SafeDefend Equipment

Agency:	Maize Unified School District
State:	Kansas
Type of Government:	State & Local
Posted Date:	Dec 31, 2025
Due Date:	Jan 7, 2026
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

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Maize USD 266

Request for SafeDefend Equipment

December 31, 2025

Maize USD 266 is requesting bids for purchase and installation of SafeDefend SD-300

safes with safety kits, activation modules with covers, and siren/strobes. The bid should

also include costs for wire drops at 65 locations, in 11 different buildings, a year of

support normally included in the first year, and any applicable customer discounts. The

term “lowest responsible bidder” is defined as allowing the school district to choose

between the kinds of materials, goods, or services subject to bid. The school district may

consider such factors as labor costs, service, availability of materials and supplies,

maintenance costs, and experience of vendors on previous similar projects. The school

district may also determine any differences or variation in quality or character of the

materials, goods, or services being bid.

The item(s) contained in this bid shall conform to all standards including warning labels

and safety devices, guards, and equipment required to meet the safety standards

established by any jurisdiction recognized by industry safety councils or organizations to

establish safety standards.

K.S.A. 75-3740(g) (The State Preferential Bid Law) may be applied against all vendors

who are domiciled outside of the State of Kansas, and whose state has preferential

bidding statute.

Please return this bid in a sealed envelope, with the name of the bidder and marked

“SafeDefend Equipment” on the lower left-hand corner. Return the bid, the attached

summary sheet no later than 4:00 pm on Wednesday, January 7, 2026 to:

Maize USD #266

Attn: Tim Brant

905 W Academy Ave

Maize, KS 67101

STANDARD CONDITIONS

1. Maize USD 266 reserves the right to reject any item(s) in the bid and to

waive any informality in bidding. Contracts entered into on the basis of

submitted bids are revocable if contrary to law.

2. Bids of an incomplete nature, or subject to multiple interpretations may, at the

option of the School District, be rejected as irregular.

3. If applicable, each bid item must show unit price and extension. In case of error,

unit prices will govern. Alternate bids, and/or bids based on group or total awards

may be considered.

4. The district will consider all products that are deemed equal.

5. Deliveries are to be F.O.B. to the stated location. Shipping and delivery charges

will not be separate from the bid amount.

6. Certain bids, because of unique factors, may not be covered by standard

conditions. Alternate or special conditions will take precedence over any standard

condition previously stated.

7. Per K.S.A. 60-1111, Public Works Bonds will be required per Kansas law for bids

in excess of $100,000.

8. A performance bond is required for any bid in excess of $40,000.

9. A bid bond of 5% of the bid total will be required on any bid in excess of $20,000.

Bond may be in the form of a cashier’s check or money order in lieu of actual

bond (only applies to construction projects).

10.Vendor(s) shall be in compliance with all federal, state and local laws,

ordinances, and regulations.

11.A valid federal tax identification number must be provided before any purchase

order can be issued.

12.A purchase order constitutes the buyer’s offer to the seller upon the terms and

conditions stated herein, and shall become a binding contract on the terms set

forth when it is accepted, either by acknowledgement or performance.

13.If the vendor fails to make deliveries or initiate performance within the time

specified on the request for bid or the purchase order, USD 266 may, by written

notice, terminate the right of the vendor to proceed with deliveries or

performance.

14.Vendor shall certify that all supplies or equipment sold and delivered to the

district are free and clear of any and all liens or claims or liens arising under and

by virtue of the provisions of the General Statutes of Kansas, 1961 Supplement,

Sections 58-201, et. seq., and any other lien, right or claim of any kind.

15.All items sold and delivered to the district shall be free from defects in material

and workmanship, and shall be subject to our inspection and approval at any

time within thirty days after delivery. Rejected items shall be held at the seller's

risk and expense. No replacement of defective items shall be made by the seller

unless agreed to by a USD 266 authorized representative and such agreement

shall be in writing.

16.The successful bidder shall not be allowed any extra compensation by reason of

any matter or thing concerning which the bidder might have fully informed

themselves because of their failure to do so prior to the bidding. The successful

bidder must employ, so far as possible, such methods and means in the carrying

out of the work as will not cause any interruption or interferences with any other

contractors and/or District operations.

17.Each bid shall be signed by the person making the bid, along with the firm name,

mailing address and telephone number. In case the bid is made by a corporation,

the same shall be signed by a legally authorized agent of the corporation. The

envelope shall be sealed and plainly marked as a bid for this particular project.

18.The vendor agrees to require the following sections in all contracts:

a. A requirement to observe the provisions of the Kansas Act Against

Discrimination;

b. A requirement that all solicitations or advertisements for employees shall

include the phrase “Equal Opportunity Employer”;

c. A requirement to comply with the proper reporting procedures to the

Kansas Commission on Civil Rights, in accordance with the provisions of

K.S.A. 1976 Supp. 44-1030;

d. A requirement that the vendor should be found guilty of a violation of the

Kansas Act Against Discrimination; such violation shall deem any contract

with USD 266 to have been breached.

General Contractual Requirements

1. Prices quoted shall be a “per building” cost, and shall include all costs for labor,

equipment, supplies, shipping and material charges to complete the work and/or

deliver the materials at the location indicated and as requested by the Executive

Director of Health, Safety and Prevention.

2. Every new device shall include Pro Support offered by SafeDefend

3. Price shall include any existing customer discounts offered by SafeDefend

4. All equipment shall be connected to SafeDefend monitoring system

5. Faxed/emailed bids will not be accepted.

6. Whenever products or materials of any particular producer or manufacturer are

mentioned in our specifications, such a product or material mentioned is intended

to be descriptive of type or quality and not restrictive to those mentioned except

as noted.

7. Maize USD 266, a governmental subdivision, is exempt from payment of Federal

Excise Tax and State Sales Tax. Tax exemption information will be furnished

upon request.

8. In case of default by the Contractor, the District will procure the services herein

specified from other sources and hold the Contractor responsible for any excess

cost occasional thereby.

9. Failure to perform as guaranteed, or any other default by the Contractor, may

result in disqualification of the Contractor from future bidding.

10.Should bidder take exception to any terms, conditions, or specification; stated

therein, such exception must be noted IN WRITING within your bid submittal and

an alternate stated. Failure to do so will result in the assumption and requirement

of compliance with said terms, conditions, and specifications as stated.

11.Failure to provide any requested information may result in the rejection of your

bid.

HOLD HARMLESS AGREEMENT

To the fullest extent not prohibited by law, the contractor shall indemnify and hold

harmless the District, its Board of Education, officers, agents, and employees from and

against all claims, damages, losses and expenses (including but not limited to attorney’s

fees) arising by reason of any act of failure to act, negligent or otherwise, of Contractor,

of any subcontractor (meaning anyone, including but not limited to consultants having a

contract with Contractor or a subcontractor for a part of the services), or of anyone

directly or indirectly employed by the Contractor or its subcontractor may be liable, in

connection with providing these services.

Minimum specifications are as follows:

Quantity Description

SafeDefend Siren/Strobe devices

● Appropriate hardware and brackets

● Pull cables for each device from

switch panel to designated

termination point

● Ensure power and connection to

SafeDefend monitoring system

● Pro Support for each device

New SafeDefend SD-300 boxes for

classrooms

● Contents of box to include standard

SafeDefend box material (first aid

supplies, baton, pepper spray, flex

cuffs, whistle, vest, flashlight)

● Appropriate hardware and brackets

● Pull cables for each box from switch

panel to designated termination point

● Ensure power and connection to

SafeDefend monitoring system

● Pro Support for each device

Activation modules with covers

● Appropriate hardware and brackets

● Pull cables for each box from switch

panel to designated termination point

● Ensure power and connection to

SafeDefend monitoring system

● Pro Support for each device

Siren/strobes with controllers

● Appropriate hardware and brackets

● Pull cables for each box from switch

panel to designated termination point

● Ensure power and connection to

Each

Total

SafeDefend monitoring system

● Pro Support for each device

Total

If you have any questions, please contact me by:

Email: tbrant@usd266.com

This page summarizes the opportunity, including an overview and a preview of the attached documents.

SafeDefend Equipment

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