Salem Parkway Streetlight Procurement and Replacement

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	541611 - Administrative Management and General Management Consulting Services
Posted Date:	Mar 25, 2026
Due Date:	Apr 10, 2026
Solicitation No:	281-LOI26196
Original Source:	Please Login to View Page
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Bid Documents:	Please Login to View Page

Solicitation Number:	281-LOI26196
Project Title:	Salem Parkway Streetlight Procurement and Replacement
Description:	THE CITY OF WINSTON-SALEM DESIRES TO ENGAGE A QUALIFIED FIRM FOR PROFESSIONAL CONSULTING SERVICES FOR THE SALEM PARKWAY STREETLIGHT PROCUREMENT AND REPLACEMENT
Opening Date:	4/10/2026 5:00 PM
Posted Date:	3/25/2026
Status:	Open
Department:	CITY OF WINSTON-SALEM


Solicitation Number * 281-LOI26196	Department CITY OF WINSTON-SALEM	Status Reason Open
Opening Date 2026-04-10T17:00:00.0000000	Posted Date * 2026-03-25T12:45:10.0000000Z	Primary Commodity Code Electrical system services
Mandatory Conference/Site Visit — —	Special Instructions All questions concerning this RFQ/LOI or the scope of work should be submitted in writing to Reid Hutchins at reidh@cityofws.org by the End of Question period of 5:00 pm, March 31, 2026.	Solicitation Type * Select RFP IFB RFI
Owner Russell Frye
Description THE CITY OF WINSTON-SALEM DESIRES TO ENGAGE A QUALIFIED FIRM FOR PROFESSIONAL CONSULTING SERVICES FOR THE SALEM PARKWAY STREETLIGHT PROCUREMENT AND REPLACEMENT

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City of Winston-Salem

Request for Letters of Interest and Statements of Qualifications

for

Salem Parkway Streetlight Procurement and Replacement

LOI26196

issue date: 3/25/2026

Proposals shall be complete and comply with the requirements listed herein.

SUBMISSION DEADLINE: Submit proposals electronically in PDF format only by

5:00 PM, April 10, 2026 to the email address reidh@cityofws.org.

Responses received after this date and time will not be considered.

THE CITY OF WINSTON-SALEM DESIRES TO ENGAGE A QUALIFIED FIRM FOR

PROFESSIONAL CONSULTING SERVICES FOR THE SALEM PARKWAY STREETLIGHT

PROCUREMENT AND REPLACEMENT

This is a Request for LOI (letters of interest) from qualified firms to provide professional consulting services

for the Salem Parkway Streetlight Procurement and Replacement, with the goal of replacement of

streetlights on Salem Parkway from US-52 to Knollwood Street. Salem Parkway in Winston-Salem a

critical commuter and freight route. The existing streetlight infrastructure along the corridor has reached or

is approaching the end of its useful service life and requires evaluation for replacement or modernization.

The primary/subconsultant firms shall be pre-qualified by NCDOT and be familiar with the required

paperwork submittals for State and Federal projects.

All questions concerning this RFQ/LOI or the scope of work should be submitted in writing to Reid

Hutchins at reidh@cityofws.org by the End of Question period of 5:00 pm, March 31, 2026.

This RFQ will in no manner be construed as a commitment on the part of the City to award a contract. The

City reserves the right to reject any or all applications; to waive minor irregularities in the RFQ/LOI process

or in the applications; to re-advertise this RFQ/LOI; to postpone or cancel this process; select and procure

parts of services; and to change or modify the RFQ/LOI schedule at any time.

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WS Transportation: Salem Parkway Streetlight Procurement and Replacement Page 1 of 15

SECTION 1: NOTICE TO PROPOSERS – City of WS Policies:

It is the policy of the City that an employee, officer, or agent of City may not participate in any manner in

the bidding, awarding, or administering of contracts in which they, or a member of their immediate family,

their business partner, or any organization in which they serve as an officer, director, trustee, or employee,

has a financial interest.

The successful proposer must comply with all provisions of the Americans with Disabilities Act (ADA),

the Equal Employment Opportunity Act (EEOA), and all rules and regulations promulgated thereunder. By

submitting a proposal, the successful proposer agrees to indemnify the City from and against all claims,

suits, damages, costs, losses, and expenses in any manner arising out of, or connected with, the failure of

the Company, its subcontractors, agents, successors, assigns, officers, or employees to comply with the

provisions of the ADA, EEOA, or the rules and regulations promulgated thereunder.

No special inducements will be considered that are not a part of the original bidding document.

City’s Rights and Options

The City, at its sole discretion, reserves the following rights:

• To supplement, amend, substitute or otherwise modify this RFQ/LOI at any time

• To cancel this RFQ/LOI with or without the substitution of another RFQ/LOI

• To take any action affecting this RFQ/LOI, this RFQ/LOI process, or the services subject to this

RFQ/LOI that would be in the best interests of the city

• To issue additional requests for information

• To require one or more service providers to supplement, clarify, or provide additional information

in order for the city to evaluate the responses submitted

• To share the Proposals with City employees other than the Evaluation Committee or City advisory

committees as deemed necessary

• To award all, none, or any part of the Services that is in the best interest of the city, with one or

more of the Service Providers responding, which may be done with or without re-solicitation.

• To discuss and negotiate with selected Service Provider(s) any terms and conditions in the Proposals

including but not limited to financial terms

• To negotiate a contract with a service provider based on the information provided in response to this

RFQ/LOI

Public Records

Any material submitted in response to this RFQ/LOI will become a “public record” once the proposer’s

document(s) is opened and the proposer is determined to be a participant in the solicitation process and

shall be subject to public disclosure consistent with Chapter 132, North Carolina General Statutes. Proposals

submitted under this section shall not be subject to public inspection until a contract is awarded N.C.G.S

143-129.8(d).

Trade Secrets/Confidentiality

Proposers must claim any material that qualifies as "trade secret" information under N.C.G.S. 66152(3) in

their response to this RFQ/LOI and must state the reasons why such exclusion from public disclosure is

necessary and legal.

To properly designate material as trade secret under these circumstances, each Proposer must take the

following precautions: (a) any trade secrets submitted by a Proposer should be submitted in a separate,

sealed envelope marked "Trade Secret - Confidential and Proprietary Information - Do Not Disclose Except

for the Purpose of Evaluating this Proposal," and (b) the same trade secret/confidentiality designation

should be stamped on each page of the trade secret materials contained in the envelope.

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Do not attempt to designate your entire proposal as a trade secret, and do not attempt to designate

pricing information as a trade secret. Doing so may result in your bid being disqualified.

In submitting a proposal, each Proposer agrees that the City may reveal any trade secret materials contained

in such response to all City staff and City officials involved in the selection process, and to any outside

consultant or other third parties who assist City in the selection process. Furthermore, each Proposer agrees

to indemnify and hold harmless the City and each of its officers, employees, and agents from all costs,

damages, and expenses incurred in connection with disclosing any material, which the Proposer has

designated as a trade secret.

The City reserves the right to make all final determination(s) of the applicability of North Carolina General

Statutes § 132-1.2, Confidential Information.

Familiarity with Laws and Ordinances

The submission of a proposal on the services requested herein shall be considered as a representation that

the Proposer is familiar with all federal, state, and local laws, ordinances, rules, and regulations which affect

those engaged or employed in the provision of such services, or which in any way affects the conduct of

the provision of such services; and no plea of misunderstanding will be considered on account of ignorance

thereof. If the Proposer discovers any provisions in the RFQ/LOI documents that are contrary to or

inconsistent with any law, ordinance, or regulation, it shall be reported to the City in writing without delay.

The Proposer agrees that in carrying out this contract, compliance will be maintained with all applicable

federal, state, and local laws, specifically including, without limitations, the Occupational Safety and Health

Act of 1970 and Section 1324A, the Immigration Reform and Control Act.

The Proposer certifies that the proposal is made in good faith and without collusion with any person making

a proposal or with any officer or employee of the City.

The undersigned further agrees, in connection with the performance of this contract, not to discriminate

against any employee or applicant for employment because of race, religion, color, gender, age, handicap,

political affiliation, or national origin.

Proposals are to be signed by an officer of the company authorized to bind the submitter to its provisions.

Failure to manually sign the appropriate proposal form will disqualify the proposer and the proposal will

not be considered.

Ethics Policy / Code of Conduct

The City has established guidelines for ethical standards of conduct for City representatives and to provide

guidance in determining what conduct is appropriate in particular cases. City representatives should

maintain high standards of personal integrity, truthfulness, honesty, and fairness in carrying out public

duties; avoid any improprieties in their roles as public servants including the appearance of impropriety;

and never use their position or power for improper personal gain. In establishing an ethics policy, the City

desires to protect the public against decisions that are affected by undue influence, conflicts of interest, or

any other violation of these policies as well as promote and strengthen the confidence of the public in their

governing body. For a complete review of the City Policy as it relates to this solicitation, click the following

link. https://www.cityofws.org/820/Procurement-Guidelines

Stimulation of the Local Economy

In an effort to stimulate the local economy, foster development and promote efficiency in the provision of

city services and the completion of various city projects, the City has undertaken an initiative to strongly

encourage all parties contracting with the City to evaluate their internal operations and hiring practices and,

where appropriate, to initiate efforts to stimulate the local economy by hiring applicants and contractors

from the Winston-Salem/Forsyth County Area and by utilizing minority and women contractors and service

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providers. Such efforts to stimulate the local economy may be accomplished by posting job vacancies with

the North Carolina Employment Security Commission, the Piedmont Triad Regional Council of

Governments, and the Winston-Salem Urban League; and utilizing the State of North Carolina Office for

Historically Underutilized Business database https://evp.nc.gov/ - or other local resources such as the City

M/WBE Program to identify Winston-Salem/Forsyth County based contractors and subcontractors.

Stimulation of the local economy requires a collaborative effort of both the public and private sector. The

city is committed to taking reasonable steps to achieve said goal.

Iran Divestment Act

Provider hereby certifies that it is not on the North Carolina State Treasurer’s list of persons engaging in

business activities in Iran, prepared pursuant to NCGS 147-86.58, nor will Provider utilize on this

agreement any subcontractor on such list.

Divestment from Companies that Boycott Israel

Contractor hereby certifies that it is not on the North Carolina State Treasurer’s list of companies engaged

in a boycott of Israel in violation of NCGS 147-86.80 et. seq. and that it will not utilize on this agreement

any subcontractor on said list.

E-Verify Compliance

Per N.C.G.S. 143-133.3, CONTRACTOR shall comply with the requirements of Article 2 of Chapter 64 of

the North Carolina General Statutes. Further, if the CONTRACTOR utilizes a subcontractor, the

CONTRACTOR shall require the subcontractor to comply with the requirements of Article 2 of Chapter 64

of the North Carolina General Statutes.

Right to Audit

To confirm compliance with the terms of this Agreement, the City's MWBE program, local, state, and

federal laws and regulations, the City may, at all reasonable times upon reasonable prior notice during usual

business hours, inspect, audit and examine for a period up to five (5) years after completion of the service

or project detailed in this Agreement, all accounts and books of Contractor and, where necessary, make

copies of the Contractor's documents necessary to determine compliance. Such right may be exercised

through any agent or employee of City or by independent certified public accountants designated by the

City. The Contractor shall permit the aforementioned inspection, audit and examination, and where

necessary, the City to make copies of documents verifying compliance as indicated herein."

Qualifications

Pursuant to N.C.G.S. Chapter 55 Article 15 entitled Foreign Corporations, the successful bidder, if bidding

on behalf of a corporation or LLC, must have on file with the Secretary of State of the State of North

Carolina a Certificate of Authority to transact business in this state. If bidding on behalf of a sole

proprietorship or business under an assumed name, the successful bidder must be registered as such with

the Forsyth County Register of Deeds. Submission of a bid while not in compliance with this requirement

will result in the bid being rejected as non-responsible.

Termination

Unless otherwise agreed upon in writing by the parties, this Agreement may be terminated by either party

for convenience with no less than ten (10) calendar days’ notice. In the event of termination, the Contractor

will be paid for all Services properly rendered to the date of termination and shall promptly discontinue all

Services affected (unless a termination notice from the City directs otherwise). In the event of any

termination, the Contractor will be paid for all Services properly rendered to the date of termination and

shall (i) promptly discontinue all Services affected (unless a termination notice from the City directs

otherwise); and (ii) deliver to the City all documents, data, reports, estimates, summaries, and such other

information and materials as may have been accumulated by the Contractor in performing the Services

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herein. Other than being paid for Services properly rendered to the date of termination, Contractor hereby

waives any and all other claims for lost profits, lost opportunity, and for any and all other direct, indirect,

special, and consequential damages. In the event that the City terminates this Agreement due to the

Contractor’s poor workmanship, failure to perform the Service set out herein or, otherwise, for breach of

this Agreement, or in the event that the Contractor terminates this Agreement for convenience or otherwise,

the City may pursue and recover all remedies available at law or in equity, as these remedies are cumulative

and do not exclude each other.

IMPORTANT: Winston-Salem City Code (Chapter 2, Article 1, Sec. 2-3) provides that the City may

disqualify any business from bidding on contracts of the City if a business fails to perform satisfactorily on

past or current projects.

Nondiscrimination Ordinance

As a condition of entering into this contact, the Contractor represents and warrants that it will fully comply

with the City's Non-Discrimination Policy, as set forth in Chapter 2, Section 2-8 Entitled “Policy of

Nondiscrimination” of the Winston-Salem City Code. As part of such compliance, the Contractor shall not

discriminate on the basis of race, ethnicity, color, creed, religion, sex, sexual orientation, gender identity,

gender expression, pregnancy, veteran status, disability, age, marital status, familial status, protected

hairstyle, political affiliation or national origin in the screening of applicants, the hiring and treatment of its

employees, the provision of the goods and/or services set forth herein, or the solicitation, selection, hiring,

or treatment of its subcontractors, vendors or suppliers, (hereinafter collectively “subcontractors”), if any,

in connection with this contract or the contract solicitation process if applicable, nor shall the Contractor

retaliate against any person or entity for reporting instances of such discrimination. The Contractor shall

enact employment policies consistent with this obligation to refrain from such discrimination and shall

provide evidence of such to the City within 90 calendar days of the first receipt of City funds. The Contractor

shall provide equal opportunity for subcontractors to participate in all of its subcontracting and supply

opportunities, if any, under this contract, provided that nothing contained in this clause shall prohibit or

limit otherwise lawful efforts to remedy the effects of marketplace discrimination that has occurred or is

occurring in the marketplace. The Contractor understands and agrees that a violation of this clause shall be

considered a material breach of this contract and may result in termination of this contract, disqualification

of the Contractor from participating in future City contracts pursuant to Winston-Salem City Code Section

2-3 or other sanctions. Furthermore, as a condition of entering into this contract, the Contractor agrees to:

(a) promptly provide to the City in a format specified by the City all information and documentation that

may be requested by the City from time to time regarding the screening of applicants, the hiring and

treatment of its employees particularly if City funds were used in connection with hiring and compensation

process, and the solicitation, selection, treatment and payment of subcontractors, if any, in connection with

this Agreement; and (b) if requested, provide to the City within sixty days after the request a truthful and

complete list of the names of all subcontractors that the Grantee has used under this contract, including the

total dollar amount paid by the Contractor on each subcontract or supply contract. The Contractor further

agrees to fully cooperate in any investigation conducted by the City pursuant to the City’s

Nondiscrimination Policy, to provide any documents, relevant to such investigation, that are requested by

the City. The Contractor agrees to provide to the City from time to time on the City’s request, payment

affidavits detailing the amounts paid by the Contractor to subcontractors and suppliers in connection with

this contract within a certain period of time. Such affidavits shall be in the format specified by the City from

time to time. Nothing in this contract shall negate or diminish the requirements of the City’s MWBE

program. Nothing in this contract shall infringe upon any rights afforded to the Contractor by state or federal

law.

End of Section 1: Notice To Proposers – City of WS Policies

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This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Salem Parkway Streetlight Procurement and Replacement

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