036S Hydra Tech Pump

Solicitation Cover Page
1. Solicitation #: 036S 2. Solicitation Issue Date: 04/20/2026
3. Brief Description of Requirement:
The Oklahoma Department of Wildlife Conservation (ODWC) is soliciting bids for a (Quantity of one)
Hydra-Tech Pump - Model HTFP-S18M, Brand-Name Only. Materials only. No Installation.
and (Quantity of one) Hydra-Tech Pump - HT150JV, K3VL 140 Kawasaki, Brand-Name Only. Materials
only. No Installation.
There are no additional specifications that have been provided.
4. Response Due Date: 05/04/2026 Time: 3:00 PM CST
5. Issued By and RETURN BID TO:
Electronic Submission Address: susan.mecham@odwc.ok.gov
6. Solicitation Type (type "X" at one below):
Invitation to Bid
Request for Proposal
Request for Quote
7. Contracting Officer:
Name: Susan Mecham
Phone: 405-522-6137
Email: susan.mecham@odwc.ok.gov

Responding Bidder
Information
"Certification for Competitive Bid and Contract" MUST be submitted along with the response to the Solicitation.
1. RE: Solicitation # 036S
2. Bidder General Information:
FEI / SSN : Supplier ID:
Company Name:
3. Bidder Contact Information:
Address:
City: State: Zip Code:
Contact Name:
Contact Title:
Phone #: Fax #:
Email: Website:
4. Oklahoma Sales Tax Permit1:
YES - Permit
#:
NO - Exempt pursuant to Oklahoma Laws or Rules - Attach an explanation of exemption
5. Registration with the Oklahoma Secretary of State:
1 For frequently asked questions concerning Oklahoma Sales Tax Permit, see https://www.ok.gov/tax/Businesses/index.html

YES - Filing
Number:
NO - Prior to the contract award, the successful bidder will be required to register with the
Secretary of State or must attach a signed statement that provides specific details supporting the
exemption the supplier is claiming (www.sos.ok.gov or 405-521-3911).
6. Workers' Compensation Insurance Coverage:
Bidder is required to provide with the bid a certificate of insurance showing proof of compliance with
the Oklahoma Workers' Compensation Act.
YES - Include with the bid a certificate of insurance.
NO - Exempt from the Workers' Compensation Act pursuant to 85A O.S. 2(18)(b)(1-11) -
Attach a written, signed, and dated statement on letterhead stating the reason for the
exempt status.2
7. Disabled Veteran Business Enterprise Act
YES - I am a service-disabled veteran business as defined in 74 O.S. 85.44E. Include with the
response 1) certification of service-disabled veteran status as verified by the appropriate federal a
and 2) verification of not less than 51% ownership by one or more service-disabled veterans, and
verification of the control of the management and daily business operations by one or more servic
disabled veterans.
NO - Do not meet the criteria as a service-disabled veteran business.
Authorized Signature Date
Printed Name Title
2 For frequently asked questions concerning workers' compensation insurance, see
https://www.ok.gov/wcc/Insurance/index.html

Certification for Competitive
Bid and/or Contract
(Non-Collusion Certification)
Agency Agency
Name: Oklahoma Department of Wildlife Conservation (ODWC) Number: 320
Solicitation or Purchase Order #: 036S
Supplier Legal Name:
SECTION 1 [74 O.S. 85.22]:
A.For purposes of competitive bid,
1.I am the duly authorized agent of the above named bidder submitting the competitive bid herewith, for the purpose of
certifying the facts pertaining to the existence of collusion among bidders and between bidders and state officials or
employees, as well as facts pertaining to the giving or offering of things of value to government personnel in return for
special consideration in the letting of any contract pursuant to said bid;
2.I am fully aware of the facts and circumstances surrounding the making of the bid to which this statement is attached
and have been personally and directly involved in the proceedings leading to the submission of such bid; and
3.Neither the bidder nor anyone subject to the bidder's direction or control has been a party:
a.to any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or
to refrain from bidding,
b.to any collusion with any state official or employee as to quantity, quality or price in the prospective contract,
or as to any other terms of such prospective contract, nor
c.in any discussions between bidders and any state official concerning exchange of money or other thing of
value for special consideration in the letting of a contract, nor
d.to any collusion with any state agency or political subdivision official or employee as to create a sole-source
acquisition in contradiction to Section 85.45j.1. of this title.
B.I certify, if awarded the contract, whether competitively bid or not, neither the contractor nor anyone subject to the contractor's
direction or control has paid, given or donated or agreed to pay, give or donate to any officer or employee of the State of
Oklahoma any money or other thing of value, either directly or indirectly, in procuring this contract herein.
SECTION 2 [74 O.S. 85.42]:
For the purpose of a contract for services, the supplier also certifies that no person who has been involved in any manner in the
development of this contract while employed by the State of Oklahoma shall be employed by the supplier to fulfill any of the
services provided for under said contract.
SECTION 3 [74 O.S. 582]:
For the purpose of a contract for goods or services, the supplier also certifies it is not currently engaged in a boycott of goods or
services from Israel that constitutes an integral part of business conducted or sought to be conducted with the state.
SECTION 4 [74 O.S. 12005]:
For the purpose of a contract for goods or services, the supplier also certifies it is not currently engaged in a boycott of energy
companies and will not boycott energy companies during the term of the contract.
SECTION 5 [Debarment, Suspension or Other Responsibility Matters]:
For the purpose of a contract for goods or services, the supplier also certifies any debarment, suspension, indictments, convictions,
civil judgments and terminated public contracts have been disclosed to the state purchasing
director.
SECTION 6 [74 O.S. 85.5]:

For the purpose of a contract for the physical performance of services, the supplier also certifies it is in compliance with the
provisions of Section 1313 of Title 25 of the Oklahoma Statutes requiring all suppliers to register and participate in the Status
Verification System to verify the work eligibility status of all new employees.
SECTION 7 [21 O.S. 1289.31]:
For the purpose of a contract for goods or services, the supplier also certifies it does not have a practice, policy, guidance, or
directive that discriminates against a firearm entity or firearm trade association; and will not discriminate against a firearm entity or
firearm trade association during the term of the contract.
SECTION 8 [74 O.S. 85.22C]:
List of all known business or familial relationships that currently exist or which existed within one year prior to the date on this form
between any officer or director of the supplier and any officer or employee of the state agency stated above. State the names of
persons with such relationships, their position within the organization, and the nature of such relationships.
1.
2.
3.
If no relationships exist, check the spot below:
_____ There are no known business or familial relationships that currently exist or which existed within one year prior to the date
on this form between any officer or director of the supplier and any officer or employee of the state agency stated above.
SECTION 9 [74 O.S. 85.42(B)]:
Pursuant to 74 O.S. 85.42(B), the supplier certifies that no person involved in any manner in the development, approval, or
negotiation of the contract, including change orders, extensions, renewals or amendments, while employed by the State of
Oklahoma shall be employed or given anything of value to fulfill any services provided under the contract, including change orders,
extensions, renewals or amendments.
The undersigned, duly authorized agent for the above named supplier, by signing below acknowledges this certification statement
is executed for the purposes of:
the competitive bid attached herewith and contract, if awarded to said supplier;
OR
the contract attached herewith, which was not competitively bid and awarded by the agency pursuant to applicable
Oklahoma statutes.
Supplier Authorized Signature Certified This Date
Printed Name Title
Phone Number Email

A. GENERAL PROVISIONS
A.1. Definitions
As used herein, the following terms shall have the following meaning unless the context clearly
indicates otherwise:
A.1.1. "Acquisition" means items, products, materials, supplies, services, and equipment an
entity acquires by purchase, lease purchase, lease with option to purchase, or rental;
A.1.2. "Addendum" means a written restatement of or modification to a Contract Document
executed by the Supplier and State.
A.1.3. "Bid" means an offer in the form of a bid, proposal, or quote a bidder submits in response
to a solicitation;
A.1.4. "Bidder" means an individual or business entity that submits a bid in response to a
solicitation;
A.1.5. "Solicitation" means a request or invitation by the State Purchasing Director or a state
agency for a supplier to submit a priced offer to sell acquisitions to the state. A solicitation
may be an invitation to bid, request for proposal, or a request for quotation; and
A.1.6. "Supplier" or "vendor" means an individual or business entity that sells or desires to sell
acquisitions to state agencies.
A.2. Bid Submission
A.2.1. Submitted bids shall be in strict conformity with the instructions to bidders and shall be
submitted any other forms required by the solicitation.
A.2.2. Bids shall be submitted to the procuring agency at the time and date specified in the
solicitation as the Response Due Date and Time.
A.2.3. The required certification statement, "Certification for Competitive Bid and/or Contract
(Non-Collusion Certification)", OMES-FORM-CP-004, must be made out in the name of
the bidder and must be properly executed by an authorized person, with full knowledge
and acceptance of all its provisions.
A.2.4. All bids shall be legible and completed in ink or with electronic printer or other similar
office equipment. Any corrections to bids shall be identified and initialed in ink by the
bidder. Penciled bids and penciled corrections shall NOT be accepted and will be
rejected as non-responsive. In addition to a hard copy submittal, the bidder will also be
required to submit an electronic copy. Electronic responses must be submitted in the
identical format contained in the solicitation (for example Microsoft Word, Microsoft
Excel, but not Adobe PDF). In the event the hard copy of the price worksheets and
electronic copy of the price worksheets do not agree, the electronic copy will prevail.
A.2.5. All bids submitted shall be subject to the Oklahoma Central Purchasing Act, Central
Purchasing Rules, and other statutory regulations as applicable, these General
Provisions, any Special Provisions, solicitation specifications, required certification
statement, and all other terms and conditions listed or attached herein-all of which are
made part of this solicitation.
A.3. Solicitation Amendments
A.3.1. If an "Amendment of Solicitation", OMES-FORM-CP-011, is issued, the bidder shall
acknowledge receipt of any/all amendment(s) to solicitations by signing and returning
the solicitation amendment(s). Amendment acknowledgement(s) may be submitted with
the bid or may be forwarded separately. If forwarded separately, amendment

acknowledgement(s) must contain the solicitation number and response due date. The
procuring agency must receive the amendment acknowledgement(s) by the response due
date and time specified for receipt of bids for the bid to be deemed responsive. Failure to
acknowledge solicitation amendments may be grounds for rejection.
A.3.2. No oral statement of any person shall modify or otherwise affect the terms, conditions,
or specifications stated in the solicitation. All amendments to the solicitation shall be
made in writing by the procuring agency.
A.3.3. It is the bidder's responsibility to check frequently for any possible amendments that may
be issued. The procuring agency is not responsible for a bidder's failure to download any
amendment documents required to complete a solicitation.
A.4. Bid Change
If the bidder needs to change a bid prior to the solicitation response due date, a new bid shall be
submitted to the procuring agency with the following statement "This bid supersedes the bid
previously submitted."
A.5. Certification Regarding Debarment, Suspension, and Other Responsibility Matters
By submitting a response to this solicitation:
A.5.1. The prospective primary participant and any subcontractor certifies to the best of their
knowledge and belief, that they and their principals or participants:
A.5.1.1. Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded by any Federal, State or local department or
agency;
A.5.1.2. Have not within a three-year period preceding this proposal been convicted of or
pled guilty or had a civil judgment rendered against them for commission of fraud
or a criminal offense in connection with obtaining, attempting to obtain, or
performing a public (Federal, State or local) contract; or for violation of Federal or
State antitrust statutes or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, or receiving stolen
property;
A.5.1.3. Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (Federal, State, or local) with commission of any of the
offenses enumerated in paragraph A.5.1.2. of this certification; and
A.5.1.4. Have not within a three-year period preceding this application/proposal had one or
more public (Federal, State, or local) contracts terminated for cause or default.
A.5.2. Where the prospective primary participant is unable to certify to any of the statements in
this certification, such prospective participant shall attach an explanation to its solicitation
response.
A.6. Bid Opening
Bids shall be opened by the ODWC Procurement Officer at the time and date specified in the
solicitation as the Response Due Date and Time.
A.7. Open Bid / Open Record
Pursuant to the Oklahoma Public Open Records Act, a bid opening does not make the bid(s)
immediately accessible to the public. The procurement or contracting agency shall keep the bid(s)

confidential, and provide prompt and reasonable access to the records only after a contract is
awarded or the solicitation is cancelled. This practice protects the integrity of the competitive bid
process and prevents excessive disruption to the procurement process. The interest of achieving the
best value for the State of Oklahoma outweighs the interest of vendors immediately knowing the
contents of competitor's bids. [51 O.S. 24A.5(5)]
Additionally, financial or proprietary information submitted by a bidder may be designated by the
Purchasing Director as confidential and the procurement entity may reject all requests to disclose
information designated as confidential pursuant to 62 O.S. (2012) 34.11.1(H)(2) and 74 O.S. (2011)
85.10. Bidders claiming any portion of their bid as proprietary or confidential must specifically
identify what documents or portions of documents they consider confidential and identify applicable
law supporting their claim of confidentiality. The State Purchasing Director shall make the final
decision as to whether the documentation or information is confidential pursuant to 74 O.S. 85.10.
Otherwise, documents and information a bidder submits as part of or in connection with a bid are
public records and subject to disclosure after contract award or the solicitation is cancelled.
A.8. Late Bids
Bids received by the procuring agency after the response due date and time shall be deemed non-
responsive and shall NOT be considered for any resultant award.
A.9. Legal Contract
A.9.1. Submitted bids are rendered as a legal offer and any bid, when accepted by the procuring
agency, shall constitute a contract.
A.9.2. The Contract resulting from this solicitation may consist of the following documents in the
following order of precedence:
A.9.2.1. Any Addendum to the Contract;
A.9.2.2. Purchase order, as amended by Change Order (if applicable);
A.9.2.3. Solicitation, as amended (if applicable); and
A.9.2.4. Successful bid (including required certifications), to the extent the bid does
not conflict with the requirements of the solicitation or applicable law.
A.9.3. Any contract(s) awarded pursuant to the solicitation shall be legibly written or typed.
A.10. Pricing
A.10.1. Bids shall remain firm for a minimum of sixty (60) days from the solicitation closing date.
A.10.2. Bidders guarantee unit prices to be correct.
A.10.3. In accordance with 74 O.S. 85.40, ALL travel expenses to be incurred by the supplier
in performance of the Contract shall be included in the total bid price/contract amount.
A.11. Manufacturers' Name and Approved Equivalents
Unless otherwise specified in the solicitation, manufacturers' names, brand names, information
and/or catalog numbers listed in a specification are for information and not intended to limit
competition. Bidder may offer any brand for which they are an authorized representative, and which
meets or exceeds the specification for any item(s). However, if bids are based on equivalent products,
indicate on the bid form the manufacturer's name and number. Bidder shall submit sketches,
descriptive literature, and/or complete specifications with their bid. Reference to literature submitted
with a previous bid will not satisfy this provision. The bidder shall also explain in detail the reason(s)
why the proposed equivalent will meet the specifications and not be considered an exception thereto.
Bids that do not comply with these requirements are subject to rejection.

A.12. Clarification of Solicitation
A.12.1. Clarification pertaining to the contents of this solicitation shall be directed in writing to the
Contracting Officer specified in the solicitation, and must be prior to the closing date of
the solicitation.
A.12.2. If a bidder fails to notify the State of an error, ambiguity, conflict, discrepancy, omission
or other error in the SOLICITATION, known to the bidder, or that reasonably should have
been known by the bidder, the bidder shall submit a bid at its own risk; and if awarded
the contract, the bidder shall not be entitled to additional compensation, relief, or time,
by reason of the error or its later correction. If a bidder takes exception to any requirement
or specification contained in the SOLICITATION, these exceptions must be clearly and
prominently stated in their response.
A.12.3. Bidders who believe proposal requirements or specifications are unnecessarily restrictive
or limit competition may submit a written request for administrative review to the
contracting officer listed on the solicitation. This request must be made prior to the closing
date of the solicitation.
A.13. Negotiations
A.13.1. In accordance with Title 74 85.5, the State of Oklahoma reserves the right to negotiate
with one, selected, all or none of the vendors responding to this solicitation to obtain the
best value for the State. Negotiations could entail discussions on products, services,
pricing, contract terminology or any other issue that may mitigate the State's risks. The
State shall consider all issues negotiable and not artificially constrained by internal
corporate policies. Negotiation may be with one or more vendors, for any and all items
in the vendor's offer.
A.13.2. Firms that contend that they lack flexibility because of their corporate policy on a
particular negotiation item shall face a significant disadvantage and may not be
considered. If such negotiations are conducted, the following conditions shall apply:
A.13.3. Negotiations may be conducted in person, in writing, or by telephone.
A.13.4. Negotiations shall only be conducted with potentially acceptable offers. The State
reserves the right to limit negotiations to those offers that received the highest rankings
during the initial evaluation phase.
A.13.5. Terms, conditions, prices, methodology, or other features of the bidders offer may be
subject to negotiations and subsequent revision. As part of the negotiations, the bidder
may be required to submit supporting financial, pricing, and other data in order to allow
a detailed evaluation of the feasibility, reasonableness, and acceptability of the offer.
A.13.6. The requirements of the Request for Proposal shall not be negotiable and shall remain
unchanged unless the State determines that a change in such requirements is in the best
interest of the State Of Oklahoma.
A.14. Rejection of Bid
The State reserves the right to reject any bids that do not comply with the requirements and
specifications of the solicitation. A bid may be rejected when the bidder imposes terms or conditions
that would modify requirements of the solicitation or limit the bidder's liability to the State. Other
possible reasons for rejection of bids are listed in OAC 260:115-7-32.
A.15. Award of Contract
A.15.1. The Agency may award the Contract to more than one bidder by awarding the
Contract(s) by item or groups of items, or may award the Contract on an ALL OR NONE

basis, whichever is deemed by the Agency to be in the best interest of the State of
Oklahoma.
A.15.2. Contract awards will be made to the lowest and best bidder(s) unless the solicitation
specifies that best value criteria is being used.
A.15.3. In order to receive an award or payments from the State of Oklahoma, suppliers must be
registered. The vendor registration process can be completed electronically through the
OMES website at the following link: https://oklahoma.gov/omes/divisions/central-
purchasing/suppliers-and-payees/supplier-portal.html.
A.16. Contract Modification
A.16.1. The Contract is issued under the authority of the Certified Procurement Officer who signs
the Contract. The Contract may be modified only through a written Addendum, signed
by the Certified Procurement Officer and the supplier.
A.16.2. Any change to the Contract, including but not limited to the addition of work or materials,
the revision of payment terms, or the substitution of work or materials, directed by a
person who is not specifically authorized by the procuring agency in writing, or made
unilaterally by the supplier, is a breach of the Contract. Unless otherwise specified by
applicable law or rules, such changes, including unauthorized written Addendums, shall
be void and without effect, and the supplier shall not be entitled to any claim under this
Contract based on those changes. No oral statement of any person shall modify or
otherwise affect the terms, conditions, or specifications stated in the resultant Contract.
A.17. Delivery, Inspection and Acceptance
A.17.1. Unless otherwise specified in the solicitation or awarding documents, all deliveries shall
be F.O.B. Destination. The supplier(s) awarded the Contract shall prepay all packaging,
handling, shipping and delivery charges and firm prices quoted in the bid shall include all
such charges. All products and/or services to be delivered pursuant to the Contract shall
be subject to final inspection and acceptance by the State at destination. "Destination"
shall mean delivered to the receiving dock or other point specified in the purchase order.
The State assumes no responsibility for goods until accepted by the State at the receiving
point in good condition. Title and risk of loss or damage to all items shall be the
responsibility of the supplier until accepted by the receiving agency. The supplier(s)
awarded the Contract shall be responsible for filing, processing, and collecting any and
all damage claims accruing prior to acceptance.
A.17.2. Supplier(s) awarded the Contract shall be required to deliver products and services as
bid on or before the required date. Deviations, substitutions or changes in products and
services shall not be made unless expressly authorized in writing by the procuring
agency.
A.18. Invoicing and Payment
A.18.1. Upon submission of an accurate and proper invoice, the invoice shall be paid in arrears
after products have been delivered or services provided and in accordance with
applicable law. Invoices shall contain the purchase order number, a description of the
products delivered or services provided, and the dates of such delivery or provision of
services. An invoice is considered proper if sent to the proper recipient and goods or
services have been received.
A.18.2. State Acquisitions are exempt from sales taxes and federal excise taxes.
A.18.3. Pursuant to 74 O.S. 85.44(B), invoices will be paid in arrears after products have been
delivered or services provided.