Saint Louis Zoo Destination Discovery Art RFP

Agency:	Saint Louis Zoo
State:	Missouri
Type of Government:	State & Local
NAICS Category:	541430 - Graphic Design Services
Posted Date:	Mar 20, 2024
Due Date:	Apr 10, 2024
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Project Name: Destination Discovery Art RFP 2024

Project Number: 2024-01-011

Issue for Bid

Project Manual

Date: March 20, 2024

Candace Bingham, CSDP

Director of Procurement and Supplier Diversity

Saint Louis Zoo

One Government Drive

St. Louis, MO 63110

cbingham@stlzoo.org

TABLE OF CONTENTS

INVITATION TO BIDDERS.....................................................................................................................3

REQUEST FOR BID................................................................................................................................7

APPENDIX A SAINT LOUIS ZOO STIPULATED SUM BID FORM...........................................................16

APPENDIX B SUPPLIER DIVERSITY UTILIZATION STATEMENT ...........................................................21

APPENDIX C PREVAILING WAGE ORDER ...........................................................................................24

APPENDIX D STATE OF MISSOURI EXEMPTION FROM MISSOURI SALES AND USE TAX ON

PURCHASES ........................................................................................................................................28

APPENDIX E POLICY ON SUPPLIER DIVERSITY ON SAINT LOUIS ZOO CONTRACTS.........................29

INVITATION TO BIDDERS

PROJECT

Destination Discovery Art RFP 2024

BACKGROUND

The Saint Louis Zoo has been a treasured zoological institution for over 100 years, educating

guests of all ages while serving as a global leader in the conservation of animals and their habitats.

Within the Zoo was a very special area for its youngest visitors and their families at our beloved

Children’s Zoo. The new vision of this 2.8-acre site, called the Henry A. Jubel Foundation

Destination Discovery, is to provide close positive encounters with animals and their caretakers

creating empathy for animals and nature which can help lead to conservation action.” Through

play and fun experiences, we want our guest to know that by caring for animals, our shared world

becomes a heathier place for all living things.

This dynamic exhibit is designed with the youngest guest in mind, emphasizing close-up

encounters with animals in an immersive and hands-on learning environment for guest of all

abilities. Guests young and young at heart, will have the opportunity to explore underground

tunnels and dig by prairie dogs, splash alongside flamingos and climb high near the coati. Not only

will there be seasonal changes but there will be spontaneous animal encounters and surprise

animal experiences, like macaws flying overhead. There will be hours of activities and fun for the

entire family.

Construction will start in 2024 with plans to open to the public as early as April, 2026.

SCOPE OF WORK

The Saint Louis Zoo (“Zoo”) is seeking to commission six different art packages for the new

Destination Discovery exhibit intended to open in spring of 2026. Each package is unique and will

have its own scope of work. Artists may bid on one or multiple packages, i.e. one package or all six

packages. The Zoo reserves the right to award to one or multiple bidders. Bidders should read the

entire Request for Proposal (RFP) and attachments to get a feeling for the site and the Zoo’s

vision, even if the artist is only bidding on one package.

The style of the site will be whimsical/natural as explained in the Package 1 scope document

(Attachment 1). The intended audience will be children 2 to 10 years old and their families. Safety

is a priority so no trip hazards, sharp edges or points on the finished art. Some of the art will be

touchable and or climbable by the Zoo’s guests, some will not be depending upon the individual

package scope. The “Big Idea” for the project is, “By caring for animals, our shared world becomes

a healthier place for all living things.” The artist will be responsible for the design, fabrication,

engineering as required in the package, packing, shipping and installation of the art.

The awarded artist will be encouraged to be innovative, fun, and imaginative. The Zoo will work

within those dynamics to meet the Zoo’s educational objectives and to assure our vision of guest

empathy and engagement.

The awarded artist will be working with the Zoo, the architectural firm, and the site construction

management team. Once the artists are selected, all communications will go through the Art

Project Manager from the Zoo, for simplicity.

Scope of work includes:

• Design

• Sketches and a scale model (moquette) to communicate intent if the package calls

for it

• Coordination meetings with the Zoo, the architectural firm, and the construction

management team

• Fabrication

• Engineering, if the package calls for it

• Packing/shipping/delivery

• Installation of the art in conjunction with the onsite construction management team

ATTACHMENTS

To access all attachments, please go to: https://stlzoopoc.egnyte.com/fl/V7abehwHpy

1. RFP Art Packages 1-6 for Destination Discovery Art 3-14-24

2. Destination Discovery Flyer

3. STLA contractor vendor safety manual 2023-2024

PROPOSAL PACKAGE

Proposals shall be limited to a total of twenty (20) pages. Artists qualifications/portfolio shall be

submitted in a PDF format. Cover letter, certifications and Supplier Diversity Utilization Statement

(Appendix B) will not be counted in the page limit total.

Submittals that exceed the maximum number of pages will be rejected.

Package 1 though Package 6 Criteria

Selection will be based on the demonstrated qualifications of the artist to provide the services

necessary in a manner consistent with the goals and expectations of the Zoo. The following

information shall be provided in the RFP response in the following order:

1. A letter of interest signed by a company principal or the individual artist with a statement

of availability to complete the work and a timeline of major milestones referenced in

Attachment 1. Package 1-6 Scope Document, milestone dates.

2. General information about the artists experience, capabilities, proposed materials and

geographic service area.

3. Content of proposal that addresses selection criteria.

4. Photographic images of relevant work.

5. Three work references, including email and phone contact information.

SELECTION PROCESS

Following the receipt of the proposals, the Zoo selection committee will evaluate to establish a

short list. Each artists’ proposal will be evaluated and scored by use of an established evaluation

process based on the selection criteria.

A short list of a minimum of two (2) artists will be made approximately twenty-one (21) days after

the proposal deadline. All artists submitting a proposal will be notified of the Zoo’s selection.

Please do not contact the Saint Louis Zoo or Tarlton for status on the selection process during

this period.

SHORT LISTED FIRMS

The short-listed artists will be asked to participate in an interview process. Artists will be required

to submit preliminary sketches or drawings with their interpretation of the proposed project prior

to the interview. Interviews will be coordinated with the artist and the selection committee.

SELECTION CRITERIA

1. The artist style, that meets the scope of work for the specific package. Proposed sketches

can be included. (25 points)

2. Examples showing the artist has worked in the suggested art materials which meets the

scope of the specific package. (25 points)

3. Pricing (20 points)

4. Ability to commit to the artists proposed timeline and also meets the Zoos goals. (10

points)

5. References (10 points)

6. Supplier diversity participation (5 points)

7. Tax base/focus geography (5 points)

Saint Louis Zoo Destination Discovery Art RFP

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