Sale of Compost Management and Additional Services for Organic Materials Including Brush, Stumps, Yard Waste and Wood Grinding Services

Agency: Town of Manchester
State: Connecticut
Type of Government: State & Local
NAICS Category:
  • 561730 - Landscaping Services
  • 562111 - Solid Waste Collection
Posted Date: Sep 19, 2019
Due Date: Oct 10, 2019
Solicitation No: 19/20-31
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bid no bid description due date due time
19/20-31 Sale of Compost Management and Additional Services for Organic Materials Including Brush, Stumps, Yard Waste and Wood Grinding Services

10/10/2019 4:00 p.m.

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TOWN OF MANCHESTER
GENERAL SERVICES DEPARTMENT
494 MAIN STREET
PO BOX 191
MANCHESTER, CONNECTICUT 06045-0191
(860) 647-3031
FAX (860) 647-5206
REQUEST FOR PROPOSAL
FOR
SALE OF COMPOST MANAGEMENT AND ADDITIONAL SERVICES
FOR ORGANIC MATERIALS INCLUDING BRUSH, STUMPS,
YARD WASTE AND WOOD GRINDING SERVICES
RFP NO. 19/20-31
REQUEST FOR PROPOSAL DUE: OCTOBER 10, 2019 @ 4:00 P.M.
REQUEST FOR PROPOSAL
FOR
SALE OF COMPOST MANAGEMENT AND ADDITIONAL SERVICES
FOR ORGANIC MATERIALS INCLUDING BRUSH, STUMPS,
YARD WASTE AND WOOD GRINDING SERVICES
1. INTRODUCTION
The Town of Manchester operates a leaf composting facility adjacent to the Manchester Landfill
located at 263 Olcott St. Annually the Town collects leaves from curbside yard waste collection
and commercial users of the Landfill and generates approximately 15,000 to 18,000 cubic yards
of compost each year. Due to the volume of leaves and space requirements, the compost is
generated in two “harvests”. The first harvest is available in late May and the second harvest is
available in September each year.
The Town also collects yard waste, brush, tree limbs, stumps and clean pallets from contractors
and landscapers. This material is placed in a designated area of the landfill. Periodically
throughout the year, this material is ground into wood chips.
2. INTENT
The Town of Manchester is seeking proposals from contractors for the sale or acceptance of
these materials that are collected and processed by the Town. At a minimum, all proposals must
include the level of services that are currently being provided for the Town. Those services are
described in Section 3 for mixed yard waste grinding, brush and pallet/clean wood grinding,
wood chip removal, stump/log shearing and compost removal.
The Town is interested in proposals which provide the most cost effective method to manage
these organic materials and maximize our return. If contractors wish to submit an alternate
proposal for services which may provide additional revenues or benefits to the Town, the Town
will evaluate those proposals during its selection process.
All proposals shall clearly indicate the price to be paid to the Town or charged to the Town for
each of the services provided in units specified.
The Town will not allow a contractor to deliver his own material and process it in our Landfill.
Only materials delivered specifically to the Manchester Landfill and generating tipping fee
revenue shall be processed by the contractor under this contract.
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3. MINIMUM SERVICES TO BE PROVIDED
A. MIXED YARD WASTE GRINDING
The Town currently has Mixed Yard Waste (90% bagged leaves, grass, clippings and 10%
bundled brush) processed usually twice per calendar year. This material is stockpiled in a
separate pile in the organics management area. The Town builds windrows from this
material. The average tonnage for the past four years of mixed yard waste grinding is
2,900 tons.
These figures are for information only and are not a guarantee of future quantities.
B. BRUSH AND PALLETS / CLEAN WOOD GRINDING
The Town currently has brush and pallets / clean wood processed two to four (2 – 4) times
per calendar year. The ground wood chips are loaded and hauled out by the contractor to
their location. This material is stockpiled in a separate pile in the organics management
area. The contractor weights outbound loads on the Town’s truck scale adjacent to the
brush storage area. The average tonnage of brush and pallets / clean wood grinding for the
past four (4) years is 1850.00 tons.
These figures are for information only and are not a guarantee of future quantities.
C. WOOD CHIP REMOVAL
Wood chips are generated by the Town and by contracted projects within the Town. The
wood chips are stockpiled adjacent to the Transfer Station area, and are kept separate from
the brush and pallets/clean wood. The contractor loads and hauls these wood chips to
their location upon request of the Town, usually in conjunction with the brush grinding
operation. These wood chips are also weighed on the Town’s truck scale.
D. STUMP/LOG SHEARING
The Town currently retains the contractors’ services once or twice per year for stump and
log shearing. (Logs greater than 24” in diameter are placed with the stumps).This
material is stockpiled in a separate pile in the organics management area of the landfill.
The contractor uses an excavator equipped with a shear to size the stumps and logs into
material that can be ground as part of the brush grinding operation. This is normally
performed in advance of brush/pallet grinding.
E. WINDROW COMPOST REMOVAL
The Town currently manages the Windrow Composting operation. Every November, 10-
11 windrows of vacuumed leaf material are built as part of the Town’s leaf collection
program. The Town utilizes a Scarab to the turn the windrows as necessary. Each spring
(April/May), this material is harvested and stockpiled to create room for the 2nd harvest of
compost. This set of rows, usually between 7-10 rows, is built from the ground mixed
yard waste material and any left-over loose leaves from the vacuuming operation. This
second batch is normally ready for stock piling around late summer (July/August) of each
year. Currently, the contractor brings in a screener and screens the finished compost
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material onsite, and the screened material is stockpiled for removal as the contractor’s
demand/schedule allows for. Bids should be based on the loading process being
performed by the awarded vendor. The Town may load the contractor’s outbound trucks
with compost using a Town payloader if it is determined to be in the Town’s best interest
to do so. The compost is weighed out on the Town’s truck scale adjacent to the
composting area. The contractor is required to purchase all of the compost, either screened
or unscreened, by time the alternating harvest is ready for stockpiling/storage. The Town
reserves the right to ownership of 150 tons screened compost. The average tonnage for the
past four years of screened compost is 4,424 tons and unscreened compost is 2,100 tons
These figures are for information only and are not a guarantee of future quantities.
The existing stockpile of compost on site will be removed under the current contract
prior to the start date of the new contract.
4. SUBMISSION DEADLINE
All proposals must be received by 4:00 p.m., October 10, 2019. Three (3) copies shall be placed
in a sealed envelope and clearly marked “RFP 19/20-31: Sale of Compost Management and
Additional Services for Organic Materials Including Brush, Stumps, Yard Waste and
Wood Grinding Services”. Proposals shall be addressed and delivered to the Director of
General Services as indicated:
HAND DELIVERY
U.S. POSTAL SERVICE MAIL DELIVERY
Town of Manchester, Connecticut
Maureen Goulet
Director of General Services
Lincoln Center
494 Main Street
Manchester, CT 06040
Town of Manchester, Connecticut
Maureen Goulet
Director of General Services
Lincoln Center
494 Main Street
P.O. Box 191
Manchester, CT 06045-0191
Proposal may not be withdrawn for a period of ninety (90) days. Proposals received later than
the deadline shall not be considered. Respondents to this RFP are hereby notified that all
proposals submitted and information contained therein and attached thereto will not become
public information until selection of the successful respondent.
5. CONTENT OF PROPOSAL
All submissions shall include the following information:
A. Submittal Letter
Respondents shall submit a cover letter, addressed to the Director of General
Services, signed by contractor which provides an overview of the respondent’s
proposal, as well as the name, title and phone number of the person to whom the
Town may direct questions concerning the proposal.
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B. Proposal Details
All respondents are required to complete and submit the fee proposal sheet,
proposal description, equipment list and work plan outlining how they propose to
provide the services specified in their proposal.
C. Cost Proposal
The proposal shall address any costs to the Town or payments to the Town as
outlined on the attached fee proposal sheet. The Town reserves the right to
negotiate final contract with the selected respondent.
D. References and Experience
Respondents must demonstrate significant past experience performing the type of
work proposed in Manchester. The customer references must include the name of
the organization, address and telephone number, individual contact person, where
similar services were performed and a description of the services provided.
6. INQUIRIES
Questions about this RFP may be directed to Maureen Goulet, Director of General Services, by
email gensvcs@manchesterct.gov or fax (860) 647-5206 no later than 7 days prior to the date
proposals are due. All information given by the Town except by written addenda shall be
informal and shall not be binding upon the Town nor shall it furnish a basis for legal action by
any Proposer or prospective Proposer against the Town.
This Request for Proposal and any addendum shall only be issued on the Town web page
http://generalservices1.townofmanchester.org/index.cfm/bids/. It shall be the responsibility of
all interested firms to check the website for addenda prior to submitting a response to this
Request for Proposal. No addendum shall be issued less than 2 calendar days before the
due date unless it is to postpone the due date.
7. SITE VISIT
Interested parties may contact Ray Carr, Sanitation Foreman at (860) 647-3257 to schedule the
time to view the current materials, site and operations.
8. SELECTION PROCESS
The Town of Manchester shall select the proposal(s) that is responsible, responsive and
determined to be the best suited, most advantageous, and provides the greatest overall benefit to
the Town on the basis of contractor experience, references, proposed details and cost. The Town
expressly reserves the right to negotiate with the selected Proposer(s) prior to an award of any
contract pursuant to this Request for Proposal. The Town reserves the right to reject any and all
proposals and to waive any informalities or technical defects in any proposal.
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