SAGINAW POLICE DEPARTMENT FIRE ALARM SYSTEM REPLACEMENT

DATE: JUNE 8, 2026
REQUEST FOR SEALED BID PROPOSAL
CITY OF SAGINAW- CITY HALL
PURCHASING OFFICE
1315 S. WASHINGTON AVENUE, ROOM #105
SAGINAW, MICHIGAN 48601
PHONE: (989) 759-1430
SEALED BID: P2139-27
TITLE: SAGINAW POLICE DEPARTMENT FIRE
ALARM SYSTEM REPLACEMENT
DUE BY: JUNE 23, 2026, AT 3:00 PM
The City of Saginaw is soliciting Sealed Bid Proposals for the Saginaw Police Department Fire Alarm System
Replacement with specifications as shown in bid document. Bids must be received in the Purchasing Office
prior to 3:00 PM on the due date to be considered.
This bid will be considered All or None.
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The City of Saginaw does not accept sealed bid proposals via fax or email. Bid documents are available for
download on the City of Saginaw's web site, www.saginaw-mi.com, under the 'Commercial Bids' tab.
'All or None' means bidders are required to submit pricing for all years and/or all items requested. Any
proposal submitted that does not meet this requirement may be disqualified. If said bid is not listed as 'All or
None', the City reserves the right to split said bid to our best benefit.
'No Substitutions' means bidders are required to submit pricing for goods/materials as noted in specifications.
If the bid does not include no substitutions language, the respective bidder can submit pricing for a substitution
and/or alternate. You must identify the brand, model, part number, etc., method or process. Bidders may
include supporting documents. The City reserves the right to determine equivalent.
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MANDATORY WALK-THROUGH:
Interested bidders must attend a mandatory walk-through scheduled on June 16, 2026, at 10:00 a.m. at the
Saginaw Police Department, 612 Federal Ave., Saginaw, MI 48607. Bidders who have questions on this
project can contact Jay Gustin, Facilities Administrator at (989) 759-2191, jgustin@saginaw-mi.com.
SCOPE OF WORK:
1. GENERAL
1.1 Scope of Work
Provide a complete, new, fully addressable fire alarm system for the Police Department building. The system
shall replace the existing fire alarm system in its entirety and shall include all labor, materials, equipment,
devices, wiring, programming, permits, testing, documentation, training, and commissioning necessary to
provide a complete and fully operational fire alarm and signaling system.
The contractor shall furnish and install all equipment required for a complete turnkey system, whether
specifically identified in these specifications or required for proper system operation and code compliance.
The system shall be designed, installed, programmed, tested, and placed into service in full compliance with:
* NFPA 72 (2025 Edition) - National Fire Alarm and Signaling Code
* NFPA 70 - National Electrical Code
* International Fire Code (IFC) 2024 Edition as adopted by the City of Saginaw
* All applicable State of Michigan building and fire codes
* All applicable local ordinances and requirements
* Requirements of the Authority Having Jurisdiction (AHJ)
2. SYSTEM DESIGN REQUIREMENTS
2.1 Design Responsibility
The awarded contractor shall provide complete fire alarm system design services by a qualified fire alarm
system design specialist experienced in commercial fire alarm system design and code compliance.
System design drawings, calculations, battery calculations, device layouts, sequence of operations, riser
diagrams, voltage drop calculations, and all related engineering documentation shall be included as part of the
bid and project scope.
The design specialist shall ensure the system complies with:
* NFPA 72 (2025 Edition)
* IFC 2024 as adopted by the City of Saginaw
* Manufacturer installation requirements
* ADA accessibility requirements
* All AHJ requirements
2.2 Shop Drawings and Submittals
Prior to installation, the contractor shall submit complete shop drawings and design documentation for review
and approval by the Owner and Authority Having Jurisdiction.
Submittals shall include, at minimum:
* Floor plans showing all device locations
* Riser diagrams
* Sequence of operations
* Battery calculations
* Voltage drop calculations
* Product data sheets
* Wiring methods
* Device address list
* System network architecture
* Fire suppression interface details
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* Central station communication methods
No installation work shall begin until submittals are approved.
3. SYSTEM DESCRIPTION
3.1 General Requirements
* System shall be a fully addressable intelligent fire alarm system
* System shall be UL listed for fire protective signaling service
* System shall provide complete building coverage in accordance with NFPA 72 spacing, location, and
installation requirements
* System shall be non-proprietary to the extent possible, or clearly identified as requiring manufacturer-
specific service tools
* All components shall be new and from a single manufacturer unless otherwise approved
3.2 System Monitoring
* System shall be connected to a UL-listed central station monitoring service
* All alarm, supervisory, and trouble signals shall be automatically transmitted
* Communication methods shall comply with NFPA 72 (2025) supervision and reliability requirements
* Contractor shall identify all communication hardware, modules, and connection requirements necessary
for monitoring service integration
* Monitoring configuration shall allow for future changes in monitoring providers without requiring major
system replacement or redesign
3.3 Indoor Gun Range Fire Suppression System
Provide complete evaluation and code compliance upgrades for the indoor gun range fire suppression system,
including but not limited to:
* Inspection and assessment of the existing suppression system and associated controls
* Replacement or upgrade of obsolete, damaged, non-functional, or non-compliant components
* Verification of sprinkler coverage, spacing, hydraulic requirements, and obstruction clearances
* Replacement or addition of sprinkler heads as required for occupancy classification and environmental
conditions
* Inspection and testing of valves, supervisory switches, tamper switches, flow switches, piping, hangers,
and supports
* Integration of suppression system supervisory and alarm signals into the new fire alarm control panel
* Verification of required fire department connections, signage, and identification
* Coordination with ventilation or exhaust shutdown systems associated with the firing range
* Provide all required permitting, testing, flushing, hydrostatic testing, and final acceptance
documentation
* Provide complete code compliance in accordance with applicable NFPA standards, IFC 2024
requirements, and AHJ requirements
4. SYSTEM PERFORMANCE REQUIREMENTS
* Provide complete automatic detection coverage for all required spaces including corridors, offices,
mechanical rooms, electrical rooms, storage areas, and support spaces
* System shall provide distinct alarm, supervisory, and trouble signals
* System shall include event logging and history storage capability
* System shall support future expansion without major system redesign
5. FIRE ALARM CONTROL PANEL (FACP)
* Microprocessor-based addressable fire alarm control panel
* UL 864 listed
* Network capable and expandable
* Battery backup sized per NFPA 72 standby and alarm duration requirements
* Provide local annunciation of all system events
* Provide USB or network programming interface for authorized personnel
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6. INITIATING DEVICES
Provide and install all initiating devices required for a complete code-compliant system.
6.1 Automatic Detection
* Photoelectric smoke detectors in all required areas
* Multi-criteria detectors where environmental conditions warrant reduced nuisance alarms
* Heat detectors in mechanical rooms, electrical rooms, and other non-occupied spaces as required
6.2 Manual Initiation
* Addressable manual pull stations located at required exits and travel paths per NFPA 72 and applicable
building code requirements
7. NOTIFICATION APPLIANCES
Provide audible and visual notification appliances throughout the facility in compliance with NFPA 72 (2025),
IFC 2024, and ADA requirements.
Notification appliances shall include:
* Horn/strobe or speaker/strobe devices as required
* High and low intensity strobes where applicable
Device placement shall ensure complete occupant notification coverage for audibility and visibility
requirements.
8. SYSTEM INTERFACES
Provide all required interface modules and programming for integration with applicable building systems,
including:
* HVAC shutdown systems
* Door release systems
* Elevator recall systems
* Fire sprinkler monitoring systems
* Suppression system monitoring and supervisory devices
* Ventilation or exhaust shutdown systems associated with the firing range
9. WIRING AND INSTALLATION
* All wiring shall comply with NFPA 70 and NFPA 72 installation requirements
* Circuits shall be Class A or Class B as required by system design and AHJ approval
* Wiring shall be properly labeled, documented, and tested
* All installation methods shall comply with manufacturer requirements and listing instructions
* Penetrations shall be properly firestopped in accordance with applicable codes
10. TESTING AND ACCEPTANCE
The contractor shall perform complete system testing in accordance with NFPA 72 Chapter 14 (2025 Edition).
Testing shall include:
* All initiating devices
* All notification appliances
* All control relays and interface functions
* Fire suppression monitoring functions
* Central station communication verification
* Battery standby calculations and testing
Contractor shall provide completed NFPA 72 inspection, testing, and maintenance documentation.
Final acceptance shall be subject to approval by the Authority Having Jurisdiction and the Owner's
representative.
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11. TRAINING AND DOCUMENTATION
Contractor shall provide:
* As-built drawings showing all device locations and wiring routes
* Complete system programming documentation
* Device address lists and panel configuration records
* Operation and maintenance manuals
* Warranty documentation
* Inspection and testing reports
Contractor shall provide on-site training for facility personnel covering:
* System operation
* Alarm response procedures
* Basic troubleshooting
* System reset procedures
* Emergency procedures
* Reporting of system troubles and impairments
12. WARRANTY AND SERVICE
* System shall include a minimum one-year warranty on all parts, labor, and programming from the date
of final acceptance
* Contractor shall provide emergency service response procedures and escalation contacts
* Extended service agreement options shall be included with the bid proposal
13. PERMITS AND CODE COMPLIANCE
The contractor shall obtain all permits, inspections, approvals, and certifications required for completion of the
project.
All work shall comply with:
* NFPA 72 (2025 Edition)
* NFPA 70
* IFC 2024 as adopted by the City of Saginaw
* Applicable State of Michigan codes
* AHJ requirements
* Manufacturer installation standards
Any deficiencies identified by the AHJ or code review process shall be corrected by the contractor at no
additional cost if related to design, installation, or code compliance deficiencies.
IITTEEMM QQTTYY DDEESSCCRRIIPPTTIIOONN TTOOTTAALL CCOOSSTT
1 LOT SAGINAW POLICE DEPARTMENT FIRE ALARM
SYSTEM REPLACEMENT $________________
FOB: CITY OF SAGINAW
1435 S WASHINGTON AVE.
SAGINAW, MI 48601
PAYMENT TERMS: _________________ DELIVERY LEAD TIME: _________________
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SHIPPING/HANDLING
All shipping and handling charges and all costs associated with the delivery, installation and/or completion of the
product or service requested must be included in your bid, including but not limited to any titles, fees, and transfer
cost.
VENDOR COMPLIANCE
The City of Saginaw requires bidders to submit documentation furnished by the Purchasing Office indicating
compliance with the Ordinance 14.33. Vendor Compliance Forms must be on file with City of Saginaw
Purchasing Office, 1315 S. Washington Ave, Room #105, Saginaw, Michigan 48601. Forms are available for
download at www.saginaw-mi.com.
EVIDENCE OF BIDDER'S QUALIFICATIONS
Bidders may be required to submit a Statement of Qualification and/or provide satisfactory evidence that they
have been regularly engaged in the business and are reasonably familiar therewith, and that they are fully
prepared with the necessary capital, materials, and machinery to complete the work or to furnish the materials
contracted for to the satisfaction of the City.
CONTRACT ASSIGNMENTS OR TRANSFERS PROHIBITED
The assignment or transfer of a contract, or of interests in the contract, are prohibited unless approved by the
City of Saginaw Purchasing Office, respective City department and City Council.
THIRD PARTY
In the event the awarded bidder uses a third-party company to provide the goods and/or services requested, the
bidder must notify the Purchasing Office before said goods are shipped and/or services provided. At that time,
the City reserves the right to accept or reject the use of a third party. The awarded bidder shall be solely
responsible for payment to the third-party company.
AS NEEDED BASIS
The City reserves the right to request items on an 'as needed' basis.
CONTRACTOR COMPLIANCE
This Contract shall commence on July 1, 2026, and it shall continue for a period of three (3) years, unless
terminated prior to June 30, 2029. Earlier termination of this Agreement, with or without cause, may be made
by the City with thirty (30) days written notice to the Contractor. Upon any such early termination, Contractor
shall tender to the City any work in progress and submit an invoice to City for any fees for work performed up
to the date of termination.
It is expressly understood and agreed that Contractor, and its employees and agents, are independent
contractors. Contractor, and its employees and agents, shall in no way be deemed to be and shall not hold
themselves out as the employees, servants or agents of the City. Contractor, and its employees and agents,
shall not be entitled to any fringe benefits of the City. Contractor shall be responsible for the withholding and
payment of all applicable taxes for its employees and agents, including, but not limited to, income and Social
Security taxes, to the proper Federal, state and local governments. Contractor shall carry workers'
compensation coverage for its employees, to the extent required by law, and shall provide the City with proof of
said coverage, if requested.
Contractor shall provide all services to be performed under this Contract in complete compliance with all
applicable federal, state and local laws, ordinances, rules and regulations, including those laws prohibiting
discrimination of any protected class. The laws of the State of Michigan shall control the provisions of this
Contract, and any dispute hereunder shall be in the jurisdiction of the Michigan courts.
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INDEMNITY
The Contractor shall, at Contractor's own expense, protect, defend, indemnify and hold harmless the City, and
its officers, employees, agents, or representatives, from and against all claims, damages, liabilities, losses and
expenses, including reasonable attorney's fees, resulting from the acts, omissions, or negligence of the
Contractor, or any of Contractor's officers, employees, agents, representatives, or subcontractors, in any way
connected or otherwise related to their performance or nonperformance of this Contract.
INSURANCE
When proof of insurance is required, it is to be carried out within the following parameters:
(A) Limits of liability and types of coverage required will vary depending on the specifications involved in the
project and the indemnification needs of the City as set forth in such individual project specifications.
(B) All certificates of insurance submitted to the Purchasing Officer, or his or her designee, must list the City
as an additional insured, and be delivered, either by facsimile transmission or mail, directly from the
issuing agent.
(C) It is the responsibility of the insured contractor to confirm that such proofs of insurance are on file with,
and their form acceptable to, the City Purchasing Officer, or his or her designee, respective of the
individual project specifications, prior to the issuance of any purchase order, purchase order contract,
written contract, or professional service.
TITLES AND FEES
All vehicles purchased by the City shall be titled to "City of Saginaw". Contact the Purchasing Office for title and
license plate instructions.
FORM OF BIDS
(1) Bids submitted in response to any notice shall be submitted according to the following instructions, or the
bid may be disqualified.
a. Bids must be submitted on printed forms furnished by the City Purchasing Officer, or his or her
designee. Voluntary alternates may be attached to the bid form, if necessary.
b. Bids must be in ink or typewritten.
c. Bids must contain the bidder's complete name, address, and telephone number.
d. Bids must be signed in ink and dated.
e. Bids must include delivery or completion time.
f. If an addendum (Form B02) is issued by the City, it must be signed, dated, and returned with bid.
g. An original bid bond, certified check, or cashier's check in the amount of five percent (5%) of the
total amount bid must be submitted with any bid in excess of $100,000. If the agreement is for
multiple years, each year should be combined to get your total cost. Facsimiles or copies of the
bid bond will not be accepted, and your bid will be disqualified if submitted in that manner.
h. All erasures or corrections to pricing information must be initialed in ink.
i. In case of a discrepancy between a unit price and its extension, the unit price will be considered
correct, and the bid will be recalculated to determine the amount bid. All additional errors will be
corrected, and the total bid will be adjusted to reflect the corrections.
j. All bids must be submitted to the City Purchasing Office by the date and time specified on bid
forms. The Purchasing Office is located at Saginaw City Hall in room #105.
k. Each bid must be enclosed in a sealed envelope with the "bid number" marked on the front.
l. Once a bid has been submitted, the bidder will not be allowed to withdraw, modify, or correct any
information.
m. The original bid and one (1) copy should be submitted.
(2) The City reserves the right to accept or reject any and all bids, or parts thereof, and to waive any
irregularities which do not materially affect the bid document or otherwise conflict with statute or
ordinance. Any rejections of bids shall be made only if there is a sound documented reason for the same.
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14.36, PREFERENCE FOR LOCAL BIDDERS
(A) (1) If the lowest bidder is not a Saginaw-based bidder, as defined above, any Saginaw-based bidder
with a bid within 5% of the lowest bid shall be deemed the lowest bidder if it agrees to reduce its bid to match
the bid of the lowest bidder. Such a bidder will remain bound to all other terms of their original bid. (2) A
lowered bid by a Saginaw-based business which is premised upon, in whole or in part, changes to or variances
to the bid specifications, contract requirements, or scope of work, shall be considered non-responsive and will
not be considered.
(B) If such a Saginaw-based business refuses to reduce its bid to match the lowest bid, then the next
lowest responsive and responsible Saginaw-based business with a bid within 5% of the lowest bid shall be
deemed the lowest bidder if it agrees to reduce its bid to match the bid of the lowest bidder. Such a bidder will
remain bound to all other terms of their original bid.
(C) If no responsive and responsible Saginaw-based businesses within 5% of the lowest bid agree to
reduce their bids, then the contract shall be awarded to the person or business with the lowest, most
responsive, and responsible bid.
(D) In the event of a tie between two (2) or more Saginaw-based businesses, where all other factors
are equal, the award of the bid shall be by coin toss conducted by the Purchasing Officer or his/her designee.
(E) No contract awarded pursuant to this ordinance shall be sublet in any manner that permits 50% or
more of the dollar value of the contract to be performed by a subcontractor or subcontractors who do not meet
the definition of "Saginaw-based business".
(F) The section shall not waive or constrain, in any manner, the right and prerogative of the City to
reject any and all bids or proposals from any Saginaw-based business which fails to meet the requirements of
any other section of this ordinance, or to reject a bid which is in any way incomplete, irregular, not responsive
or not responsible.
(G) Local preferences shall not be applied in cases of procurements funded, even in part, with federal
dollars, unless such procurement is for architectural and engineering services. When contracting for
architectural and engineering services, local preference may be a selection criterion provided its application
leaves an appropriate number of qualified vendors, given the nature and size of the project, to complete the
contract.
CHECK LIST - BEFORE SUBMITTING YOUR BID:
Did you check www.saginaw-mi.com to see if there was an addendum issued?
Is your bid signed, in ink, in BOTH PLACES by an authorized representative of your company?
Did you provide the payment terms & delivery lead time?
Is the outside of your envelope (shipping and/or regular) labeled with the bid number?
Are you submitting your original bid plus one (1) copy as required?
Did your total bid exceed $100,000? If so, did you include the original bid bond,
certified bank or money order in the amount of 5% of the total bid amount?
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By submitting a response to this request for proposal, the bidder agrees to the terms and conditions set forth
herein. Any changes made to such terms and conditions by the bidder in the bidder's response may result, at
the City's sole discretion, in the bidder's disqualification.
By signature, the bidder acknowledges that the signer has complete authority to execute the bid on behalf of the
bidder and that the bid is genuine and not collusive in any manner; and that no other bidders were improperly
induced to refrain from bidding or induced to submit a sham bid; and that the bidder agrees to have withheld from
any payment due them, any amounts owed for taxes or other charges due the City of Saginaw; and that
successful bidders are subject to mandatory City of Saginaw income tax withholdings.
The vendor hereby agrees to maintain the bid price for one (1) year from the date of this bid and the City
reserves the right, in its sole discretion, to purchase such additional supplies as it deems necessary at said rate
in an amount not to exceed the total contract price of the original bid.
Company Name: __________________________________________________________
Signature (ink): __________________________________________________________
Printed Name: __________________________________________________________
Title: __________________________________________________________
Address: __________________________________________________________
City, State, Zip Code: __________________________________________________________
Telephone Number: __________________________________________________________
Email Address: __________________________________________________________
MICHIGAN'S IRAN ECONOMIC SANCTIONS ACT:
The Act provides that Iran linked businesses are ineligible from submitting a bid on the City's requests for
proposals. The Act further provides that the City shall require all bidders to certify that they are not Iran linked
businesses.
Definition: Iran linked businesses are those linked to the Iranian energy sector. An Iran linked business is
specifically defined as:
(i) A person engaging in investment activities in the energy sector of Iran, including a person that provides
oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or
liquefied natural gas for the energy sector of Iran.
(ii) A financial institution that extends credit to another person, if that person will use the credit to engage in
investment activities in the energy sector of Iran.
The provisions of the Act are only in effect if a country is a state sponsor of terror. A state sponsor of terror is
defined as any country determined by the United States Secretary of State to have repeatedly provided
support for acts of international terrorism. Iran is currently on the US SOS state sponsor of terror along with
Cuba, North Korea, and Syria.
The signature below certifies your company is in compliance with the Michigan Iran Economic Sanctions Act as
identified above. Further information on this act can be viewed at http://www.state.gov/j/ct/list/c14151.htm.
________________________________________
Signature
________________________________________
Printed Name
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REVIEW OF BIDS
(A) After opening the sealed bids, the Purchasing Officer, or his or her designee, shall refer the bids to the
affected department head for review. A bid tabulation sheet detailing initial results shall be available in the City
Purchasing Office and posted on the City of Saginaw website.
(B) Upon review of the bids received, the respective department shall make a recommendation to the
members of the Purchasing Committee.
(C) Upon approval of the Purchasing Committee, the respective department will be advised to prepare a
Council Communication to be reviewed and potentially approved by City Council.
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This offer is accepted by the issuance of a purchase order signed by The City Purchasing Officer for all or any
portion of this bid and shall constitute a contract between the parties.
The City of Saginaw at its sole discretion may choose to extend any agreement/contract for goods and/or
services for a period of no more than two (2) one-year extensions providing the bidder is willing to keep their
pricing and terms for said goods and/or services the same as the previous agreement and/or contract.
All invoices must be submitted within sixty (60) days from the time of delivery of goods or services or the
completion of projects. Invoices must refer to a valid purchase order number to be paid. All invoices that do not
reference a valid purchase order number will be held for validation and/or returned to the original source.
CITY OF SAGINAW, a Municipal Corporation
BY: ____________________________________ DATE: ______________________________
(PURCHASING OFFICER)
1315 S. WASHINGTON AVE
SAGINAW, MICHIGAN 48601
TELEPHONE: (989) 759-1430
Bidder acknowledges that by its signature below and approval of Bidder's bid by City Council, this Request for
Sealed Bid Proposal shall become a binding Contract on Bidder.
BY: ____________________________________ DATE: ______________________________
(VENDOR NAME)
I: FS: PURCHASING: BID TEMPLATE HISTORY - REV 5/19/26
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