S201--Janitorial Services - Dayton VA Medical Center

Active

Contract Opportunity

The purpose of this solicitation amendment is to provide answers to questions.
To clarify Section3 & 4 - the government is providing everything for these services in
the SOW to be accomplished- equipment, supplies, chemicals, paper consumables, etc.?
Yes

Please provide a list of the equipment that will be available for use during the during the contractors shift.
Scrubbers, Burnishers, Extractors, Shop Vacs, mops, brooms, HKA Carts and vacuum cleaners.

Please clarify that the contractor has priority use of the equipment during the shift.
Patient Care has priority use of equipment, however vendor will have access to equipment.

What is the course of action if equipment is not available for the contractor to use?
Notify the COR

Is bi-monthly twice a month, or every two weeks?
Twice a month

What is the square footage that requires carpet maintenance?
Building
Function
Carpet Square Footage
115
Administrative
14,500
118
Chapel
5,350
126
Administrative
10,098
127
Administrative (Police)
6,375
128
Administrative
9,200
135
Administrative
1,875
143
Warehouse
0
302
Outpatient Clinical
44,200
305
Administrative
2,200
401
Administrative
20,425
408
Administrative
28,785
409
Administrative
33,880
411
Administrative/Kitchen
30,000
Total:
------------------------------
206,888

What is the square footage that requires stripping and waxing?
Building
Function
Hard Surface Square Footage
115
Administrative
500
118
Chapel
50
126
Administrative
100
127
Administrative (Police)
2,000
128
Administrative
0
135
Administrative
0
143
Warehouse
0
302
Outpatient Clinical
0
305
Administrative
38,080
401
Administrative
1,075
408
Administrative
9,875
409
Administrative
14,520
411
Administrative/Kitchen
10,000
Total:
------------------------------
76,200

What times are preferred for the 2x a day restroom sanitation cleaning?
Beginning of Shift and End of Shift

We were informed that the chapel needs service only 2x week; if correct, please edit the SOW to reflect the change and what days should the service be provided/
Chapel will need to be cleaned every Monday and every Friday.

Please adjust the square footage of the areas to be cleaned; the SOW has total building square footage, but was clarified during the site visit that the areas of responsibility square footage is considerably less.
Building
Function
Effort Square Footage
115
Administrative
15,000
118
Chapel
5,400
126
Administrative
10,200
127
Administrative (Police)
8,500
128
Administrative
18,400
135
Administrative
7,500
143
Warehouse
27,000
302
Outpatient Clinical
52,000
305
Administrative
44,000
401
Administrative
21,500
408
Administrative
30,300
409
Administrative
48,400
411
Administrative/Kitchen
50,000
Total:
------------------------------
338,200

The buildings are far apart from each other, will golf carts be considered equipment and provided by the VA?
No, golfcarts will not be provided by VA for vendor use.

Being that the VA will be providing the equipment, how will the VA provide equipment in the buildings that don t have equipment currently assigned to it?
Notify the COR to have equipment relocated to point of use.

Please clarify the second bullet point in the instruction section: Please omit any PII for any person(s). Page 35, staffing plan and scheduling flexibility.
Re. PII, we request that the staffing plan should not include any information that can be used to identify an individual personally. This includes, but is not limited to:
Last Names
Social Security Numbers
Phone Numbers
Email Addresses
Home Addresses
Dates of Birth
Any other personal identifiers
The purpose of this request is to ensure the privacy and security of individuals' personal information. Instead of providing specific personal details, please list the roles and the number of personnel required for each role. For example:
1 Manager
6 Janitors
[Other roles as applicable]

Who is the incumbent?Â
There is no current incumbent.

What is the current annual contract value?
There is no active current contract.

Can you confirm whether there are any anticipated follow-on contracting opportunities for these services after the base period, and if there is potential for extension or transition into a longer-term contract?
Currently there are no plans for services after the initial BASE period of 6 months. If a longer duration contract is needed a separate solicitation will be released and awarded.

Can you confirm whether there is a preferred or required number of personnel expected on site during the listed shift?
No

Are there any minimum staffing requirements per building? Â
No

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