038S Bid Veterans Park Pond Newcastle Fishing Access Project

Solicitation Cover Page
For Minor Projects under Statutory Amount
Oklahoma Department of Wildlife Conservation - Adminstration - Accounting
DATE OF SOLICITATION made as of the 15th day of May in the year 2026.
Solicitation Information: Using Agency Information:
Solicitation Number: 038S Using Agency Name:Oklahoma Department of Wildlife
Conservation
Veterans Park Pond (Newcastle)
Project Name: Fishing Access Project Point of Contact: Susan Mecham
Location: 35.260352, -97.609894
City of Newcastle, Oklahoma Mailing Address: PO Box 53465
City, ST Zip: Oklahoma City, Oklahoma 73152
Delivery Address: 1801 North Lincoln Boulevard
City, ST Zip: Oklahoma City, Oklahoma 73105
Phone: 405-522-6137
Bids Due: Tuesday June 23 , 2026 at 3:00 PM CST. Email: susan.mecham@odwc.ok.gov
The Oklahoma Department of Wildlife Conservation is inviting written bids for all Project Management, Superintendence, labor,
machinery, equipment, tools, materials, supplies and appurtenances described by this solicitation.
Method of Responding to this Solicitation: Bids will be accepted by mail, email or hand delivered to the Using Agency Contact
specified above.
The requirements of the proposed contract for construction are described within this Solicitation, and the Solicitation will become
a part of any resultant Contract. Bidder will perform work in compliance with all applicable codes, standards, ordinances and laws.
The issuance of this Solicitation does not guarantee that the State of Oklahoma will enter into an agreement, and the State reserves
the right to reject any and all bids.
In preparing a bid, please review the attached documents and comply with instructions given:
* Bid Form: Sign, date and return Bid Form provided in Solicitation Package.
* Scope of Work (SOW): Description, Requirements and Agreement of the Work Needed to Complete the Project.
* Registered as a Supplier to do Business with the State of Oklahoma. Supplier Portal (oklahoma.gov)
* Supplier Insurance: General Liability Insurance and Workers Compensation or Exemption.
* Comply with the Federal Purchasing Requirement "Build America Buy America" (BABA) when applicable.
If the Bidder has any questions about this Solicitation, please contact the Using Agency Contact listed above.
This Solicitation and any resulting Contract for Construction is in accordance with 61 O.S. 101- 138, and specifically 61 O.S.
103(B) regarding projects under the statutory amount mandated therein. Any resultant contract will be awarded by the State of
Oklahoma, Office of Management and Enterprise Services, Division of Capital Assets Management, Department of Real Estate
Services, Construction and Properties (Owner Agent for State).
CAP FORM D403 (11/2021) #037S SOLICITATION COVER PAGE - PAGE 1 OF 1

Bid Form
For Minor Projects under Statutory Amount
Oklahoma Department of Wildlife Conservation
* Bid Form: Sign, date and return Bid Form provided in Solicitation Package.
* Scope of Work (SOW): Description, Requirements and Agreement of the Work Needed to Complete the Project.
* Registered as a Supplier to do Business with the State of Oklahoma. Supplier Portal (oklahoma.gov)
* Supplier Insurance: General Liability Insurance and Workers Compensation or Exemption.
* Comply with the Federal Purchasing Requirement "Build America Buy America" (BABA) when applicable.
To: Oklahoma Department of Wildlife Conservation From:
Accounting Department (Firm Name)
1801 N. Lincoln Blvd.
Oklahoma City, OK 73105 ATTN:
Susan Mecham (Address)
RE: Solicitation Number: 038S
, , , , (City/State/Zip)
, , , ,
(Telephone No.) (EIN/TIN No.)
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(List Addendum Number(s) received above)
(Email Address)
ARTICLE 1: General.
1.1 The undersigned, being familiar with the local conditions affecting the cost of the work, with the Solicitation for Bids and in accordance
with the provisions thereof, hereby proposes to furnish all labor, materials and equipment necessary for the sums listed herein.
1.2 In submitting the bid, it is understood that the right is reserved by the State of Oklahoma to reject any and all bids, and it is agreed
that this bid may not be withdrawn for a period of thirty (30) days after the date bids are due. Work is to start within ten (10) days after
receipt of Notice to Proceed.
1.3 If awarded the project:
(Indicate applicable response and fill in days below)
We propose to complete this work within calendar days from the date of receipt of the Notice to Proceed.
ARTICLE 2: Compliance.
2.1 The Bidder certifies that:
2.1.1 they are an Equal Employment Opportunity Employer and that they do not discriminate in any of their business or employment
practices;
2.1.2 they, and all sub-contractors and suppliers performing work on the Project, will comply with the provisions of the Oklahoma
Taxpayer and Citizen Protection Act of 2007 and participate in the Status Verification System. The Status Verification System is
defined in the Oklahoma Statutes, Title 25 1312;
2.1.3 they will comply with the laws relating to public construction in the Oklahoma Statutes (Title 61) and the Oklahoma
Administrative Code (Section 260, Chapter 65); and
2.1.4 they will comply with all State of Oklahoma Governor's Executive Orders, including those relating to the prohibited use of any
and all tobacco product on any and all properties owned, leased or contracted for use by the State of Oklahoma, including but not
limited to all buildings, land and vehicles owned, leased or contracted for use by agencies or instrumentalities of the State of
Oklahoma.
CAP FORM D405 (11/2021) BID FORM (UNDER STATUTORY AMOUNT) - PAGE 1 OF 3

ARTICLE 3: Bid Proposal:
Fill out the requested rates and apply that rate to the estimated quantities to establish a comparative basis for contract award. The
quantities are estimates only and may not reflect actual contract usage. The State will only assign work based upon need and
makes no warranty or guarantee as to any minimum amount that may be authorized under the contract.
Category Rate
Bid as Total Costs (Rate x Qty.)
Veterans P ark Pond (Newcastle)
Fishing Access P roject
Per Total $
8ft x 20ft T-shaped Dock Cost
Design, manufacture, delivery
& installation Dock &
Gangway
Total estimate of contract cost and basis of award:$
(Insert amount using numbers)
ARTICLE 4: Alternate(s):
Alternate No. 1: N/A
Dollars
(Insert amount using words)
$ Circle one: ADD DEDUCT
(Insert amount using numbers)
ARTICLE 5: Statements.
3.1 Non-collusion Statement. For the purposes of a competitive bid for a public construction contract, the undersigned, being first duly
sworn, certifies that
3.1.1 I am the duly authorized agent of _______________________________________________, the bidder submitting the
competitive bid which is attached to this statement, for the purpose of certifying the facts pertaining to the existence of collusion
among bidders and between bidders and state officials or employees, as well as facts pertaining to the giving or offering of things of
value to government personnel in return for special consideration in the letting of any contract pursuant to the bid to which this
statement is attached;
3.1.2 I am fully aware of the facts and circumstances surrounding the making of the bid to which this statement is attached and
have been personally and directly involved in the proceedings leading to the submission of such bid; and
3.1.3 Neither the bidder nor anyone subject to the bidder's direction or control has been a party:
a. to any collusion among bidders in restraint of freedom of competition by agreement to bid at a fixed price or to
refrain from bidding,
b. to any collusion with any state official or employee as to quantity, quality or price in the prospective contract, or as
to any other terms of such prospective contract, nor
c. in any discussions between bidders and any state official concerning exchange of money or other thing of value for
special consideration in the letting of a contract.
3.2 I certify, if awarded the contract, whether competitively bid or not, neither the contractor nor anyone subject to the contractor's
direction or control has paid, given or donated or agreed to pay, give or donate to any officer or employee of the State of Oklahoma any
money or other thing of value, either directly or indirectly, in procuring the contract to which this statement is attached
3.3 Business Relationship Statement.
3.3.1 I further certify that the nature of any partnership, joint venture or other business relationships presently in effect or which
existed within one (1) year prior to the date of this statement with the Architect, Engineer, or other party of the project is:
(If none, so state; use additional sheet if necessary.)
3.3.2 That any such business relationship presently in effect or which existed within one (1) year prior to the date of this statement
(If none, so state; use additional sheet if necessary.)
CAP FORM D405 (11/2021) BID FORM (UNDER STATUTORY AMOUNT) - PAGE 2 OF 3

between any officer or director of the bidding company and any officer or director of the architectural or engineering firm or other
party to the project is:
3.3.3 And that the names of all persons having any such business relationships and the positions they hold with their respective
companies or firms are:
(If none of the business relationships herein above mentioned exist, then a statement to that effect. Use additional sheet if necessary.)
BIDDER:
If awarded a contract, the bidder affirms that the work will be carried out in conformance with the contract requirements and that all
invoices submitted for payment will reflect a true and accurate accounting of the work completed.
I solemnly swear or affirm, under penalty of perjury, that the foregoing is true and correct.
(Bidder Signature) (Bidder Printed Name)
(Bidder Printed Title) (Date)
CAP FORM D405 (11/2021) BID FORM (UNDER STATUTORY AMOUNT) - PAGE 3 OF 3

Scope of Work: Veterans Park Pond Fishing Dock (T-Shaped)
Design, manufacture, delivery, and install a 8ft x 20ft T-shaped Fishing Dock with a 40ft x 4ft
gangway in the northeast corner of Veterans Park Pond, per the General Requirements outlined below.
As required by Section 70914 of the infrastructure Investment and Jobs Act (BABA - Buy America Build
America Act. Pub. L. 117-58) the successful Contractor must sign and return Attachment A (BABA) with their
Bid certifying that they are compliant with all Buy America Requirements.
Location Information
* Waterbody: Veterans Park Pond
* Site Name: Veterans Park Newcastle, OK
* County: McClain
* Coordinates: 35.260352, -97.609894 (See Attachment A)
* Water Elevations:
- Normal Pool Elevation: 1,212 ft
- Design Low Water (DLW): 1,210 ft
- Design High Water (DHW): 1,215 ft
* Substrate Type (USDA Web Soil Survey):
- Silt Loam: 0 To 11 Inches, Silty Clay Loam: 11 To 26 Inches, Silty Clay: 26 To 80 Inches
General Requirements
I. Design
* The floating dock system specified above shall be designed to:
- Accommodate water level fluctuations between the Design Low Water (DLW) and
Design High Water (DHW) elevations provided above
- Provide safe and accessible access for individuals with disabilities in accordance with
American with Disabilities Act (ADA) and Architectural Barriers Act (ABA) standards
- Include ADA-compliant handrails, non-slip surfaces, and a transitional plate with a
2-inch vertical edge protection between the gangway and the abutment
- Withstand the vertical, horizontal, and torsional loads as specified in the Design
Specifications section below
- Provide support structures to prevent the floating dock system from grounding during
low water elevations and dry periods
- At least 25% of the rails must be 34 inches or less in height above the deck of the
floating dock
- Use flotation with a minimum guaranteed life expectancy often (10) years against
defects, cracking, peeling, sloughing, and deterioration from ultraviolet rays
- Use flotation impervious to petrochemicals and shall be of fire-resistant construction,
while retaining its resiliency against ice and impacts by watercraft
- Include connecting points capable of being disconnected and moved if necessary
- Meet all local, state, and federal safety standards for floating dock systems
* Anchorage must allow floating dock system to be usable at all water elevations between
the DLW &DHW
* Design modifications to the floating dock system specified above will be accepted if the
modifications meet or exceed the standards listed in General Requirements - Sections VI &
VII
* Bids must include design drawings of the floating dock system, anchorage, and dock
abutment along with materials lists for the floating dock system and anchorage
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II. Materials
* All aluminum, iron, steel, manufactured products, and construction materials must comply
with domestic content procurement preference requirements established in the Build
America, Buy America Act (BABA) at Section 70911 et seq.
* Marine Grade 6061 or 6063 Aluminum alloys will be accepted has a substitution for
hot-dipped galvanized steel
* All fasteners shall be stainless steel or hot-dipped galvanized steel
Ill. Fabrication
* Welding shall be performed by certified welders in accordance with the standards listed in
General Requirements - Section IV
* All holes shall be deburred and treated with an approved cold-galvanizing spray
* Field welds shall be limited and shall be indicated clearly on engineering drawings and
treated with an approved cold-galvanizing spray
IV. Experience
* Bidder shall provide a list of at least two (2) projects of similar size and scope to the project
being bid that have been completed within the past five (5) years
- Contact information and photos are required for each reference project listed
* Bidder and/or manufacturer sub-contractor shall a minimum of three (3) years of experience
in the design, fabrication, and installation of floating dock systems
V. Warranty
* The manufacturer shall warrant all materials and workmanship for a period of one (1) year
from the date of final acceptance by ODWC
VI. Standards
* American Society of Civil Engineers (ASCE) manual 7-05, Minimum Design Loads for
Buildings and Other Structures
* American Institute of Steel Construction (AISC) Manual of Steel Construction
* American Society for Testing and Materials (ASTM)
* American Welding Society (AWS) Standard Code for Arc and Gas Welding in Building
Construction
* Americans with Disabilities Act (ADA) Standards - Chapter 10: Fishing Piers and Platforms
published by the U.S. Access Board
* Architectural Barriers Act (ABA) Standards
* ASEC Manual and Reports on Engineering Practice No. 50 Planning and Design Guidelines
for Small Craft Harbors Prepared by Task Committee on Marinas, 2000
* American Iron and Steel Institute (AISI) Specification for the Design of Cold-Formed Steel
Structural Members
* Association of Rotational Molders (ARM), The Introductory Guide to Designing Rotationally
Molded Parts
VII. Vertical Loads, Horizontal Loads, & Torsional Resistance
* Dead loads shall consist of the entire weight of the floating structure, including railings,
gangways, anchor sleeves, rub rails, and other accessories and appurtenances
* The deck surface and structural frame live load shall be equal to 50 PSF applied to the full
surface area of the deck
* Substructure designed to support full live load across a 30-foot span, calculated to the
maximum wave, crest to crest, on most inland lakes
* The anchorage system shall be designed to resist the specified loads at the Design High
Water (DHW) elevation
* Gangways and ramps shall be designed to support 50 PSF live load and full deck load
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* Connections between gangway and dock shall safely resist loads from docked boats, wave
action or wind up to #12 on the Beaufort Scale without damage or deformation of the dock
system
* Handrails shall be designed for a 200-pound load applied in any direction and at any point
along the length of the handrail
* Flotation for boat docks shall be designed to support the dead load plus 30 PSF live load
applied to the deck area
* A uniform horizontal wind loading from any direction shall be calculated in accordance with
ASCE 7-05 for exposure category "D" on all project surfaces, assuming 100% boat
occupancy
* A horizontal load due to impact on the boat dock shall be the result of the largest boat
normally using the lake striking the end of the finger 10 degrees (10 degrees) off the center line of
the boat dock. For purposes of calculation, the weight of the craft shall be 12 times the
length squared (12L2). For analysis of impact, craft speed shall be considered moving at a
speed of 3 FPS
* The system shall be designed to resist torsional forces to the extent that there shall be no
more than three (3) inches of freeboard variation per 100-feet length as measured in any
direction and under any combination of specified vertical and horizontal load conditions
except wave action loads
* The floating structures shall be designed to resist a 400-pound vertical point load at any
point on the dock without violation of the freeboard torsion design requirement
* Anchor pipes shall slide freely during water level fluctuations and design live loads
* Manufacturer and Engineer of Record must provide evidence of testing and/or proof of
calculations of the specified loads lists above
Execution
I. Timeline
* Design, manufacture, delivery, and installation of the floating dock system specified above
shall be completed by December 28th, 2026.
* Complete a pre-installation site visit with representative from ODWC, at least two (2) weeks
in advance of installation to determine water depth, proper length of anchors, and
recommend any specific site preparation alterations to ensure proper floating dock system
installation
II. Closeout
* Upon completion of installation, conduct a final inspection with representative from ODWC
and complete any corrective work as directed
Miscellaneous Information
* There will be no pre-bid meeting held at the project site
* Bids must include a signed Build America, Buy America Act Certification (see attachments)
* Bidders are responsible for visiting the project site and familiarizing themselves with site
conditions prior to submitting a bid
* Late bids will not be considered
* Questions during the bid process shall be sent by email to: Susan.Mecham@odwc.ok.gov by
May 29th, 2026 by 3:00 PM Central Standard Time (CST) as the last date and time for questions.
* No questions will be taken by phone, all questions must be in writing.
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* Contract will be awarded to one vendor only. If vendor is awarded multiple ODWC projects,
they must be capable of completing each project as required by contract documents.
* Insurance: The successful bidder will be required to provide certificates of insurance for general
liability, vehicles, and worker's compensation for this project general conditions immediately upon
notification that they are the successful bidder. A contract will not be issued without the required proof
of insurance.
* There is NO bid bond for this project.
* Basis of Contract: The determination of the Lowest Responsible Bidder will be made based on bid as
Total Project Cost, along with the proposed time to complete the work. Failure to submit a complete
bid, inclusive of affidavits and requested information, may disqualify the bidder. ODWC reserves the
right to make any inquiries to insure that the lowest bidder is actually able to complete the work in a
satisfactory manner.
* The contract will be issued by the Office of Management and Enterprise Services, Construction and
Properties Division (OMES/CAP). The Contractor shall not begin work until
the contract is in place and written notice to proceed has been issued by OMES/CAP. Bids are invited
as stated on the solicitation cover sheet and must be returned by the date and time specified. All bids
must be accompanied by the Affidavit, attached.
* Terms and conditions: As stated in the contract.
* Invoicing and Project Communication: All work-execution related communications must go through the
Agency Representative. Project invoices shall be sent to the Agency Representative at the following
address and attention:
Oklahoma Department of Wildlife Conservation
Nathan Copeland
1801 N. Lincoln Blvd. - Fish Division
Oklahoma City, OK 73105
Email: nathan.copeland@odwk.ok.gov
Execution
Scheduling: Provide Agency Representative with proposed work schedule prior to beginning work.
Travel: Operator will not be compensated for travel to and from work sites.
Closeout: At completion of the work, conduct final inspection with Agency Representative. Complete any
corrective work as directed.
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Bid Checklist
D Signed Build America, Buy America Act Certification
D Design drawings of the floating dock system, anchorage, and dock abutment
D Materials lists for the floating dock system and anchorage
D Reference projects with contact information and photos
*End of Scope of Work*
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