S. COLLEGE UNDERGROUND ADJUSTMENTS PROJECT
| Agency: | County of Brazos |
|---|---|
| State: | Texas |
| Type of Government: | State & Local |
| Posted Date: | Dec 17, 2022 |
| Due Date: | Jan 10, 2023 |
| Solicitation No: | 010-03-23 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
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Purchasing Office
205 E. 28th Street
Bryan, TX 77803
Office: (979) 821-5771 Fax: (979) 821-5798
Date Issued: December 16, 2022
BID# 010-03-23
S. COLLEGE UNDERGROUND ADJUSTMENTS
PROJECT BID
SEALED BIDS TO BE SUBMITTED BY:
2:30 p.m. CST, Tuesday, January 10, 2023
Bidder’s Name: __________________________________________
BID #010-03-23 1
BTU BID DOCUMENT TABLE OF CONTENTS
NOTICE TO BIDDERS ...................................................................................................... 3
DISCLOSURES .................................................................................................................. 4
Schedule of Events / Dates ................................................................................................. 5
Exhibit “A”
Specifications ...................................................................................................................... 6
Liquidated Damages .......................................................................................................... 24
Underground Supplement.................................................................................................. 26
Deviations .......................................................................................................................... 37
Separate Attachments
Appendix A – Seperate Attachements .........................................……………………………….38
2206-C-46914-49165 – S. College Underground Adustments – Unit Totals – Excel Sheet
2206-C-46914-49165 – S COLLEGE ST UG CONFLICTS – PDF
2206-C-46914-46166 – S COLLEGE ST ADDITIONAL UG CONFLICTS – PDF
S College Ave Additional Crossings Profiles – Full Set – 11-28-22 – PDF
S. College Crossings Profiles – Full Set 11-28-22 - PDF
Exhibit "B"
General Bid Instructions.................................................................................................... 39
Payment ............................................................................................................................. 43
Insurance............................................................................................................................ 46
Bonds ................................................................................................................................. 51
All Bills Paid Affidavit...................................................................................................... 57
References ......................................................................................................................... 59
Certification of Bid............................................................................................................ 60
Sample Contract ................................................................................................................ 61
BID #010-03-23 2
NOTICE TO BIDDERS
MANDATORY PRE-BID MEETING Thursday, December 29, 2022 at 10:00 a.m.
CST held via Zoom videoconference or in person at the BTU Distribution building at
BTU’s Distribution Conference Room, 2200 Fountain Avenue, Bryan, TX, 77801.
You must register in advance for the pre-bid meeting at the following link:
https://us02web.zoom.us/meeting/register/tZwtdu6gqDgqEtSgmvsljFN4jkPNxldljJ4M
Once you have registered, you will receive a link for the ZOOM meeting.
SEALED bids for Bid # 010-03-23 will be accepted until 2:30 p.m. CST, Tuesday, January
10, 2023 and publicly opened and read aloud at 2:30 p.m. CST, on the same date via Zoom
videoconference at:
https://us02web.zoom.us/j/4066604752?pwd=c1I3RFl5WkJDUWxwYXROZ1VqdXAxQT09
or dial +1 346 248 7799 (Meeting ID: 406 660 4752 Password: 397882) Any bid
received after 2:30 p.m. CST will not be considered. Emailed bids will not be accepted.
Bid must be completed and submitted on the forms found within the Specifications. Incomplete
bid forms will invalidate the bid and the bid will be rejected and returned to the bidder upon
request. The right to accept any bid or to reject any or all bids and to waive all formalities is hereby
reserved by Bryan Texas Utilities.
These documents are also available online at https://brazosbid.ionwave.net . BTU believes that the data
contained in these specifications is sufficient for the preparation of bids. Requests for additional
information will be considered depending on the bid time frame and the availability of the requested
information. Such information will be submitted to all known bidders simultaneously.
In order to ensure a fair and public bid process, all questions or clarifications related to this
Request for Bid shall be addressed in writing, via the Brazos Valley Online Bidding System
(https://brazosbid.ionwave.net) prior to 12:00 p.m. CST on January 5, 2023. Contact with any
BTU employee or official is prohibited without prior written consent from the BTU Procurement
Specialist. Failure to observe this requirement may be grounds for rejection of the Bid.
*BTU reserves the right to award to multiple bidders based on best value for BTU
Sealed bids shall be clearly marked with the bid number and addressed to the BTU
Purchasing Department.
MAIL OR DELIVER SEALED BIDS TO:
BTU Purchasing
Attn: Brian Jacobsen
BID # 010-03-23
205 E. 28th Street
Bryan, Texas 77803
BID #010-03-23 3
Disclosure Requirements
Chapter 176 of the Texas Local Government Code mandates the public disclosure of certain information
concerning persons doing business or seeking to do business with the Bryan Texas Utilities, including
affiliations and business and financial relationships such persons may have with BTU officers. An
explanation of the requirements of Chapter 176, applicable forms and a complete text of the new law are
available at: http://www.btutilities.com/house-bill-914-conflicts-disclosure/. If you are unable to obtain
such information online, please contact BTU Purchasing at 821-5860 or mail to:
BTUPurchasing@btutilities.com for further assistance regarding Chapter 176.
BY DOING BUSINESS OR SEEKING TO DO BUSINESS WITH BRYAN TEXAS UTILITIES,
YOU ACKNOWLEDGE THAT YOU HAVE BEEN NOTIFIED OF THE REQUIREMENTS OF
CHAPTER 176 OF THE TEXAS LOCAL GOVERNMENT CODE AND THAT YOU ARE
SOLELY RESPONSIBLE FOR COMPLYING WITH THEM.
DISCLOSURE OF INTERESTED PARTIES
In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of
the Government Code. The law states that a governmental entity or state agency may not
enter into certain contracts with a business entity unless the business entity submits a
disclosure of interested parties to the governmental entity or state agency at the time the
business entity submits the signed contract to the governmental entity or state agency. The
law applies only to a contract of a governmental entity or state agency that either (1)
requires an action or vote by the governing body of the entity or agency before the contract
may be signed or (2) has a value of at least $1 million. The disclosure requirement applies
to a contract entered into on or after January 1, 2016. The process as implemented by the
Commission is as follows:
1. A business entity must use the application to enter the required information
on Form
1295 and print a copy of the form and a separate certification of filing that
will contain a unique certification number.
2. An authorized agent of the business entity must sign the printed copy of the
form and have the form notarized. The completed Form 1295 and
certification of filing must be filed with the city “at the time the business
entity submits the signed contract” to the city.
3. The city must notify the Commission, using the Commission’s filing
application, of the receipt of the filed Form 1295 and certification of filing
not later than the 30th day after the date the contract binds all parties to the
contract.
For more information regarding how to file Form 1295, please click on the following
link: https://www.ethics.state.tx.us/whatsnew/elf_info_form1295.htm
BID #010-03-23 4
SCHEDULE OF EVENTS/DATES:
OVERHEAD UNIT SERVICES CONTRACT
Notice and Instructions to Bidders (Documents Available): December 16,
2022
Pre-bid Conference via Zoom (Mandatory): December 29 , 2022 at 10:00 a.m.
Deadline for Questions / Clarifications: January 5, 2023 by 12:00 p.m.
Bid Opening: January 10, 2023 at 2:30 p.m.
Pre-Construction Conference : TBD
Construction Project Commencement: 10 days after purchase order issued
date
Contract Completion: 16 weeks after PO is issued.
The above dates except for Construction Commencement and Completion are for planning purposes only
and are not contractual obligations. Dates are subject to change.
BID #010-03-23 5
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