estimated quantities. Unit prices shall not be subject to any increase during the
life of the contract.
All deliveries are to be made within the time period specified in the bid proposal upon receipt of written purchase order or
authorized verbal requests except as may be otherwise arranged by Supplier and Purchaser. Receipt of contract is not authority
to ship. Emergency deliveries are to be made within twenty-four (24) hours from receipt of a telephone request from the Town of
Greenwich. All deliveries are to be made on business weekdays between the hours of 9:00 A.M. and 4:00 P.M. except as may be
otherwise arranged by the Supplier and Purchaser.
In the event deliveries are not made as specified to a Town delivery point, the Town of Greenwich shall reserve the right to
purchase any such bid item on the open market and to charge any increase in price paid over the current contract price to the
account of the vendor.
All bids will be awarded or rejected within sixty (60) days of bid opening date or for the stated period of validity, if
different. Therefore, Bidder agrees that prices will remain firm for acceptance for that period.
Terms of payment to the Contractor shall be net/30 days after receipt of invoice and acceptance and approval of the services by
the Town of Greenwich.
The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex or
national origin. The contractor, however, will take affirmative action to insure that minority group members are employed and
are not discriminated against during employment. Such actions shall include, but not be limited to the following: employment,
upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of
compensation; and selection of training, including apprenticeship.
The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that
all qualified applicants will receive consideration for employment without regard to race, religion, color, sex or national
origin. The contractor will send to each labor union or representative of workers with which he has a collective bargaining
agreement or other contract of understanding, a notice advising the labor union or worker's representative of the contractors'
commitments under this specification and under rules, regulations and orders promulgated by the State.
"Affirmative Action" means procedures which establish hiring and employment goals, timetables, and practices to be implemented,
with good faith efforts, for minority group members.
"Minority Group Members" as identified in EEO-4 reports shall mean Black, Hispanic, Asian or Pacific Islanders, American Indian,
and Alaskan Natives.
The contractor or subcontractor offers and agrees to assign to the public purchasing body all right, title and interest in and
to all causes of action it may have under Section 4 of the Clayton Act, 15 U.S.C. Section 15, or under Chapter 624 of the
General Statutes of Connecticut, arising out of the purchase of services, property or intangibles of any kind pursuant to a
public purchase contract or subcontract. This assignment shall be made and become effective at the time the public purchasing
body awards or accepts such contract, without further acknowledgment by the parties.

TOWN OF GREENWICH, CT
REQUEST FOR BID #7952 DEADLINE: 04/14/2026 AT 11:00 AM
SALT FOR SNOW AND ICE CONTROL
BACKGROUND
The Town of Greenwich Purchasing Department, on behalf of the Highway Division of the
Department of Publics Works, is seeking bids for approximately 7,000 tons of salt to be used for
snow and ice control throughout Greenwich, CT.
GENERAL INFORMATION
The intent of this Request For Bid (RFB) is to establish firm pricing lasting a minimum of one (1)
year with one or more Vendors, who will upon request, provide the Town with the products and
supplies described in the Specifications of this RFB.
The Commodity Award will have an initial term of one (1) year, from July 1, 2026, through June
30, 2027. In addition, there will be four (4) optional years that may be engaged through the mutual
consent of both parties on an annual basis.
Shipping terms are FOB Destination, Freight Prepaid and Allowed.
Bidders shall have, as determined by the Town, an ample supply of road salt, equipment, trucks,
and staff to adequately service and supply the Town of Greenwich.
Bidders shall have experience with supplying customers similar in size to the Town of Greenwich.
Bidders shall provide references on the Reply Sheets.
Bidders shall have been in business for, at a minimum, the past two (2) years to the
present.
Bidders shall hold their pricing fixed for all orders placed through June 30, 2027. Bidders
who, in the past or in the future, fail to hold pricing firm fixed for the duration of the term or fail
or have failed to deliver needed product or have failed to honor any of the terms or conditions of
the Commodity Award for this product may be declared irresponsible Bidders and may be
disqualified from bidding on this product.
SPECIFICATIONS
1. Scope: This specification covers Sodium Chloride to be used for ice control on
highways and bridges.
2. Chemical Composition: The Sodium Chloride shall conform to the following
chemical composition:
Sodium Chloride (NaCl) - minimum percent, 96.5. Rock salt having 95 to 96.5 percent
Sodium Chloride will be accepted with an adjustment equal to 96.5 percent less the
actual percent Sodium Chloride content of the rock salt being received, and figured on
delivered cost. Rock salt having less than 95.0 percent Sodium Chloride may be accepted
at the discretion of the Town with adjustment computed as specified for Sodium Chloride
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contents between 95.0 to 96.5 percent. Sodium Chloride (Rock Salt) or Liquid brine or
chemical agents, shall be free from contaminations, defects and waste products and is
suitable for the purpose intended. Sea salt is not acceptable.
3. Grading: The Sodium Chloride shall be in the form of rock salt and shall conform to
the following requirements:
Passing 12 Sieve 100%
" 3/8" " 95-100%
" #4 " 20-90%
" #8 " 10-60%
" #30 " 0-16%
4. Moisture: Moisture content of the Sodium Chloride shall not exceed two (2.0) percent.
Sodium Chloride with moisture content up to 3.0 percent will be accepted with a
reduction from the bid price computed on the moisture content. Sodium Chloride with
moisture greater than 3.0 percent may be accepted at the discretion of the Town with an
adjustment computed as specified for moisture content between 2.0 to 3.0 percent.
5. Anti-caking Agent: Sodium Chloride furnished under this Award shall be free flowing
and granular. Prior to delivery, all bulk Sodium Chloride shall be treated with sodium
ferrocyanide or equal to prevent caking while in storage. The visible conditioner shall be
introduced uniformly throughout the Sodium Chloride at a maximum rate of 50 parts per
Million or 0.005 percent.
6. Delivery: Deliveries shall be made on a 24-hour-a-day basis, 7-days-a-week (including
holidays) as requested by the Town. The Vendor shall ensure that deliveries of at least
500 tons per day can be facilitated. Regular deliveries shall be made within 72 hours after
order placement. During periods of repeated storm activity, or when supply is considered
critical by the Town, deliveries shall be made within 12 hours after order placement.
Deliveries shall be coordinated with the Town's Representative to ensure that
appropriate arrangements are made for the receipt of the material.
Deliveries during regular hours are defined as deliveries of road salt made Monday through
Friday, from 7:30 AM to 4:30 PM. After hours deliveries are defined as deliveries of
road salt made Monday through Friday, from 4:31 PM to 7:29 AM, Saturdays, Sundays
and holidays including Thanksgiving Day, Christmas Day and New Year's Day.
The Vendor shall designate an employee responsible for accepting emergency telephone
orders on a 24-hour basis. Such employee shall authorize and schedule deliveries as
requested by the Town's Representative.
Due to weight limits on local roads, the following truck route must be used for deliveries
to the Greenwich Holly Hill facility when traveling from an eastern direction:
Commercial trucks from the East of Greenwich delivering salt or sand are instructed to
use exit 3 off I-95, turn right onto Arch Street, proceed two (2) lights and turn left onto
Soundview Drive, at the end of Soundview Drive, turn right onto Field Point Road to West
Putnam Avenue (US #1). Proceed left onto West Putnam Avenue (US #1) to Holly Hill
Lane into the Town Transfer Station to the designated salt/sand facility.
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Due to weight limits on local roads, the following truck route must be used for deliveries
to the Greenwich Holly Hill facility when traveling from a western direction:
Commercial trucks delivering from the West may choose to use streets in New York State.
They are to enter the State of Connecticut on US Route #1 at the Port Chester border, drive
West Putnam Avenue (US Route #1) to Holly Hill Lane to the Town Transfer Station to the
designated salt/sand facility.
7. Payment: Payment will be made at the awarded unit price bid per ton of mixture received
and accepted. Certified weight slips from the supplier must accompany each truckload.
Invoices shall be sent to: Highway Division, DPW
101 Field Point Road
Greenwich, CT 06830.
8. Acceptance: Delivered material deemed unsuitable by the Town's Representative shall
be removed by the Vendor without cost to the Town or if not promptly removed, the
Town may have the material removed at the Vendor's expense. The Vendor's trucks
shall be clean, dry, and free of foreign material. The opinion of the Town's
Representative shall be binding upon the Vendor.
9. Quantities: Actual quantities ordered may vary from the estimated amount of 7,000
tons. The Town, at its discretion, may elect to order from more than one supplier to meet
the Town's needs. The Town shall not be obligated to purchase any of the estimated
quantities.
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ESTIMATED QUANTITIES OF SALT FROM DATE OF AWARD TO JUNE 30, 2027
ESTIMATED
MUNICIPALITY DELIVERY LOCATIONS ANNUAL
QUANTITIES
1. Holly Hill Transfer Station 2,000 tons
Greenwich, CT
2. Indian Field Shed, Indian Field Road 5,000 tons
TOTAL: 7,000 tons
BIDDER REPLY
Bidders are to respond to this Request For Bid (RFB) by completing the attached Reply Sheets.
Bidders shall indicate their pricing and all other required information on the Reply Sheets. The
pricing on the Reply Sheets shall be complete and shall include the costs of all shipping, delivery,
insurance, certificates, permits, and/or other prices pertaining to this Commodity.
ISSUANCE OF ADDENDA
The Town of Greenwich reserves the right to amend this solicitation by addenda. Addenda will
be posted to the Town's website (www.greenwichct.gov/bids) up to 48 hours in advance of the
deadline. It is the responsibility of the Bidder to check the Town's website for addenda, the
Town will not provide notification. If in the Town's opinion revisions are of such a magnitude,
the deadline for this solicitation may be extended in an addendum. In addition, addenda can change
Specifications, Reply Sheets, and times/dates for Pre-Bid Conferences, as well as deadlines for
questions and submissions.
DELIVERY OF BIDS
Bids shall be delivered via USPS or commercial delivery service (UPS, FedEx etc.) to the Town
of Greenwich Purchasing Department, First Floor, Town Hall, 101 Field Point Road, Greenwich,
CT 06830 by:
11:00 AM on Tuesday, April 14th, 2026
The Purchasing Department is accepting hand-delivered bids. Bids received after the deadline
date and time will not be accepted and will be returned unopened to the Bidder. The Reply Sheets
must be completed and returned with the bid in a sealed envelope. Please clearly indicate
RFB #7952 on the lower left-hand corner of the envelope.
PACKAGING
Each bid must be sealed to provide confidentiality of the information prior to the submission date
and time. Please note the RFB # on the outside of the package. The Town will not be responsible for
premature opening of bids that are not properly labeled.
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PRICE GUARANTEE / DURATION OF BID
Bids will remain in effect for a minimum of ninety (90) days from the deadline for submission of the
bid.
BID COSTS
The Bidder shall be responsible for all costs incurred in the development and submission of their
bid. The Town assumes no contractual obligation as a result of the issuance of this RFB, the
preparation or submission of a bid by a Bidder, or the evaluation of an accepted bid.
TAXES
The Town of Greenwich is exempt from the payment of taxes imposed by the Federal Government
and/or State of Connecticut, and such taxes shall not be included in the bid prices.
PAYMENTS
The Town of Greenwich shall make payment net thirty (30) days of receipt of invoice, submittal
of documentation, and acceptance of the products and/or services.
RESERVATION OF RIGHTS
The Town of Greenwich reserves the right to reject any and all bids not deemed to be in the best
interest of the Town, or to accept that bid which appears to be in the best interest of the Town. The
Town reserves the right to waive any and all informalities, or to reject any or all bids or any part of
any bid.
CANCELLATION OF AWARD/CONTRACT
If the Vendor fails to perform or observe any material term or condition of the bid/proposal or
Award/Contract and such failure continues for thirty (30) days after the Vendor's receipt of written
notice, the Town of Greenwich may cancel the Award/Contract without liability for cancellation
or termination charges.
MODIFICATION OR WITHDRAWAL OF BID PRIOR TO DEADLINE
A Bidder wishing to withdraw a bid prior to the deadline may do so by preparing a formal written
request on company letterhead. The person who signs the letter must be the same person who
signed the Reply Sheets. The Town will verify that the signature on the letter matches the signature
on the Reply Sheets.
The Town will also verify the request to withdraw the bid by calling the Bidder at the telephone
number provided on the Reply Sheets.
After the Town is satisfied that a request to withdraw a bid before the established deadline is valid,
the bid will be returned to the Bidder. The Bidder may then withdraw completely from the bidding
process or may modify the bid and resubmit before the deadline.
MODIFICATION OR WITHDRAWAL OF BID AFTER DEADLINE
If a bid security is required and a Bidder does not honor their bid for the specified time, the bid
check shall become the property of the Town; or, if a Bid Bond was furnished, the Bid Bond shall
become payable to the Town.
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After the deadline, the submitted bids become the property of the Town and are valid offers to be
honored by the Bidder for sixty (60) days or longer, as specified in the Request for Bid.
Bidders who do not honor their bids for the sixty (60) day (or as specified) period, shall be
disqualified.
PERMITS
If applicable, the Contractor shall ascertain any permits required to perform the service as
described in the Specifications and Scope of Work. All required permits shall be obtained and
paid for by the Contractor.
FEDERAL, STATE, AND LOCAL LAWS
The Bidder shall acknowledge and agree that if awarded the RFB, Bidder shall be solely
responsible for strict compliance with all Federal, State, and Local statutes, laws, codes, rules,
regulations, and ordinances, and to obtain and maintain all necessary licenses and permits relating
to this procurement.
APPLICABLE LAW
The laws of the State of Connecticut shall govern this Award/Contract and any and all litigation
related to this Award/Contract. In the event of litigation related to this Award/Contract, the
exclusive forum shall be the State of Connecticut and the exclusive venue for such litigation shall
be the Judicial District for Stamford/Norwalk at Stamford.
CONFIDENTIALITY/DISCLOSURE
"Contractor" refers to all Bidders/Respondents submitting a bid/proposal.
The Town will afford due regard to the Contractor's request for the protection of proprietary or
confidential information received. However, all materials associated with the Bid/Proposal and the
Contract are subject to the terms of the Connecticut Freedom of Information Act ("FOIA") and all
corresponding rules, regulations and interpretations. In making such a request, the Contractor may
not state generally that the materials are proprietary or confidential in nature and therefore not
subject to release to third parties. The specific sentences, paragraphs, pages or sections that the
Contractor believes are exempt from disclosure under FOIA must be specifically identified as
such. An explanation and rationale to justify each exemption consistent with FOIA must
accompany the request. The rationale and explanation must be stated in terms of the prospective
harm to the competitive position of the Contractor that would result if the identified material were
to be released and the reasons why the materials are legally exempt from release pursuant to FOIA.
If the Contractor indicates that certain documentation is submitted in confidence, by specifically
and clearly marking said documentation as CONFIDENTIAL, the Town will endeavor to keep
said information confidential to the extent permitted by law. The Town, however, shall have no
obligation to initiate, prosecute or defend any information that is sought pursuant to a FOIA
request. The Contractor shall have the burden of establishing the availability of any FOIA
exemption in any proceeding where it is an issue. In no event shall the Town, or any representative
of the Town, be liable for the disclosure of any documents or information in its possession which
the Town believes are required to be disclosed pursuant to FOIA or other requirements as
mandated by policy/law.
Additionally, as per Section 1-210(b) of FOIA - Nothing in the Freedom of Information Act shall
be construed to require the disclosure of:
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(24) Responses to any request for proposals or bid solicitation issued by a public agency, responses
by a public agency to any request for proposals or bid solicitation issued by a private entity, or any
record or file made by a public agency in connection with the contract award process, until such
contract is executed or negotiations for the award of such contract have ended, whichever occurs
earlier, provided the chief executive officer of such public agency certifies that the public interest
in the disclosure of such responses, record or file is outweighed by the public interest in the
confidentiality of such responses, record or file.
ISSUING AUTHORITY
Mr. Daniel Centofanti, Procurement Specialist, is responsible for the conduct of this procurement.
Any inquiries or requests regarding this procurement must be submitted in writing to Mr.
Centofanti at the address below by 11:00 AM on Tuesday, March 31st, 2026:
Town of Greenwich
Purchasing Department
101 Field Point Road
Daniel.Centofanti@GreenwichCT.Gov
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TOWN OF GREENWICH, CT
REQUEST FOR BID #7952 DEADLINE: 04/14/2026 AT 11:00 AM
SALT FOR SNOW AND ICE CONTROL
REPLY SHEET (Page 1 of 6)
The Bidder shall be thoroughly familiar with the Specifications of this RFB, including the various
delivery sites and the Town's unique requirements, and shall understand that by submitting a bid
all rights to plead any misunderstanding regarding the same are waived. The Bidder agrees to
furnish and provide all the necessary product, material, machinery, implements, tools, labor, and
services that are necessary to successfully provide the delivery of salt as specified in this RFB.
All pricing shall be firm/fixed for all orders placed through June 30, 2027.
Product samples (1 lb.) may be requested after submittal and analysis of the bids. If samples are
requested, the samples must be labeled with the Bidder's name and the RFB number. Failure
to submit requested product samples will result in disqualification of the bid.
FAILURE TO COMPLETE AND SUBMIT THE REPLY SHEETS BEFORE THE
DEADLINE WILL RESULT IN DISQUALIFICATION OF THE BID.
Specification Offered
Percent NaCl: _____________
Percent Moisture:
Anti-caking Agent:
BIDDER'S COMPANY NAME:
AUTHORIZED SIGNATURE: