27-007 S2161 Windsor Parkway Sidewalk Project

INVITATION TO BID
27-007
S2161 Windsor Parkway Sidewalk Project
BID DUE DATE & OPENING October 11, 2026, 2:00 PM EST
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NON-MANDATORY PRE-BID CONFERENCE ATTENDANCE
Time: September 10, 2026, 11:00 AM Eastern Time (US and Canada)
VIA MICROSOFT TEAMS WEBINAR
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QUESTIONS DUE
September 17, 2026, 5:00 P.M.
Bids shall only be accepted online through the Bonfire Portal at:
https://sandysprings.bonfirehub.com/projects/252857/details
Any proposal submitted in any other format (email, paper, fax, mail, etc.) will not be accepted for
any reason.
GENERAL INFORMATION:
1. All communications regarding this solicitation must be with the assigned Procurement Agent,
Ericka Kelly, purchasing@sandyspringsga.gov.
2. All questions or requests for clarification must be sent via Bonfire under Message Vendor
Discussions: https://sandysprings.bonfirehub.com/projects/252857/details Questions are due no
later than September 17, 2026, 5:00 p.m. Questions received after this date and time may not be
answered. There is a pre-bid meeting associated with this solicitation.
3. Questions and clarifications will be answered in the form of an addendum. Any addenda, schedule
changes and other important information regarding the solicitation related to this solicitation will
be posted on Bonfire website at https://sandysprings.bonfirehub.com/projects/252857/details. It
is the Offeror's responsibility to check the Bonfire portal for any addendum or other
communications related to this solicitation.
4. The form of contract ("Contract") the City intends to execute with the successful Offeror is included
in this ITB. Offerors are urged to read this Contract, including exhibits carefully prior to submitting

a bid. In general, the City is unable to negotiate or revise contract provisions. If an Offeror believes
certain contract provisions are out of date, not applicable or place an undue burden or cost on the
Offeror or the City, the Offeror must address these concerns in writing during the question-and-
answer period. The Procurement Manager will review and determine the appropriate response. If
the City determines a change is warranted, an addendum will be posted to this ITB. If a firm is
unwilling to execute the Contract, whether modified by addendum or not, a bid should not be
submitted.
5. The City of Sandy Springs reserves the right to reject all bids and to waive technicalities and
informalities, and to make award in the best interest of the City of Sandy Springs.
6. The City of Sandy Springs is not responsible for any technical difficulties. It is highly
recommended that all potential contractors submit their quotes prior to the due date of this
solicitation.
TERMS & CONDITIONS
1. All applicable Federal and State of Georgia laws and City of Sandy Springs ordinances, licenses and
regulations of all agencies having jurisdiction shall apply to Offerors throughout and are
incorporated herein.
2. Professionals requiring special licenses shall be licensed in the State of Georgia, and shall be
responsible for those portions of the work as may be required by law.
3. No bid shall be accepted from, and no contract will be awarded to, any person, firm, or
corporation that (i) is in arrears to the City with respect to any debt, (ii) is in default with respect
to any obligation to the City, or (iii) is deemed irresponsible or unreliable by the City.
4. The City shall be able to request of Offeror satisfactory evidence that it has the necessary financial
resources to accomplish the requirements of the contract.
5. From the date this ITB is issued until a firm is selected, Offerors are not allowed to communicate
with any staff or elected officials of the City regarding this solicitation, except at the direction of
Ericka Kelly, Procurement Agent in charge of this solicitation. Any unauthorized contact may
disqualify the Offeror from further consideration. Contact information for the single point of
contact is as follows:
Ericka Kelly, Procurement Agent
City of Sandy Springs
1 Galambos Way
Sandy Springs, Georgia 30328
Email: purchasing@sandyspringsga.gov
6. All Offerors are hereby notified that any digital content, applications, websites, or technology
services provided under this solicitation must comply with the accessibility standards established
under the Americans with Disabilities Act (ADA) and Web Content Accessibility Guidelines (WCAG)
2.1 Level AA. Offerors must demonstrate their ability to deliver products and/or services that are
accessible to individuals with disabilities, including compatibility with assistive technologies such
as screen readers, keyboard navigation, and voice recognition tools.
7. While the City has every intention to make an award as a result of this solicitation, issuance of the
ITB in no way constitutes a commitment by the City to award and execute a contract. Upon a

determination such actions would be in its best interest, the City, in its sole discretion, reserves
the right to:
a. Cancel or terminate this ITB at any time. A notice of cancellation will be issued. If the
ITB is cancelled, the City will not reimburse any Offeror for preparation of its Proposal.
Proposals may be returned upon request if unopened;
b. Reject any or all Bids received, make a contract award based directly on the Proposals
received in the best interest of the City, in its sole discretion, or enter into further
discussions with one (1) or more Offerors;
c. Waive and/or amend any undesirable, inconsequential, or inconsistent
provisions/specifications of this ITB which would not have significant impact on any
Proposal;
d. Make partial award or no award if it is in the best interest of the City to do so; and
e. Terminate any contract if the City determines adequate funds are not available.

DEFINITIONS
SSPWD: Sandy Springs Public Works Department
GDOT: Georgia Department of Transportation
ADA: Americans with Disabilities Act. The federal act that gives civil rights protections to
the disabled similar to those provided to individuals based on race, color, sex, national
origin, age and religion. It guarantees equal opportunity for individuals with disabilities
in public accommodations, employment, transportation, state and local government
services and telecommunications.
CONTRACT DOCUMENTS: Contract Agreement. General Conditions, Appendices, Special
Provisions, Technical Specifications, Drawings and Plans, Bidding Documents, Exhibits
EA: Each
PSI: Pounds Per Square Inch
GAL: Gallon
LF: Lineal Feet
LS: Lump Sum
SY: Square Yard
TN: Ton
OWNER: City of Sandy Springs
Contractor: The Prime Contractor for the Construction
Project. DOL: U.S. Department of Labor
MUTCD: Manual on Uniform Traffic Control Devices

SCOPE OF SERVICES
1. PROJECT DESCRIPTION
This project includes the construction of the Windsor Parkway Sidewalk Project (S2161). The project
will install 6' sidewalk with 2' wide landscape strip and curb and gutter on the south side of the
street from the intersection of Windsor Parkway and Dalmer Road to existing sidewalk at 727
Windsor Parkway. The project will include approximately 2,940 LF of sidewalk, drainage upgrades
which include but is not limited to 1,739 LF of 18" RCP along the south side of Windsor Parkway, 16
new catch basins, one (1) reconstructed catch basin, one (1) new drop inlet, and one (1) manhole,
extension of an existing culvert, two (2) parapet walls, and other associated improvements.
The project will be funded through the Sandy Springs TSPLOST program.
Contract Duration: 365 Calendar Days
2. REFERENCE DOCUMENTS
Detailed project information is provided in the construction plans titled:
- "Windsor Parkway Sidewalk Between 396 Carolwood Ln and 721 Windsor Parkway"
3. CONTRACTOR QUALIFICATIONS
The Contractor must perform at least 51% of work and must be a pre-qualified Prime Contractor
listed by the Georgia Department of Transportation.
4. GENERAL REQUIREMENTS
* The Contractor shall furnish all labor, materials, equipment, tools, and incidentals necessary
to complete the project, in accordance with the approved plans and Contract Documents.
* Through vehicular access, driveway access, and two-way traffic shall be maintained at all
times during construction.
* Disturbed areas shall be restored with sod matching existing conditions.
* No disturbance outside the established construction limits will be permitted.
* There are no City-furnished materials or equipment to be installed by the Contractor.
5. STANDARDS AND SPECIFICATIONS
Unless otherwise directed, all work performed shall be in accordance with the Georgia Department
of Transportation Standard Specifications, Construction of Transportation Systems (current edition).
SEE ALSO "SPECIAL PROVISIONS", AND THE CONSTRUCTION PLANS, PROVIDED WITH "REQUEST FOR
BID" DOCUMENTS.
6. PERMITTING
This project will be constructed under City of Sandy Springs Public Works Permit No. CITY-26-22.
This project is authorized by the U.S. Army Corps of Engineers Regional General Permit 34 (SAS-
2026-00146). The Contractor shall comply with all applicable U.S. Army Corps of Engineers permit
requirements, conditions, approvals, and mitigation measures associated with the Work, and shall

be responsible for performing all activities in accordance with those requirements throughout the
duration of the project.
The Contractor shall be responsible for obtaining all other required permits and providing
appropriate notifications to the City prior to the commencement of work.
7. MEASUREMENT AND PAYMENT
* Any contract quantities exceeding those shown on the construction plans shall be
performed only as directed by the Engineer.
* Items paid under the "Miscellaneous Construction" pay item shall be pre-approved by the
Engineer.
* The Contractor shall submit a cost proposal for review and written approval by the
Engineer prior to performing any additional work.
8. UTILITY COORDINATION AND SITE PREPARATION
The Contractor shall perform all clearing and grubbing necessary to prepare the site for utility
relocation activities. This includes coordination with the City and affected utility owners to ensure
proper access and sequencing of work.
Following site preparation, the Contractor shall provide adequate workspace and scheduling support
to allow the following utility work, including but not limited to:
* City of Atlanta Water - Permitting and Inspections
* Fulton County Sewer - Adjust manhole to grade
* Georgia Power - Pole and guy wire relocation
* AT&T - Communication line (aerial and underground)
* Southern Company Gas - Natural gas pipeline relocations
The Contractor shall maintain continuous coordination with all utility companies throughout the
process to minimize delays and avoid conflicts between utility work and subsequent construction
activities.
Contractor Shall not be permitted to be working on the following Government Holidays: (New Years
Day Holiday, Martin Luther King Jr. Day Holiday, Presidents Day Holiday, Memorial Day Holiday,
Independence Day, Labor Day Holiday, Columbus Day Holiday, Thanksgiving Day Holiday, Day
After Thanksgiving Holiday, and Christmas Day Holiday)

BIDDING INSTRUCTIONS
Failure to submit the following bid documents may result in the bid being deemed non-
responsive and the bid shall be rejected:
City Bid Form
City Qualification Signature and Certification Form
Bid Schedule
Bid Price Certification
E-verify Affidavit under O.C.G.A. 13-10-91(b)(1)
Addenda Acknowledgment
Certification of Sponsor Drug Free Workplace
Georgia Security Immigration Compliance Act Affidavit
Certificate of Insurance
Notice to Contractors Compliance with Electrical Safety Provisions
Affidavit verifying Status for City Public Benefit Application
Corporate Certificate
Signed Contract
Business License
Bid Bond (If Bid Price Exceeds $100,000)
Vendor Responsibility Questionnaire
Upon award of contract the following items shall also be submitted:
Performance Bond
Payment Bond
Certificate of Insurance
Signed Contract

BID FORM
(Bidder to sign and return)
TO: PURCHASING MANAGER
CITY OF SANDY SPRINGS
SANDY SPRINGS, GEORGIA 30350
Ladies and Gentlemen:
In compliance with your Invitation To Bid, the undersigned, hereinafter termed the Bidder, proposes to
enter into a Contract with the City of Sandy Springs, Georgia, to provide the necessary machinery, tools,
apparatus, other means of construction, and all materials and labor specified in the Contract Documents
or as necessary to complete the Work in the manner therein specified within the time specified, as therein
set forth, for:
ITB 27-007 S2161 Windsor Parkway Sidewalk Project
The Bidder has carefully examined and fully understands the Contract, Specifications, and other documents
hereto attached, has made a personal examination of the Site of the proposed Work, has satisfied himself
as to the actual conditions and requirements of the Work, and hereby proposes and agrees that if his bid
is accepted, he will contract with the City of Sandy Springs in full conformance with the Contract
Documents.
Unless otherwise directed, all work performed shall be in accordance with the Georgia Department of
Transportation Standard Specifications, Construction of Transportation Systems (current edition). All
materials used in the process of completion of the work included in the Contract will be furnished from
Georgia Department of Transportation certified suppliers only.
It is the intent of this Bid to include all items of construction, and all Work called for in the Specifications,
or otherwise a part of the Contract Documents.
In accordance with the foregoing, the undersigned proposes to furnish and construct the items listed in
the attached Bid schedule for the unit prices stated.
The Bidder agrees that the cost of any work performed, materials furnished, services provided, or expenses
incurred, which are not specifically delineated in the Contract Documents, but which are incidental to the
scope, intent, and completion of the Contract, shall be deemed to have been included in the prices bid for
the various items scheduled.
The Bidder further proposes and agrees hereby to promptly commence the Work with adequate forces and
equipment within ten (10) calendar days from receipt of Notice to Proceed and begin planting procedures
within ninety (90) calendar days of the effective date on the Notice to Proceed.
The Bidder shall be responsible for installing and maintaining the "Best Management Practices" (BMP's)
throughout the term of the project.

If this bid shall be accepted by the City of Sandy Springs and the undersigned shall fail to execute a
satisfactory contract in the form of said proposed Contract, and give satisfactory Performance and Payment
Bonds, or furnish satisfactory proof of carriage of the insurance required within ten days from the date of
Notice of Award of the Contract, then the City of Sandy Springs may, at its option, determine that the
undersigned abandoned the Contract and there upon this bid shall be null and void, and the sum stipulated
in the attached Bid Bond or certified check shall be forfeited to the City of Sandy Springs as liquidated
damages.
Bidder acknowledges receipt of the following addenda:
Addendum No. Date Received
Bidder further declares that the full name and resident address of Bidder's Principal is as follows:
Signed, sealed, and dated this day of
Bidder
Company Name
Seal
Bidder Mailing Address:
By:
Title: _
By:
Title:

QUALIFICATIONS SIGNATURE AND CERTIFICATION
(Bidder to sign and return)
I certify that this offer is made without prior understanding, agreement, or connection with any corporation,
firm, or person submitting a proposal for the same materials, supplies, equipment, or services and is in all
respects fair and without collusion or fraud. I understand collusive bidding is a violation of State and Federal
Law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of
the proposal and certify that I am authorized to sign this proposal for the proposer. I further certify that the
provisions of the Official Code of Georgia Annotated, Sections 45-10-20 et. seq., have not been violated and
will not be violated in any respect.
Authorized Signature Date_
Print/Type Name_______________________________________________________
Email Address
Print/Type Company Name Here_