Safe Sleep Program

Agency:	City of Ventura
State:	California
Type of Government:	State & Local
Posted Date:	Nov 13, 2025
Due Date:	Dec 18, 2025
Solicitation No:	P-130000788B
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Bid Number:	P-130000788B
Bid Title:	Safe Sleep Program
Category:	Professional Services
Status:	Open

Description:

Notice is hereby given that sealed proposals will be received at the Purchasing and Contracts Division for a Safe Sleep Program, in accordance with this Request for Proposal.

Closing Time and Date

One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked with the Proposal Number, and one (1) PDF electronic copy sent via email to the Purchasing Representative must be submitted prior to:

Thursday, December 18, 2024, at 4:00PM PST

Sealed proposals shall be delivered by courier, express mail, or in person to:

Purchasing & Contracts Division

City of San Buenaventura

501 Poli Street, Room 102

Ventura, CA 93001

Publication Date/Time:

11/13/2025 12:00 AM

Closing Date/Time:

12/18/2025 4:00 PM

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Request for Proposal No. P-130000788B

Thursday, November 13, 2025

Notice is hereby given that sealed proposals will be received at the Purchasing and

Contracts Division for a Safe Sleep Program, in accordance with this Request for

Proposal.

Closing Time and Date

One (1) hard copy bearing signatures delivered in a SEALED envelope clearly marked

with the Proposal Number, and one (1) PDF electronic copy sent via email to the

Purchasing Representative must be submitted prior to:

Thursday, December 18, 2024, at 4:00PM PST

Sealed proposals shall be delivered by courier, express mail, or in person to:

Purchasing & Contracts Division

City of San Buenaventura

501 Poli Street, Room 102

Ventura, CA 93001

Copies of the proposal package and subsequent addenda may be obtained at www.cityofventura.ca.gov/bids.

TABLE OF CONTENTS

Request for Proposal No. P-130000788B

Safe Sleep Program

1. Instructions to Bidders

1.1.

RFP Timeline

1.2.

Question and Answer Period

1.3.

Proposal Submission

1.4.

Elevated Consultant Interviews

1.5.

Proposal Format

1.6.

Contract

1.7.

Insurance Requirements

1.8.

Term of Agreement

1.9.

Agreement Prices

1.10. Bidder’s Security

1.11. Faithful Performance Bond

1.12. Subcontracting

1.13. California Public Records Act

1.14. Communications with City Staff or Elected City Representatives

2. Scope of Services

2.1.

Introduction

2.2.

Summary of Services

2.3.

Background

2.4.

Prerequisites

2.5.

Scope of Services

2.6.

Cost Proposal

3. Proposals

3.1.

3.2.

3.3.

3.4.

3.5.

Evaluation of Proposals

Proposal Format and Requirements

Required upon Successful Award of Bid

Special Requirements

Proposal Authorization Sheet

ATTACHMENTS

• Attachment A – General Provisions for Standard Form Contracts

• Attachment B – Professional Services Agreement

EXHIBITS

• Exhibit A – Professional Services Agreement (SCOPE OF SERVICES) Left blank

intentionally

• Exhibit B – Professional Services Agreement (SCHEDULE OF

COMPENSATION) Left blank intentionally

• Exhibit C – Professional Services Agreement (INSURANCE REQUIREMENTS)

1. INSTRUCTIONS TO BIDDERS

Request for Proposal No. P-130000788B

Safe Sleep Program

1.1 Request for Proposal Timeline

Release of Request for Proposal

Thursday, November 13, 2024

Questions to be submitted via Email Thursday, November 27, 2024, at 2:00 PM PST

Addendum to be Issued, if required Thursday, December 4, 2025

Proposal Submission Deadline

Thursday, December 18, 2025, at 4:00 PM PST

Start of Service

Thursday, January 1, 2026

1.2 Question and Answer Period:

All questions regarding this Request for Proposal (RFP) shall be submitted via email

to Nicole Supan, Purchasing Supervisor, at nsupan@cityofventura.ca.gov PRIOR to

Thursday, November 27, 2024, at 2 PM PST. Any questions submitted after the

deadline shall be rejected.

1.3 Proposal Submission:

To be considered, all proposals must be submitted in the manner set forth in the RFP.

It is the Responder’s responsibility to ensure that its/their proposal arrives on or before

the specified time. Proposers shall provide one (1) hard copy in a SEALED envelope

c l e a r l y m a r k e d w i t h t h e P r o p o s a l N u m b e r , and one (1) PDF electronic

copy sent via email to the Purchasing Representative, Nicole Supan at

nsupan@cityofventura.ca.gov. If discrepancies are found between the hard copy and

the PDF, the hard copy will provide the basis for resolving such discrepancies. If no

document can be identified as the original, proposal may be rejected at the discretion

of the City.

No oral, telegraphic, electronic, facsimile, or telephonic proposals or modifications

will be considered in the absence of a hard copy sealed proposal.

Proposals received after the scheduled submittal deadline will be returned.

Proposals postmarked prior to submittal deadline, but received after the deadline, will

be returned.

1.4 Elevated Consultant Interviews

The City may elect, at its option, to elevate the most qualified firms to an interview

phase.

1.5 Proposal Format:

Proposals must be submitted in the format described in the Proposal Format and

Requirements Section No. 3.2. Proposals must be completed in all respects as

required in the Proposal Format and Requirements Section. Proposals are to be

Request for Proposal No. P-130000788B

Safe Sleep Program

prepared in such a way as to provide a straightforward, concise description of

capabilities to satisfy the requirements of the RFP. Expensive binding, colored

displays, promotional materials, etc., are not necessary or desired. Emphasis should

be concentrated on conformance to the RFP instructions, responsiveness to the

RFP requirements, and on completeness and clarity of content. A proposal may

not be considered if it is conditional or incomplete.

1.6 Contract

A copy of the City of Ventura’s Professional Services Agreement, Attachment “B” is

included herein, as it will be the document executed into a final contract between

the City and the awarded Contractor. You do not have to return Attachment “B” with

your proposal submission; the sample Professional Services Agreement is provided for

reference only and does not have to be returned with the bid.

1.7 Insurance Requirements:

Successful firm shall provide insurance as noted in Exhibit “C” of Attachment “B”

Professional Services Agreement.

1.8 Term of Agreement:

The initial term of this Agreement shall commence on January 1, 2026 (or “Effective

Date”) and will continue for a period of three (3) years. The City may elect at its own

option to renew this Agreement for an additional two (2) in one-year increments. Initial

term, plus any option to extend shall not exceed a total of five years.

1.9 Agreement Prices:

Unless otherwise stated, prices are maximum for the term of the Contract. Price

adjustments, if allowed under this Contract, must be requested in writing and

accompanied by the required information to substantiate the request for price

adjustment, as set forth in the Contract. Any allowable request for price adjustment

must be delivered to the CITY at least 30 days before the adjusted prices become

effective. No price adjustment allowable under this Contract will be granted

retroactively. The CITY must also be given the benefit of any decline in prices. If any

price increase is granted by the CITY, the increase shall not be greater than the

Consumer Price Index (CPI) from the current year.

1.10 Bidder’s Security

A bid deposit in the amount of 10% of the bid is NOT required for this RFP.

1.11 Faithful Performance Bond

A surety bond conditioned upon the faithful performance of the contract is NOT

required for this RFP.

1.12 Subcontracting:

No Subcontracting any portion of Contractor’s duties under this agreement without

prior written consent of the City.

Request for Proposal No. P-130000788B

Safe Sleep Program

1.13 California Public Records Act

All submissions will be considered public documents under applicable state law except

to the extent that portions of the submissions are otherwise protected under state law.

Proposers should segregate any proprietary or confidential material and provide an

explanation as to why such information should not be deemed a public record, citing the

applicable portion of the California Public Records Act.

1.14 Communication with City Staff or Elected City Representatives:

Any communication with City staff or City Elected Representatives, except for the

Purchasing and Contracts Division, regarding this RFP is prohibited. Disregard of this

provision could result in rejection of the proposal.

This page summarizes the opportunity, including an overview and a preview of the attached documents.

* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.

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Safe Sleep Program

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