Sale of Scrap Vehicle- RE-BID

Agency:	City of Kalamazoo
State:	Michigan
Type of Government:	State & Local
NAICS Category:	423930 - Recyclable Material Merchant Wholesalers
Posted Date:	Jan 9, 2024
Due Date:	Jan 23, 2024
Solicitation No:	Reference number: 57050-090.0
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Department of Management Services

Purchasing Division

241 West South Street

Kalamazoo, MI 49007-4796

Phone: 269.337.8020

Fax: 269.337.8500

cokpurchasing@kalamazoocity.org

www.kalamazoocity.org

REQUEST FOR QUOTE

THIS IS NOT AN ORDER

PROJECT: Sale of Scrap Vehicle- REBID

BID REFERENCE NO: 57050-090.0

DEPARTMENT CONTACT: Stacy Littell, Public Safety Fleet Manager

DEPT: Kalamazoo Public Safety

ISSUE DATE: January 9, 2024

BID OPENING DATE: January 23, 2024 @ 4:30 p.m. (End of business day)

MAILING INSTRUCTIONS: Return by e-mail to cokpurchasing@kalamazoocity.org on or before date

and time above.

Department Contact: Stacy Littell, Public Safety Fleet Manager at (269) 337-8134

Purchasing Contact: Kyle Dunn, Buyer at (269) 337-8720

If your quotation is not returned and completed on this form it may be rejected.

The undersigned having become familiar with and understanding all the bid requirements incorporated

herein offers and agrees to purchase the items specified at the unit prices identified below.

Description

QUOTE PRICE

2018 Ford Explorer Interceptor (No Motor)

VIN#-1FM5K8AR7JGB93179

$_________________

I certify that the firm bidding on this contract, when making hiring decisions, does not use a past criminal

conviction as a bar to or preclude a person with a criminal conviction from being considered for employment

with the bidding firm unless otherwise precluded by federal or state law. I further certify that I have read

and agree to be bound by the provisions of the City’s Non-Discrimination Clause found in Appendix A and

as updated by City Ordinance 1856.

Signed:________________________________________ Name: _________________________________

Title: _________________________________________ Company: ______________________________

This contract shall be governed by the laws of the State of Michigan.

CITY OF KALAMAZOO REQUEST FOR QUOTATIONS

Sale of Scrap Vehicle- Rebid

Page 2

Bid Reference No: 57050-090.0

STATEMENT OF NO BID

NOTE: If you DO NOT intend to bid on this commodity or service, please complete and return this

form immediately. Your response will assist us in evaluating all responses for this important project and

to improve our bid solicitation process.

The Purchasing Division of the City of Kalamazoo wishes to keep its proposers list file up-to-date. If, for

any reason you cannot supply the commodity/service noted in this proposal solicitation, this form must be

completed and returned to remain on the particular proposal list for future projects of this type.

If you do not respond to this inquiry within the time set for the proposal opening date and time noted,

we will assume that you can no longer supply this commodity/service, and your name will be removed

from this proposal list.

_____

Specifications too "tight", i.e. geared toward one brand or manufacturer only (explain below).

_____

Specifications are unclear (explain below).

We are unable to meet specifications.

_____

Insufficient time to respond to the Request for Quote.

_____

Our schedule would not permit us to perform.

_____

We are unable to meet bond requirements.

_____

We are unable to meet insurance requirements.

We do not offer this product or service.

_____

Remove us from your proposers list for this commodity or service.

_____

Other (specify below).

REMARKS: ________________________________________________________________________

_____________________________________________________________________________________

SIGNED: _______________________________

NAME: __________________________________

(Type or Print)

TITLE: __________________________________ DATE: ___________________________________

FIRM NAME: ________________________________________________________________________

(if any)

ADDRESS: ___________________________________________________________________________

(Street address)

(City)

(State)

(Zip)

PHONE: _______________________________ FAX: ____________________________________

EMAIL: ______________________________________________________________________________

CITY OF KALAMAZOO REQUEST FOR QUOTATIONS

Sale of Scrap Vehicle- Rebid

Page 3

Bid Reference No: 57050-090.0

INSTRUCTIONS

1. TERMS OF SALE: The full price quoted herein and agreed to by the bidder shall be paid to the

Kalamazoo City Treasurer on or before the scheduled day of pick up as set forth by the bidder on the

attached bid form. PAYMENT SHALL BE MADE BY CASH, MONEY ORDER, OR CASHIER’S

CHECK ONLY.

2. WARRANTIES/GUARANTEES: The items specified herein have been declared scrap and will be

sold to the highest bidder on and “as is/where is” condition. NO WARRANTIES OR GUARANTEES

ARE EXPRESSED OR IMPLIED.

3. REMOVAL OF SCRAP: The successful bidder shall remove items awarded to him/her from City

property within five days of notification of award. Failure to do so without a valid request for an

extension of time, in writing, to the City’s Purchasing Division shall be deemed sufficient grounds for

the Purchasing Agent to refuse the sale, cancel the bidders’ right and grant new rights to the next highest

bidder, or re-advertise for bids. The first purchase will forfeit a sum equal to five percent of the bid or

the difference between the bid prices and the amount paid by the next purchaser, whichever is higher.

4. INSPECTION: Contact Stacy Littell, Public Safety Fleet Manager, at (269) 337-8134 with questions

and/or to view the vehicles.

NOTE: The City reserves the right to not sell this item if it determines, in its sole judgment,

that the bids presented do not represent the market value for the item.

5. INDUSTRY RULES, CODES, LICENSES, AND PERMITS: The successful bidder shall become

fully informed of all local, state, and federal laws, rules, regulations, and ordinances in any manner

affecting those engaged or employed in the work of removing and transporting the equipment. Any

permits, licenses, fees, or certificates required for removal of the equipment shall be obtained and paid

for by the successful purchaser.

The successful bidder shall indemnify and hold harmless the City of Kalamazoo from all claims arising

from the removal, handling, transportation, storage, or use of equipment.

6. GENERAL INFORMATION: Quotes may be withdrawn by bidders up to the time specified of the

bid opening. No bids may be withdrawn after the bid opening. Questions regarding the instructions and

bidding procedures and/or the item are to be directed to Michelle Emig, Purchasing Division Manager,

at (269) 337-8445.

CITY OF KALAMAZOO REQUEST FOR QUOTATIONS

Sale of Scrap Vehicle- Rebid

Page 4

Bid Reference No: 57050-090.0

CITY OF KALAMAZOO EX-OFFENDER POLICY CHECKLIST

As part of the City’s commitment to reducing unacceptable poverty, encouraging rehabilitation,

reducing recidivism and strengthening families in Kalamazoo, the City has updated its Purchasing

Policy to ensure that firms with whom the City does business share in this commitment by utilizing

hiring practices that do not unfairly deny people with arrest and conviction records gainful

employment. (Important: This requirement also extends to any subcontractors the bidder intends

to use to fulfill the contract for goods or services being sought from the City.)

Part I: Proof that the bidder does not inquire about an individual’s past arrest or criminal

history on the bidders employment application form

 Attach a copy of the current application for employment being used by the bidder

Part II: Certification that the bidder does not use an individual’s past arrest or criminal

history to unlawfully discriminate against them by checking one or more of the following:

 That pursuant to federal or state law bidder is precluded from hiring persons with certain

criminal records from holding particular positions or engaging in certain occupations by

providing a cite to the applicable statute or regulation; if checking this box, provide a

citation to the applicable statute or rule upon which the bidder is

relying:________________________

 That bidder conducts criminal history background checks only as necessary, and only

after making a conditional offer of employment; that any withdrawal of an offer of

employment to an individual because of a past criminal history is job-related and

consistent with business necessity after the individual has been provided an individualized

assessment opportunity to review and challenge or supplement the history of past criminal

conduct being relied upon by the bidder;

 That the use by bidder of criminal history background checks complies with the U.S.

Equal Employment Opportunity Commission’s Enforcement Guidance on the

Consideration of Arrest and Conviction Records in Employment Decisions and that the

bidder has not had a determination rendered against it in past 7 years that it discriminated

against a person through the use of an individual’s arrest or criminal history

I CERTIFY THAT THE ABOVE STATEMENTS ARE TRUE.

______________

Date

_____________________________

Signature

_____________________________

Printed Name

_____________________________

Position

CITY OF KALAMAZOO REQUEST FOR QUOTATIONS

Sale of Scrap Vehicle- Rebid

Page 5

Bid Reference No: 57050-090.0

I hereby state that all of the information I have provided is true, accurate and complete. I hereby state that

I have the authority to submit this bid which will become a binding contract if accepted by the City of

Kalamazoo. I hereby state that I have not communicated with nor otherwise colluded with any other bidder,

nor have I made any agreement with nor offered/accepted anything of value to/from an official or employee

of the City of Kalamazoo that would tend to destroy or hinder free competition.

The firm’s identification information provided will be used by the City for purchase orders, payment and

other contractual purposes. If the contractual relationship is with, or the payment made to, another firm

please provide a complete explanation on your letterhead and attach to your bid. Please provide for accounts

payable purposes:

Tax Identification Number (Federal ID): ___________________________________

Remittance Address:__________________________________________________________________

Financial Contact Name:

Financial Contact Phone Number:

Financial Contact Email Address:

I hereby state that I have read, understand and agree to be bound by all terms and conditions of this bid

document.

SIGNED: __________________________________

NAME: ______________________________

(Type or Print)

TITLE: ___________________________________ DATE: _______________________________

FIRM NAME: _________________________________________________________________________

(if any)

ADDRESS: ___________________________________________________________________________

(Street address)

(City)

(State)

(Zip)

PHONE: __________________________________ FAX: _________________________________

EMAIL ADDRESS: ____________________________________________________________________

FOR CITY USE ONLY - DO NOT WRITE BELOW

Sale of Scrap Vehicle- RE-BID

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