Safety Training and Compliance

R
EQUEST FOR
P
ROPOSAL
M C
ONROE OUNTY
W A
ATER UTHORITY
S T C
AFETY RAINING AND OMPLIANCE
April 17, 2026
Monroe County Water Authority
475 Norris Drive
Rochester, New York 14610

Request for Proposal
Safety Training and Compliance
SECTION 1 - INVITATION TO PARTICIPATE
1.1 Purpose
The Monroe County Water Authority ("MCWA") is soliciting Statements of Proposals
from consultants for professional services related to Safety Training and Compliance
("Project").
Prospective Proposers must offer a Statement of Proposals that will meet the scope
of services, qualifications, and general description of work activities identified in
Section 2 of this Request for Proposal (RFP).
In responding to this RFP, Proposers must follow the prescribed format as outlined
in Section 3. By doing so, each Proposer will be providing MCWA with comparable
data submitted by the other Proposers and, thus, be assured of fair and objective
treatment in the MCWA review and evaluation process.
1.2 RFQ Procurement Officer
Pursuant to State Finance Law 139-j and 139-k, this Request for Proposal includes
and imposes certain restrictions on communications between a Governmental Entity
(MCWA) and Bidder/Offerer during the procurement process. The RFP Procurement
Officer identified below is the sole point of contact regarding this RFP from the date
of issuance until the selection of the successful Proposer.
Craig Watt, Safety Manager
Monroe County Water Authority
475 Norris Drive
Rochester, NY 14610
Fax: (585) 442-0220
Email: craig.watt@mcwa.com
1.3 Presentation and Clarification of MCWA's Rights and Intentions
MCWA intends to enter into a contract with the selected Proposer to supply the
services in Section 2. However, this intent does not commit MCWA to award a
contract to any responding Proposer, or to pay any costs incurred in the preparation
of the Statement of Proposal or a cost in response to this request, or to procure or
contract for any services. MCWA reserves the right, in its sole discretion, to (a) accept
or reject in part or its entirety any proposal received as a result of this RFP if it is in
the best interests of MCWA to do so; and (b) award one or more contracts to one or
more qualified Proposers, if necessary, to achieve the objectives of the RFP if it is in
the best interests of MCWA to do so.
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Request for Proposal
Safety Training and Compliance
1.4 Time Line
The schedule of events for this RFP is anticipated to proceed as follows:
* If required, an Addendum to the RFP will be distributed on or before May 11,
2026.
* All requests for RFP clarification/questions must be submitted in writing or e-
mailed to the RFP Officer at the E-mail address provided in Section 1 and received
no later than the close of business on May 15, 2026.
* The final RFP submissions must be received by the close of business on May
22, 2026 at the address shown in Section 3.1.
* Submissions will be presented to the MCWA Board of Directors for approval on
June 11, 2026.
1.5 Overview of the Organization
MCWA provides a high quality, safe, and reliable water supply, in a financially
responsible manner.
MCWA was created by State legislation in 1950 to solve the water supply needs of this
community. In 1959, MCWA took over the assets of the private New York Water
Service Corporation and had 27,000 retail customers serving just portions of the
County's inner ring towns and portions of the City. As surrounding towns and villages
faced new water supply challenges, the MCWA service area has steadily grown.
Today, we serve over 181,000 customers in every town and village in Monroe County
(partially in the City of Rochester) plus towns, villages and other water authorities in
each of the five adjacent counties.
The MCWA system infrastructure includes two operations centers and a meter shop;
three water treatment plants (i.e., Shoremont, Webster, and Corfu); 47 remote
pumping stations; 51 tanks and 2 storage reservoirs; and over 3,495 miles of
transmission and distribution water mains.
MCWA's workforce consists of 43 Production & Transmission employees (Water
Treatment Plants; Claims & Compliance); 70 Facilities, Fleet & Operations employees
(Vehicle Shop, Warehouse, Distribution Maintenance, Hydrants, Valves and
Dispatch); 29 Engineering employees (Design, Engineering Support, Technical
Support and Construction Services); 61 Finance employees (Meter Services,
Accounting, Customer Service, Information Technology and Purchasing); and
Administration employees (Personnel, Security and Safety).
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Request for Proposal
Safety Training and Compliance
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1.6 Overview of the Project
In conducting its normal operations, MCWA employees perform various job duties
that require them to comply with numerous OSHA and PESH regulations.
The consultant shall provide all professional services as described herein and/or
further directed by the MCWA, including but not limited to, the development of Safety
Training tailored to OSHA and PESH regulations.
The project is to provide and develop training; assist with issues that arise to enable
us to conform and comply with OSHA and PESH regulations and to provide reports
and/or assistance with general compliance as needed.
The Professional Services Agreement shall be in effect for a maximum period of five
(5) years.
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Request for Proposal
Safety Training and Compliance
SECTION 2 - DETAILED SCOPE OF SERVICES
2.1 Scope of Work
Below is a preliminary outline of the required support tasks to be included under this
Contract. Additional tasks may be required. The Proposer is encouraged to expand
upon this outline and present additional detail delineating its proposed approach to
this Contract.
A. Training: The Consultant will provide the regulatory-driven frequency of
training, with the relevant regulations cited for each of the following:
1. Aerial Lift - 2 sessions as needed.
2. Chain and Sling Annual Inspections - 1 session per year.
3. Chainsaw Training - 1 session as needed.
4. Crane/Hoist/Rigging - 3 sessions every year.
5. Excavation/Trenching/Shoring/Competent Person - 2 sessions every
year.
6. Fall Protection (to include tank climbing & ladder safety) - 3 sessions
every year
7. NFPA 70E Electrical Training for Electricians - 1 session every other
year.
8. Proposer may propose additional training courses on topics not listed
on this RFP.
9. Onsite courses will take place at one of the following facility locations:
East Side Operations Center (ESOC)
475 Norris Drive
Rochester, NY 14610
Shoremont Water Treatment Plant (SWTP)
4799 Dewey Avenue
Rochester, NY 14612
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Request for Proposal
Safety Training and Compliance
10. At ESOC and SWTP, MCWA can provide a computer, large viewing
monitor, and white boards.
11. MCWA will handle employee sign-in and training logs.
12. The most active training sessions for MCWA are January to July.
B. Assistance with Safety Compliance Issues: Consultant will assist MCWA in
safety-related issues that may arise based on our requests for assistance.
C. Reports: Consultant will generate reports as needed (for items such as:
Chain and Sling Inspections, Excavation Inspections; Tank Climbing issues,
etc.).
D. Proposer shall provide a qualified trainer to conduct each training session.
E. Proposer shall provide all training supplies and materials for above-
mentioned training courses; including course outline.
F. MCWA will provide training equipment for; PPE, Fall Protection, Work Zone,
chainsaw, XLSaw, Aerial lifts, Forklifts, Backhoes, Loader, Crane Truck.
G. Proposer shall provide training certificates for all participants who
successfully complete the course of study (Backhoe, Forklift, Aerial Lift,
Loader, Crane Truck).
H. Proposer shall advise how much advance notice is required to schedule each
training course.
SECTION 3 - SPECIFIC PROPOSAL REQUIREMENTS
3.1 Submission of Proposer's Statement of Proposal
A. Acceptance Period and Location: To be considered, Proposers must submit
a complete response to this RFP. Proposers not responding to all information
requested in this RFP or indicating exceptions to those items not responded to
may be rejected.
The submittals must be received at the address below before the time defined
in Section 1:
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Request for Proposal
Safety Training and Compliance
Safety Training and Compliance
Attn: Craig Watt, Safety Manager
Monroe County Water Authority
475 Norris Drive
Rochester, NY 14610
There will be no public opening of the submittals.
B. Required Copies: Proposers must submit one (1) signed original Proposal
Statement and five (5) copies. They should be clearly marked as "Safety
Training and Compliance". The Proposer will make no other distribution of
this submittal.
C. Delivery: All Proposals must be submitted in a sealed envelope clearly
labeled "Safety Training and Compliance", addressed to Craig Watt, and be
submitted via delivery service, such as UPS or FedEx. Delivery service must
be instructed to "Deliver to blue drop box located at Employee Entrance -
Door 19". MCWA cannot accommodate deliveries requiring signatures to
confirm receipt. The US Postal Service is not an acceptable means to deliver
to this location, proposals hand delivered or submitted via US Postal Service
will be returned unopened.
Proposers shall have sole responsibility to contact Craig Watt to confirm
receipt of proposal.
3.2 Clarification of RFP and Questions
Questions that arise prior to or during preparation of the Proposals must be
submitted in writing or via Email pursuant to instructions in Section 1 of this RFP. As
per NYS Finance Law, no contact will be allowed between the Proposer and any other
member of MCWA with regard to this RFP during the RFP process unless specifically
authorized in writing by the RFP Procurement Officer. Prohibited contact may be
grounds for Proposer disqualification.
3.3 Addenda to the RFP
In the event it becomes necessary to revise any part of this RFP, an addenda will be
sent to the short-list of firms receiving this RFP. An acknowledgement of such
addenda, if any, must be submitted with the RFP response.
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Request for Proposal
Safety Training and Compliance
3.4 Organization of Proposals Statement
This section outlines the information that must be included in your Proposals
Statement. Please respond with your information in the same order as the items in
the section.
A. Company Information: Provide a brief history of your company including
the number of years in business, identification of company ownership, and the
number of employees.
B. Value-Added Services/Benefits: Describe any value-added service your
company will provide as part of this contract and any specific benefits to
MCWA as a result of this partnership.
C. Project Team: Provide a description of the Project team's organization and
roles. List the specific Project team members, including resumes. Please note:
MCWA places great importance on the individual team members. Those
proposed should be available, if selected. If in doubt, listing "alternatives" is
acceptable.
D. References: Provide a minimum of three (3) clients for whom your company
has provided similar services. Include the following information for each
client:
* Name and address of client;
* Name and telephone number of contact person;
* Summary of the services provided.
E. Procurement Form: Include the procurement disclosure form contained in
Section 4.6.
3.5 Fee Proposal
Your Fee Proposal should include as a minimum the following items for each training
course:
A. The services that the training staff will provide.
B. The estimated charge for onsite training based upon:
* A minimum charge per participant.
* A minimum charge per course.
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Request for Proposal
Safety Training and Compliance
* The minimum enrollment per class.
* The maximum enrollment per class.
* Duration of class (including breaks).
* Any limitations on class start time (earliest training start time would
be 7:00 a.m.).
* Any limitations on time of year (trainer not available at certain times of
the year).
* Specify if cost is per class or per employee.
* Specify if there is a discount available for scheduling back-to-back
training at the same location and day.
* What is billing schedule; i.e., per class, monthly, or quarterly.
3.6 Method of Evaluation and Selection
A. Evaluation Committee: Selected personnel from MCWA will form the
evaluation committee for the RFP. It will be the responsibility of this
committee to evaluate all properly-prepared and submitted Statements of
Proposals and make a recommendation for award.
B. Evaluation and Selection Criteria: All properly-prepared and submitted
Proposals shall be subject to evaluation deemed appropriate for the purpose
of selecting the Proposer with whom a contract may be signed. Evaluation of
the Proposals will consider several factors, each of which has an impact on the
relative success of the Proposer to provide the services as outlined in Section
2. Responses to this RFP will be evaluated according to the following criteria:
* Project Team and its experience with similar projects
* Value-Added Services/Benefits
* References
* Proximity of key staff
* Submission
SECTION 4 - GENERAL INFORMATION FOR THE PROPOSER
4.1 Reservation of Rights
MCWA reserves the right to refuse any and all submittals, in part, or in their entirety,
or select certain products from various Proposer proposals, or to waive any
informality or defect in any proposal should it be deemed to be in the best interest of
MCWA. MCWA is not committed, by virtue of this RFP, to award a contract or to
procure or contract for services. The proposals submitted in response to this request
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Request for Proposal
Safety Training and Compliance
become the property of MCWA. If it is in its best interest to do so, MCWA reserves the
right to:
A. Make selections based solely on the proposals or negotiate further with one or
more Proposers. The Proposer selected will be chosen on the basis of greatest
benefit to MCWA as determined by an evaluation committee.
B. Negotiate contracts with the selected Proposers.
C. Award a contract to more than one Proposer.
4.2 Investigations
MCWA reserves the right to conduct any investigations necessary to verify
information submitted by the Proposer and/or to determine the Proposer's capability
to fulfill the term the terms and conditions of the bidding and the anticipated contract.
MCWA will not consider Proposers that are in bankruptcy or in the hands of a receiver
at this time of tendering a proposal or at the time of entering into a contract.
4.3 Incurring Costs
MCWA is not liable for any costs incurred by Proposer prior to the effective date of
the contract.
4.4 Material Submitted
All right, title, and interest in the material submitted by the Proposer shall vest in
MCWA upon submission to MCWA without any obligation or liability by MCWA to the
Proposer. MCWA has the right to use any or all ideas presented by a Proposer.
MCWA reserves the right to ownership, without limitation, of all materials submitted.
However, because MCWA could be required to disclose documents received under
the New York Freedom of Information Law, MCWA will, to the extent permitted by
laws, seek to protect the Proposer's interests with respect to any trade secret
information submitted as follows:
Pursuant to Public Officers Law Section 87, MCWA will deny public access to Proposer's
proposal to the extent the information constitutes a trade secret, which if disclosed
would cause substantial harm to the Proposer's competitive position, provided the
Proposer identified the information it considers to be a trade secret and explains how
disclosure would cause harm to the Proposer's competitive position.
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