328 S Wilmette Ave Fence

June 15, 2026
Dear Prospective Bidder:
The Village of Westmont is accepting bids from authorized contractors to demolish the existing
fence located at 328 S Wilmette St and construct new cedar fence and chain link fence with
privacy slats. The work also includes installation of new gates, one with motorized operation,
restoration, traffic control and protection.
Title: 328 S. Wilmette Ave Fence Replacement
Bid Due Date: TUESDAY, JUNE 30, 2026 at 1:00 pm local time, Village of Westmont, Public
Works Department, 155 E Burlington Ave, Westmont, IL 60559. Any incomplete submittals may
be rejected as non-responsive.
Due at Bid Opening:
Affidavit of Compliance
Bid Deposit/Bid Bond (10% of Total Bid)
Signed Offer to Contract
Affidavit of Experience
Prevailing Wage Applies (DuPage County)
Due Before Award:
Certificate of Insurance (with signed endorsements - before award)
Performance bond (before award)
Substance Abuse Prevention Program (before award)
Due within thirty (30) days of Award:
Contractors Safety Program documentation (before work begins)
We sincerely hope that you take the time to submit a bid. If you choose not to bid, please fill out
the enclosed NO BID form and return it to us as soon as possible.
If you need additional information, please contact me at vviscuso@westmont.il.gov or via phone
at (630)981-6286.
Sincerely,
Virgil VIscuso
Supervisor- Fleet & Facilities

GENERAL TERMS AND CONDITIONS AND INSTRUCTIONS TO BIDDERS
TABLE OF CONTENTS
PAGE #
BIDDING PROCEDURES
1. Bidding Forms 3
2. Bid Deposits 3
3. Submission of Bids 3
4. Addendum 4
5. Samples 4
6. No Bid Response 4
7. Questions 4
8. Alternate Proposals 4
9. Party Interested in More Than One Bid 4
10. Bids Binding For 90 Days 4
11. Withdrawal of Bids 4
12. Bidders Invited to Bid Opening 4
AWARDING THE BID
13. Criteria for Awarding Bid/Reservation of Rights 5
14. Notice of Award 5
15. Award of All or Part 5
16. Registration Required 6
17. Veterans Preference Act 6
BOND REQUIREMENTS
18. Execution of Performance Bond 6
19. Failure to Furnish bond 7
SPECIFICATIONS
20. Formal Specifications 7
21. Trade Name Used by Village 7
22. Trade Name Used by Bidder 7
23. Proposed Equivalents 7
PRICE
24. Net Prices 7
25. Tax Exemption 8
26. Errors in Bid Prices 8
QUANTITIES
27. Specific Bid Quantities 8
28. Requirements or Estimated Bid Quantities 8
DELIVERY PROVISIONS
29. Placing of Order 8
30. Responsibility for Materials Shipped 8
31. Delivery Failures 8
32. Packaging and Containers 9
33. Inspection of Goods 9
34. Packing Slips or Delivery Tickets 9
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35. Payment Provision 9
FINANCIAL RESPONSIBILITY PROVISIONS
36. General Guarantee 9
37. Warranties 10
38. Insurance 10
39. Indemnification 12
40. CERCLA Indemnification 12
ASSIGNMENT/TERMINATION/DEFAULT
41. Assignment 12
42. Termination of Contracts 13
43. Default 13
44. Material Safety Data Sheets 13
45. Public Works Projects-Employment of Illinois Labor 13
46. Laws Governing 14
47. Prevailing Wages 14
48. Non-Resident Executive and Technical Experts 14
49. Force Majeure 14
ORDER OF PRECEDENCE
50. Order of Precedence of Contract Documents 15
RIGHT TO AUDIT CLAUSE
51. Retention and Examination of information, Books and Records 15
NON-APPROPRIATIONS CLAUSE
52. Sufficient appropriates 15
General Terms and Conditions
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VILLAGE OF WESTMONT
GENERAL TERMS AND CONDITIONS AND INSTRUCTIONS TO BIDDERS
THE GENERAL TERMS AND CONDITIONS WHICH FOLLOW APPLY TO ALL PURCHASES
AND BECOME A DEFINITE PART OF EACH FORMAL INVITATION TO BID, PURCHASE
ORDER, OR CONTRACT ISSUED BY THE VILLAGE OF WESTMONT, UNLESS OTHERWISE
SPECIFIED. BY SUBMITTING A BID, THE BIDDER AGREES TO BE BOUND BY THESE
TERMS AND CONDITIONS. BIDDERS OR THEIR AUTHORIZED REPRESENTATIVES ARE
EXPECTED TO FULLY INFORM THEMSELVES OF THE CONDITIONS, REQUIREMENTS,
AND SPECIFICATIONS BEFORE SUBMITTING BIDS, FAILURE TO DO SO WILL BE AT THE
BIDDER'S OWN RISK AND HE CANNOT SECURE RELIEF ON THE PLEA OF ERROR.
BIDDING PROCEDURES
The first three items must be performed by the bidder in order for the bid submittal to qualify for
consideration by the Village. A place to check off each item as you complete it has been
provided for your convenience.
______ 1. BIDDING FORMS: Bids must be accompanied by a fully executed Offer to Contract
Form, bid worksheet and Affidavit of Compliance, provided in this package, and shall be
submitted on the forms provided or in an identical format typed by the bidder, properly signed in
the appropriate places, and submitted in hard copy format in a sealed envelope.
______2. BID DEPOSIT: When a bid deposit is required as indicated on the Invitation to Bid,
each bid must be accompanied by either a bid bond signed by a surety company authorized to
do business in Illinois, a cashier's check or a certified check. For construction projects the bid
deposit shall be in an amount equal to at least 10% of the amount of the bid. Any bid deposit
shall be in an amount equal as indicated in the Invitation to Bid. When bids are awarded, the
Village will return all checks except those of the successful bidder(s). The check(s) of the
successful bidder will be returned upon the submission within ten (10) days of a properly
executed performance bond. If no performance bond is required, the certified check will be
returned.
______ 3. SUBMISSION OF BIDS: All bids submitted must be received by the Village before
the time specified for opening the bid. Bids will be accepted in paper format in a sealed
envelope.
Any incomplete submittals may be rejected as non-responsive.
The Village's representative will decide when the specified time for the bid opening has arrived,
and bids will be opened precisely at the assigned time. Formal sealed bids, amendments
thereto, or requests for withdrawal of bids after the time specified for the bid opening will not be
considered.
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______ 4. ADDENDUM: Bidders shall acknowledge the receipt of any addendum interpreting
the specifications on the proposal form.
5. SAMPLES: Samples or drawings requested shall be delivered free of charge with the bid.
Rejected samples shall be -removed by the bidder at his own expense after the bid opening.
Accepted samples will be retained during the life of the contract.
6. NO BID RESPONSE: In the event you cannot submit a bid, please return the Proposal with
an explanation as to why you are unable to bid and mark it "NO BID."
7. QUESTIONS: All questions concerning the bid shall be submitted to the Village's
representative. Questions requiring a clarification or interpretation of the specifications shall be
submitted to the Village's representative in writing at least five working days prior to the bid
opening so that the Village's representative can issue a written response to all bidders in the
form of an addendum. Whenever the answer to a question is contained in the bid documents,
the bidder shall be directed to the provision in the specifications which responds to the question.
The Village of Westmont, Illinois will not be responsible for any other explanation of the
specifications made prior to the receipt of bids.
8. ALTERNATE PROPOSALS: Unless the proposal form states that an alternate proposal is
permissible, each vendor may submit only ONE proposal. If an unsolicited alternate is included
in the bid, only the first proposal seen by the Village will be read and considered.
9. PARTY INTERESTED IN MORE THAN ONE BID: A party who has quoted prices for work,
materials, or supplies to a bidder is not thereby disqualified from quoting prices to other bidders
or from submitting a bid directly for the work, materials, or supplies.
10. BIDS BINDING FOR 90 DAYS: Unless otherwise specified in the specifications, all formal
bids submitted shall be binding for ninety (90) calendar days following the date of Opening.
11. WITHDRAWAL OF BIDS: A written request for the withdrawal of a bid will be granted if the
request is received by the Village prior to the specified time of opening.
12. BIDDERS INVITED TO BID OPENING: At the time assigned for the opening of formal bids,
the bids will be opened and read aloud. Bidders are encouraged to attend all openings and to
offer constructive suggestions for improvements to bid format or any way in which greater
savings can be realized.
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AWARDING THE BID
13. CRITERIA FOR AWARDING BID/ RESERVATION OF RIGHTS: The contract will be
awarded to the lowest responsible bidder, or any other bidder determined by the Village Board
to be in the best interest of the Village, who complies with all the provisions of the invitation to
bid. The Village reserves the right to reject any or all bids or to waive any non-conformity in bids
received whenever such rejection or waiver is in the best interests of the Village. The Village
also reserves the right to reject the bid of a bidder who has previously failed to satisfactorily
perform a contract, has not completed contracts on time, or who investigation shows is not in a
position to perform the contract.
In determining responsibility, the following qualifications will be considered by the Village:
(a) The ability, capacity, and skill of the bidder to perform the contract or provide the
service required;
(b) Whether the bidder can perform the contract or provide service promptly, or within the
time specified, without delay or interference;
(c) The character, integrity, reputation, judgment, experience, and efficiency of the
Bidder;
(d) The quality of performance of previous contracts or services;
(e) The previous and existing compliance by the bidder with laws and ordinances relating
to the contract or service;
(f) The sufficiency of the financial resources and ability of the bidder to perform the
contract or provide the service;
(g) The quality, availability, and adaptability of the supplies or contractual services to the
particular use required;
(h) The ability of the bidder to provide future maintenance and service for the use of the
subject of the contract;
(i) Bidder's record of experience in construction improvements of the size and type
required in the bid specifications;
(j) Lowest bids received including discounts for cash payments.
14. NOTICE OF AWARD: The Village will accept in writing one of the proposals, within ninety
(90) days from the date of opening of bids, or the time specified within the specifications, unless
the lowest responsible bidder extends the time of acceptance to the Village.
15. AWARD OF ALL OR PART: Unless otherwise specified by the Village, the Village reserves
the right to make an award on all items, or on any of the items according to the best interests of
the Village. Bidder may restrict his bid to consideration in the aggregate by so stating but must
name a unit price on each item bid upon. The Village reserves the right to accept or reject any
bid in which the bidder names a total price for all the articles without quoting a price on each
and every item.
16. REGISTRATION REQUIRED: Companies awarded bids should be registered to do
business in the State of Illinois. The Village may verify status with the State by calling
217-782-7880 prior to awarding the contract.
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17. VETERANS PREFERENCE ACT: In the event of a tie, the Village will give preference
according to the Veterans Preference Act; Illinois Revised Statutes, Chapter 126-1/2, Section
23, Effective July 1, 1935 as amended September 6, 1990; In the employment and appointment
to fill positions in the construction, addition to, or alteration of all public works undertaken or
contracted for by the State, or by any political subdivision there, preference shall be given to
persons who have been members of the armed forces of the United States or who, while
citizens of the United States, were members of the armed forces of allies of the United States in
time of hostilities with a foreign country, and have served under one or more of the following
conditions:
(1) The veteran served a total of at least six months, or
(2) The veteran served for the duration of hostilities regardless of the length of
engagement, or
(3) The veteran served in the theater of operations but was discharged on the basis of
hardship, or
(4) The veteran was released from active duty because of a service connected disability
and was honorably discharged. But such preference shall be given only to those persons
who are found to possess the business capacity necessary for the proper discharge of
the duties of such employment. No political subdivision or person contracting for such
public works is required to give preference to veterans, not residents of such districts,
over residents thereof, who are not veterans.
BOND REQUIREMENTS
18. EXECUTION OF A PERFORMANCE BOND AND LABOR AND MATERIALS BOND:
When noted in the specifications, the Village reserves the right to require the successful bidder
to supply a Performance Bond and a Labor and Materials Bond within ten (10) calendar days of
acceptance of the bidder's proposal by the Village. The bonds, unless otherwise specified by the
Village, shall be 100% of the total contract price.
19. FAILURE TO FURNISH BOND: In the event that the bidder fails to furnish the above
mentioned bonds within ten (10) calendar days after acceptance of bid by the Village, then the
bid deposit of the bidder shall be retained by the Village as liquidated damages, it being now
agreed that said sum is a fair estimate of the amount of damages that said Village will sustain
due to the bidder's failure to furnish said bonds.
SPECIFICATIONS
20. FORMAL SPECIFICATIONS: When a formal, numbered specification is referred to in this
invitation, no deviation from that specification will be permitted.
21. TRADE NAME USED BY VILLAGE: Any reference in the Villages's specifications to a
manufacturer's catalog number is descriptive, not restrictive, indicating articles that are
satisfactory. Bids on other makes and catalogs will be considered, provided the bidder clearly
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states on the face of his proposal exactly what he proposes to furnish; or forwards with his bid, a
cut, illustration, or other descriptive matter which will clearly indicate the character of the article
covered by his bid.
22. TRADE NAME USED BY BIDDER: Where the bidder identifies an item by manufacturer's
name, trade name, catalog number, or reference, the bidder shall furnish the item so identified
and shall not propose to furnish an "equal" unless the proposed "equal" is definitely indicated
within the bid.
23. PROPOSED EQUIVALENTS: The Village hereby reserves the right to approve as an equal,
or to reject as not being equal, any article the bidder proposed to furnish which contains major
or minor variations from specifications requirements but which may comply substantially
therewith.
If no particular brand, model, or make is specified, and if no data are required to be submitted
with the bid, the specifications may require the bidder to submit working drawings or detailed
descriptive data sufficient for the Village to determine if each requirement of the specifications is
being complied with prior to manufacture or shipment.
PRICE
24. NET PRICES: Bid prices, unless otherwise specified in the specifications, must be net,
including transportation and handling charges fully prepaid by the contractor to delivery point. All
prices are subject to Net 30 on commodities, rentals and services unless otherwise specified.
Term #24 does not include construction contracts.
Prices must be a firm monetary figure for the cost of the commodity, service, or project. In the
event the Village invites bids for the purchase of any item or real property, the Village shall not
accept a bid which is based upon any other bid, contract, or reference to any other document or
numbers not included in the bidder's bid documents.
25. TAX EXEMPTION: Sales to the Village of Westmont are exempt from state and local
retailers' occupation tax, state and local service occupational tax, use tax, and service
use tax pursuant to Rule No. 40 of the Illinois Retailers Occupation Tax Rules issued April
15, 1965. Our tax exemption number is E9997-4320.
26. ERRORS IN BID PRICES: When an error is made in extending total prices, the unit bid
price will govern.
QUANTITIES
27. SPECIFIC BID QUANTITIES: Where quantities are specifically stated, acceptance will bind
the Village to order and pay for, at contract prices, all such supplies or services delivered that
meet the specifications and conditions of the contract.
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28. REQUIREMENTS OR ESTIMATED BID QUANTITIES: On "Requirements or Estimated Bid
Quantities," acceptance will bind the Village to pay for, at unit bid prices, only quantities ordered
and delivered. Any reference to forecasted or estimated quantities within the bidding documents
is intended to inform the bidder of approximate annual requirements. The Village may purchase
as little as zero percent (0%) or exceed as much as one hundred percent (100%) of the
forecasted or estimated quantities.
DELIVERY PROVISIONS
29. PLACING OF ORDER: Orders against contracts will be placed with the Contractor on a
Purchase Order executed and released by the Village. Telephonic orders placed directly with the
Contractor by the ordering department may be authorized by the Village only after execution of
a Purchase Order.
30. RESPONSIBILITY FOR MATERIALS SHIPPED: The successful bidder shall be responsible
for the materials or supplies covered by this contract until they are delivered at the designated
point. Rejected materials or supplies must be removed by and at the expense of the contractor
promptly after notification or rejection.
31. DELIVERY FAILURES: Failures of a Contractor to deliver within the time specified, or within
a reasonable time as interpreted by the Village, or failure to make replacement of rejected
articles when so requested, immediately or as directed by the Village, shall constitute authority
for the Village to purchase in the open market articles of comparable grade to replace the
articles rejected or not delivered. On all such purchases, either: (1) the Contractor shall
reimburse the Village, within a reasonable time specified by the Village for any expense incurred
in excess of contract prices; or (2) the Village may deduct such amount from monies owed the
defaulting Contractor. Such purchases shall be deducted from contract quantities. Should public
necessity demand it, the Village reserves the right to use or consume articles delivered which
are substandard in quality, subject to an adjustment in price to be determined by the Village.
32. PACKAGING AND CONTAINERS: Unless otherwise specified, goods shall be delivered in
commercial packages in standard commercial containers, so constructed as to insure
acceptance by common or other carrier for safe transportation, at the lowest rate, to the point of
delivery. Containers become the property of the Village unless otherwise specified by bidder in
his bid.
33. INSPECTION OF GOODS: Inspections and acceptance of materials or supplies will be
made after delivery. Final inspection shall be conclusive except as regards latent defects, fraud,
or such gross mistakes as to amount to fraud. Final inspection and acceptance or rejection of
the materials or supplies will be made as promptly as practicable. All delivered materials shall
be accepted subject to inspection and physical Count.
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34. PACKING SLIPS OR DELIVERY TICKETS: All shipments or deliveries shall be
accompanied by packing slips or delivery tickets and shall contain the following information for
each item delivered:
Purchase Order Number Quantity Ordered Name of the Article and Stock Number
Quantity Shipped
Name of the Contractor
Quantity Back Ordered
35.PAYMENT TERMS:
The Village of Westmont's payment terms are net 30. The payment date will be calculated
based on the invoice receipt date or delivery date, whichever is later. All payments shall be
made by paper check.
Payment:
All invoices shall be addressed to Accounts Payable, Village of Westmont, 31 West
Quincy Street, Westmont, IL 60559 as indicated on the front of this purchase order and
must include vendor's name and phone number, and clearly list quantities, item
descriptions and units of measure.
FINANCIAL RESPONSIBILITY PROVISIONS
36. GENERAL GUARANTY: Contractor agrees to:
(a) Save the Village, its agents, and employees harmless from liability of any nature or
kind for the use of any copyrighted or uncopyrighted composition, secret process,
patented or unpatented invention, article, or appliance furnished or used in the
performance of the contract which the Contractor is not the patentee, assignee, licensee,
or owner; and
(b) Protect the Village against latent defects in materials or workmanship and to repair or
replace any articles damaged or marred in transit or during delivery; and
(c) Pay for all permits, licenses, and fees and give all notices and to comply with all laws,
ordinances, and rules of the Village and the State of Illinois.
37. WARRANTIES: Unless otherwise specified, the Contractor shall unconditionally guarantee
the materials and workmanship on all equipment furnished by him FOR A PERIOD OF ONE
YEAR from date of delivery and installation if required unless otherwise specified in the
specifications. If within the guarantee period, any defects or signs of deterioration are noted
which, in the opinion of the Village, are due to faulty design and installation, workmanship, or
materials, the Village shall notify the Contractor. At the Contractor's expense, the Contractor
shall repair or adjust the equipment or parts to correct the condition or replace the part or entire
unit to the complete satisfaction of the Village.
38. INSURANCE: At the Contractor's expense, the Contractor shall procure and maintain in
effect throughout the duration of this contract, insurance against claims for injuries to persons or
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