26-048 S2103 Johnson Ferry Road at Peachtree Dunwoody Road Intersection Improvements Design

REQUEST FOR PROPOSALS
26-048
S2103 Johnson Ferry Road at Peachtree Dunwoody Road Intersection Improvements
Design
NON-MANDATORY PRE-BID CONFERENCE ATTENDANCE
Time: May 19, 2026, 2:00 PM Eastern Time (US and Canada)
VIA MICROSOFT TEAMS WEBINAR
https://events.gcc.teams.microsoft.com/event/bf195c3b-c5d0-4d87-b16e-4fbc5b0a793b@c6279049-e794-4541-
8247-8e8261a33321
QUESTIONS DUE
May 28, 2026, 5:00 P.M.
PROPOSALS ARE DUE:
June 18, 2026, 2:00 P.M.
Bids shall only be accepted online through the Bonfire Portal at:
https://sandysprings.bonfirehub.com/projectDrafts/235544/details
Firms offering responses to this RFP ("Offeror(s)") shall submit sealed proposals ("Proposal(s)") to be
received by the City of Sandy Springs ("City") no later than June 18, 2026, 2:00 P.M. EST. The City will
only accept online submissions for this RFP through the Bonfire Portal
at https://sandysprings.bonfirehub.com/projectDrafts/235544/details. Any proposal submitted in any
other format (email, paper, fax, mail, etc.) will not be accepted for any reason.
GENERAL INFORMATION:
1. All communications regarding this solicitation must be with the assigned Procurement Agent, Ericka
Kelly, ekelly@sandyspringsga.gov.
2. All questions or requests for clarification must be sent via Bonfire under Message Vendor Discussions:
https://sandysprings.bonfirehub.com/projectDrafts/235544/details Questions are due no later than
May 28, 2026, 5:00 p.m. Questions received after this date and time may not be answered. There is
a pre-bid meeting associated with this solicitation.
3. No Questions bid shall be accepted from, and no contract will be awarded to, any person, firm, or
corporation that (i) is in arrears to the City with respect to any debt, (ii) is in default with respect to
any obligation to the City, or (iii) is deemed irresponsible or unreliable by the City.

4. The form of contract the City intends to execute with the selected Offeror (the "Contract") is included
as Attachment A for review. Offerors are urged to read this Contract carefully, including exhibits, prior
to submitting a Proposal. In general, the City is unable to negotiate or revise contract provisions. If an
Offeror believes certain contract provisions are out of date, not applicable or place an undue burden
or cost on the Offeror or the City, the Offeror must address these concerns in writing during the
question and answer period. The Procurement Officer will review and determine the appropriate
response. If the City determines a change is warranted; an addendum will be posted to this RFP. If an
Offeror is unwilling to execute the Contract, whether modified by addendum or not, a Proposal
should not be submitted.
5. The City reserves the right to reject all Proposals and to waive technicalities and informalities, and to
make award in the best interest of the City.
6. An Offeror's RFP Checklist is provided for your convenience below. This checklist is provided for
assistance only and should not be submitted with the Proposal.
7. The City is not responsible for any technical difficulties. It is highly recommended that all Offerors
submit their Proposals prior to the due date of this solicitation.
8. Offerors shall submit an executed Contract and all executed Exhibits to the Contract with the
Proposal. Proposals that do not contain a fully executed Contract with all executed Exhibits may be
deemed non-responsive
9. All Offerors are hereby notified that any digital content, applications, websites, or technology services
provided under this solicitation must comply with the accessibility standards established under the
Americans with Disabilities Act (ADA) and Web Content Accessibility Guidelines (WCAG) 2.1 Level AA.
Offerors must demonstrate their ability to deliver products and/or services that are accessible to
individuals with disabilities, including compatibility with assistive technologies such as screen readers,
keyboard navigation, and voice recognition tools.

TABLE OF CONTENTS
PROPOSAL SIGNATURE AND CERTIFICATION
CORPORATE CERTIFICATE
OFFEROR'S RFP CHECKLIST
SECTION 1: BACKGROUND AND GENERAL INFORMATION
SECTION 2: SCOPE OF SERVICES
SECTION 3: QUALIFICATIONS
SECTION 4: CONTENTS OF PROPOSAL AND EVALUATION CRITERIA
SECTION 5: SELECTION PROCESS
SECTION 6: COST PROPOSAL
SECTION 7: SCHEDULE OF EVENTS
SECTION 8: TERMS AND CONDITIONS
SECTION 9: CONTRACT INFORMATION
SECTION 10: ATTACHMENTS
Attachment A: AGREEMENT, which includes all Exhibits attached thereto including:
* Scope of Services
* Contractor Proposal and/or Fee Schedule
* Deliverables
* Schedule of Time and Performance of Work
* Compensation and Payment for Consultant Services
* Key Personnel and Subconsultants
* Certification of Consultant - Drug-Free Workplace
* Certification of Contractor - Georgia Security and Immigration Compliance Act
* Notice to Contractors - Compliance with Title VI of The Civil Rights Act of 1964
* Insurance Requirements
* Affidavit Verifying Status for City Public Benefit Application
* Contractor Affidavit Under O.C.G.A. 13-10-91(b)(1)
* Corporate Certificate
* Addendums

PROPOSAL SIGNATURE AND CERTIFICATION
I certify that this Proposal is made without prior understanding, agreement, or connection with any
corporation, firm, or person submitting a Proposal ("Offeror") for the same materials, supplies,
equipment, or services and is in all respects fair and without collusion or fraud. I understand collusive
bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage
awards. I agree to abide by all conditions of this Proposal and certify that I am authorized to sign this
Proposal for the undersigned Offeror. I further certify that the undersigned Offeror has not violated the
provisions of O.C.G.A. 45-10-20, et seq. and will not violate them in any respect.
Authorized Signature for Offeror: _________________________________________________
Date: __________________________________________________
Print/Type Name: __________________________________________________
Print/Type Offeror Name Here: __________________________________________________
Company Name: __________________________________________________

CORPORATE CERTIFICATE
I, ____________________________________, certify that: I am the _________________ of the entity
named as Offeror in the foregoing Proposal; that
______________________________________________, who signed said Proposal on behalf of the
Offeror, was then (title) __________________ of said entity; that said Proposal was duly signed for and
in behalf of said entity by authority of its governing body, and is within the scope of its corporate
powers; that said entity is duly authorized to do business in the State of Georgia.
This _____________ day of ___________________________, 2026.
________________________________________________________________________
(Signature)
(Seal)
Corporate Name: _____________________________________________________
d/b/a: _____________________________________________________

OFFEROR'S RFP CHECKLIST
9 Critical Things to Keep in Mind When Responding
to an RFP for the City of Sandy Springs
1. _______ Read the entire document. Note critical items such as: supplies/services required;
submittal dates; number of copies required for submittal; contract requirements,
if any (e.g. bonding and insurance requirements).
2. _______ Note the Procurement Officer's name, address, phone numbers and e-mail
address. This is the only person you are allowed to communicate with regarding
the RFP and is an excellent source of information.
3. _______ Attend the pre-Proposal meeting. These meetings provide an opportunity to ask
questions, obtain a better understanding of the procurement, or to notify the City
of any ambiguities, inconsistencies, or errors in the RFP. This meeting is voluntary,
but all potential Offerors are strongly encouraged to attend.
4. _______ Take advantage of the "question and answer" period. Submit your questions to
the Procurement Officer by the due date listed in the RFP and view the answers
given in any formal "addenda" issued for the RFP. All addenda issued for an RFP
will be distributed by e-mail to Offerors.
5. _______ Follow the format required in the RFP when preparing a Proposal. Provide point-
by-point responses to all sections in a clear and concise manner.
6. _______ Provide complete answers/descriptions. Read and answer all questions and
requirements. Don't assume the City or Evaluation Committee will know what your
capabilities are or what items/services you can provide, even if you have previously
contracted with the City. Proposals are evaluated based on the information and
materials provided in response to the RFP.
7. _______ Use the forms provided, e.g. cover page, reference questionnaire, etc.
8. _______ Review the RFP document again to make sure that you have addressed all
requirements.
9. _______ Submit the Proposal on time. Note all the dates and times listed in this RFP, and
be sure to submit all required items on time. Late Proposals will not be accepted.
This checklist is provided for assistance only and should not be submitted with your Proposal.

DEFINITIONS
SSPWD: Sandy Springs Public Works Department
GDOT: Georgia Department of Transportation
ADA: Americans with Disabilities Act. The federal act that gives civil rights protections to the
disabled similar to those provided to individuals based on race, color, sex, national origin, age
and religion. It guarantees equal opportunity for individuals with disabilities in public
accommodations, employment, transportation, state and local government services and
telecommunications.
CONTRACT DOCUMENTS: Contract Agreement. General Conditions, Appendices, Special
Provisions, Technical Specifications, Drawings and Plans, Bidding Documents, Exhibits
EA: Each
PSI: Pounds Per Square Inch
GAL: Gallon
LF: Lineal Feet
LS: Lump Sum
SY: Square Yard
TN: Ton
OWNER: City of Sandy Springs
Contractor: The Prime Contractor for the Construction Project.
DOL: U.S. Department of Labor
MUTCD: Manual on Uniform Traffic Control Devices
SUE:
ES&C:
PCID:
PW: Public Works
CD:
RFI:
TSPLOST:
ADA-Accessible: Compliant with applicable Americans with Disabilities Act requirements and current
GDOT and City standards.

Disturbed Areas: Any areas impacted by construction activities, whether temporary or permanent.
Miscellaneous Construction: Work not specifically bid as a pay item and performed only with prior
written approval of the Engineer.
Notice to Proceed (NTP): Written authorization from the City establishing the start of Contract Time.
Potholing: Excavation performed to locate and verify the position and depth of existing utilities.
Pre-Qualified Prime Contractor: A contractor currently approved by GDOT for applicable work
classifications.
Restoration: Returning disturbed areas to equal or better condition than existed prior to construction.
Substantial Completion: The stage at which the Work is sufficiently complete for its intended use, as
determined by the Engineer.
Utility Coordination: Ongoing coordination with utility owners to support relocation, adjustment, or
protection of utilities.
Work: All labor, materials, equipment, and services required to complete the project per the Contract
Documents.

SECTION 1: BACKGROUND AND GENERAL INFORMATION
PURPOSE: The City of Sandy Springs is seeking design services for a project that will provide safety and
operational improvements at the intersection of Peachtree Dunwoody Road and Johnson Ferry Road for the
City (Project S2103, Peachtree Dunwoody Road at Johnson Ferry Road Intersection Improvements). This
project is being managed by the Public Works Department, Capital Improvement Program Unit and the design
is being funded by City TSPLOST funds.
In November 2025, the City completed the Johnson Ferry and Peachtree Dunwoody Road Intersection
Concept Development Scoping Study that built upon a previously completed Medical District Roadway
Safety Analysis (MDRSA). The goal of the MDRSA was to identify recommended safety improvements and
potential projects within the City's Medical District. The City's Medical District lies near the Interstate 285
and State Route 400 interchange and the area includes three major hospitals and supporting medical office
buildings. The MDRSA assessed existing conditions by reviewing geometric roadway conditions and crash
history to identify potential safety improvements. The Peachtree Dunwoody at Johnson Ferry Road
Intersection was identified as the highest volume location and highest crash location within the study area.
The goal of the Johnson Ferry Road and Peachtree Dunwoody Road Intersection Scoping Study was to
further examine the proposed improvements at the intersection and put forth a concept design for an
improved intersection that will be within the City's budget. Those documents are included in this solicitation
for reference. This design project will build upon the planning level concept plan to complete a full design
for construction.
SECTION 2: SCOPE OF SERVICES
PROJECT TASKS:
The scope of services for this project includes the following tasks:
Task 1: Survey
A current and accurate ground run (two [2] foot contour interval) topographic survey of the entire project
corridor including, but not limited to, both sides of Peachtree Dunwoody Road and Johnson Ferry Road
striping (to include parking lot striping), curb line, and curb cuts, per the survey extents shown in Attachment
A. Boundary surveys for each of the parcels along the project corridor will also be required and any buildings
shall be located. Topographic survey shall extend to at least 150' from the centerline of the street. Survey
shall include local issuing authority requirements for setbacks, zoning, buffers, surrounding land use and
zonings, and Fulton County GIS benchmark reference. All utilities are to be located to SUE Level B. Level A
SUE (assume 20 test holes) will be added to the project as required.
The Consultant should plan to provide the City with geotechnical exploration report findings, if necessary. The
City will secure off-site easements and construction encroachment agreements for off-site construction, if
necessary
The Consultant will collect all necessary traffic volume and turning movement data required for the
development of the project. Include forecast models for the design year for each concept. The City typically
expects the design year to be 20 years after the date of completion/delivery.
The City will provide additional base data (GIS grade) information as identified during the design process
and as the project progresses. This additional base data may be required due to submittal requirements or
findings made during the design process.
The City will provide a standard/template letter that can be used by Utility and Geotechnical subcontractors
to show to residents that it is State Law to allow them on private property.

Synchro models and reports shall be provided for all schematic site plans. A summary of the intersection
delay and lane-group delay should also be included for each schematic site plan.
The City may have raw historic traffic data that, when requested, can be provided to the Consultant to assist
in developing the traffic study.
Task 2: Concept Design
The Consultant will be responsible for the following tasks during the concept design phase of the project:
* Concept Design: Provide a refined concept design based on the planning level concept plan previously
completed. Ensure Americans with Disability Act (ADA) standards are addressed and appropriate design
features are incorporated. The Consultant should also prepare a hydrology study for the road including
analysis of gutter spread and provide design of a storm drainage system, as needed. The concept
designs should also consider the results of the traffic study for any signal re-design. A concept cost
estimate will also be required. Approval of concept drawings with any associated redline comments is
required (in writing) prior to commencement of preliminary design documents.
* Tree Protection: Provide tree protection plan per COSS Technical Manual. Identification and protection
(where possible) of existing significant trees. Coordination and recommendations with the City Arborist
is anticipated. Restoration of landscape buffer where removal of existing trees is required to construct
the sidewalk. The services of a registered Landscape Architect are expected to provide this project
design support.
* Green Infrastructure Feasibility Study: A Green Infrastructure feasibility study is required per City Code
for transportation projects. It is anticipated that the results of the study/checklist will be that the
project will not be feasible for the incorporation of Green Infrastructure elements.
* Utility Coordination: The Consultant will coordinate with all applicable utility companies to obtain
details of facility locations, identify any conflicts, and incorporate necessary utility relocations/redesigns
into the plans. This effort will also include attending and participating in the City's monthly utility
coordination meeting. All utilities are to be located to SUE Level B and incorporated into the Concept
Design. A proposed utility plan with a first utility submission to all utility providers is anticipated as part
of the preliminary design. A utility coordination log will need to be created and maintained.
* ROW Plans: The Consultant should be prepared to provide ROW plans that clearly summarize the
locations and amounts of any easements and/or right of way acquisitions that will be required to
construct the project. It is the intent of the City to minimize the requirement for additional right of way
and associated easements from adjacent property owners. A formal Public Works Right of Way Plan
Approval from the City will be required as part of the ROW process.
* Retaining Wall Design: Given the existing site characteristics, retaining walls will be required. The
consultant will be required to have structural engineering support to prepare any necessary wall designs
and the structural engineer should advise the design during concept phase on wall requirements. Wall
foundation investigations through a geotechnical engineering consultant may be required depending
upon the nature of the required walls.
* Intersection Lighting Design: Intersection lighting design will be required for the project. Additionally,
the Consultant shall lay out the pedestrian light locations along the corridor per PCID standards.
* Field Plan Review: Coordinate concept field plan review.
* City Approval Process: The Consultant will be required to obtain approval of the plans from the City's
Public Works (PW) Department. During the Concept Phase, this will include submitting concept level
plans to COSS PW for review and approval. The Consultant will submit a design exception package
detailing any variances from the City's standards for approval by PW.