Ruggedized Mobile Data Computers and Mobile Printers
| Agency: | County of Rockingham |
|---|---|
| State: | New Hampshire |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Apr 2, 2024 |
| Due Date: | Apr 18, 2024 |
| Bid Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Sealed Bids Due | Link |
| 04/18/2024 by 7:30am | Ruggedized Mobile Data Computers and Mobile Printers |
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Rockingham County Sheriff's Office
101 North Road
Brentwood, NH, 03833
Brynda Poggi, Network Administrator
bpoggi@rockso.org
Proposal Submission Deadline:
04/18/2024 at 7:30 a.m.
Proposal Opening is noted on #3
at the top of page 2.
REQUEST FOR PROPOSALS
RUGGEDIZED MOBILE DATA COMPUTERS AND MOBILE PRINTERS
ROCKINGHAM SHERIFF’S OFFICE
You (ORGANIZATION) are hereby invited to submit proposals as specified in this Request for Proposal.
The information necessary to complete the proposal is contained within this document.
Rockingham County, New Hampshire (Rockingham County) is a public entity composed of general
administrative offices, nursing home, assisted living, correctional facility, engineering and maintenance
services, and offices from Elected Officials: Commissioners, Delegation, County Attorney, High Sheriff,
Register of Deeds, and Treasurer.
Questions on the technical specifications of the Request for Proposal should be directed to the contact
listed above. Questions on bidding procedures can be directed to rfp@co.rockingham.nh.us. Do not alter
or modify any documents or proposal forms downloaded from Rockingham County or Public Purchase.
Altering or modifying such documents or forms may result in disqualification.
1. Proposal Instructions (3 ways to submit)
a) Two (2) copies (or one copy and one thumb drive) of the Proposal should be submitted in a
sealed envelope marked “RFP – Ruggedized Mobile Data Computers and Mobile Printers”
addressed and delivered to:
Rockingham County Commissioners
119 North Road, Brentwood, NH 03833
b) Submit your bid as a PDF to: rfp@co.rockingham.nh.us. DO NOT send your bid to any other
Rockingham County email address. Doing so may result in disqualification. You will receive a
confirmation email within 1 business day. If you do not receive your confirmation email, you may
inquire with the contact person listed at the top of this document.
c) You may submit your Proposal online through Public Purchase, which is free to sign up and
submit. Please visit Public Purchase: Rockingham County Home Page, or
www.rockinghamcountynh.org/rfpbidding for the link to our Public Purchase page.
2. Submission must include:
• Organization legal name with DBA if applicable.
• Tax ID.
• Physical address and mailing address (if different).
• Organization representative name and contact information (phone, fax, and email).
• An itemized price proposal including shipping or freight is required with submission.
• Items presented as "equivalent" must be clearly identified, with all variations from the
specification annotated and are subject to approval.
• Complete cut sheets and specifications for all products quoted, if applicable.
• All pertinent information regarding warranty and service availability.
• Anticipated start time after receipt of order and anticipated time to perform the scope of
services.
• Insurance requirements, non appropriations and indemnification obligations.
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Attachments must be uploaded in PDF format. Any agreements or contracts that require our
signature need to be in Microsoft Word format for review and tracking purposes.
3. Proposal Openings: Authorization to open proposals will be given at the 04/18/2024 regular
scheduled meeting of the Board of Rockingham County Commissioners beginning at 8:30 am.
Proposals will be distributed after the meeting and will be awarded or rejected as soon as a complete
review and comparison of the proposals received has been made by Rockingham County.
a. Meetings are held in the Maureen Barrows Conference Room of the Rockingham County
Rehabilitation and Nursing Center, 117 North Road, Brentwood, NH through the following online
Zoom meeting: https://us02web.zoom.us/j/5808918771 or by telephone: 646-558-8656, Meeting
ID: 580 891 8771.
b. Scheduled meetings are subject to change and information may be found here:
www.rockinghamcountynh.org/events.
4. Proposal Award: The proposal(s) will be formally awarded and announced publicly at a regular
scheduled meeting of the Board of Rockingham County Commissioners held in the Maureen Barrows
Conference Room located in the Rockingham County Rehabilitation and Nursing Center, 117 North
Road, Brentwood, NH through the following online Zoom meeting:
https://us02web.zoom.us/j/5808918771 or by telephone: 646-558-8656, Meeting ID: 580 891 8771.
Formal notification of proposal award will occur thereafter.
5. Pricing: Proposal prices are to remain in effect for a period of (60) days from opening date of the
proposal and are to remain firm once proposal is awarded to the successful Organization(s).
a. Vendors awarded a state bid/contract should offer that pricing.
b. Should you have any variations (discounts and/or penalty clauses) that may affect the price,
please specify in proposal.
6. Additional Materials: Following the review and screening of all proposals, Organization may be
invited to participate in the final selection process, which may include the submission of additional
information regarding cost or other issues, as requested by Rockingham County.
7. Performance Clause: In the event that the successful awarded Organization/Rockingham County
should default in the observance of the stipulations set forth in this Request for Proposal and such
default is not corrected within 30 days of written notice from either party, the successful awarded
Orginization/ Rockingham County shall have the option of canceling the proposal.
8. Contractual Obligations: In the event that contracts for the supply of materials, equipment, or
services are required under the proposal, the Board of Rockingham County Commissioners reserves
the right to review said contracts and amend to comply with county legal requirements prior to signing
by the appointed representative of the Board of Rockingham County Commissioners. All contracts
entered into by Rockingham County are required to contain Non-Appropriation and Indemnification
clauses. Sample language is provided below.
a. Non-Appropriation
Rockingham County is obligated to pay only such contract amounts that can lawfully be made
from funds budgeted and appropriated for that purpose during Rockingham County’s then current
fiscal year, subject to annual approval by the Rockingham County Delegation. Should
Rockingham County fail to budget, appropriate, or otherwise make available funds to make
payments under this contract, such contract shall be deemed terminated at the end of the then
current term. Rockingham County agrees to deliver prompt notification after any decision to non-
appropriation is made, but failure to give such notice will not extend the term beyond such
Original or Renewal Term.
b. Indemnification
To the fullest extent permitted by law, (ORGANIZATION) shall protect, indemnify, save, defend
and hold harmless Rockingham County, including its officials, agents, volunteers and employees,
(“Indemnified Parties”), from and against any and all liabilities, obligations, claims, damages,
penalties, causes of action, costs, interest and expenses, including but not limited to reasonable
attorney and paralegal fees, which Indemnified Parties may become obligated or suffer by reason
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of any accident, bodily injury, personal injury, death of person, or loss of or damage to property,
arising indirectly or directly under, out of, in connection with, or as a result of this Contract or the
activities of (ORGANIZATION) or its agents, employees, contractors or subcontractors, and even
if caused in whole or in part by any negligent or intentional act or omission of Indemnified Parties.
In addition, and regardless of respective fault, (ORGANIZATION) shall defend, indemnify and
hold harmless the Indemnified Parties for any costs, expenses and liabilities arising out of a
claim, charge or determination that (ORGANIZATION) officers, employees, contractors,
subcontractors or agents are employees of the Indemnified Parties, including but not limited to
claims or charges for benefits, wages, fees, penalties, withholdings, damages or taxes brought in
connection with laws governing workers compensation, unemployment compensation, social
security, Medicare, state or federal taxation, and/or any other similar obligation associated with an
employment relationship.
(ORGANIZATION’S) obligations to defend, indemnify and hold harmless the Indemnified Parties
hereunder shall survive the term of this Contract.
Rockingham County shall not be required to defend or indemnify (ORGANIZATION) or its agents,
employees, contractors or subcontractors or any professional service provider.
9. Insurance Requirements: The Organization shall always maintain during the life of this proposal
insurance coverage. The Organization must also require its subcontractors to maintain such
coverage. Any request for modification of the coverage requirements must be submitted in writing
with the proposal, and will be evaluated accordingly.
a. Coverage: The Organization shall have professional insurance/errors and omissions insurance
with limits of not less than $1,000,000 each occurrence. The insurance certificate and the
underlying insurance coverage shall be issued by a carrier authorized to do business in the State
of New Hampshire and having A.M. Best Company rating of “A” or better.
b. Workers Compensation Insurance: The Organization shall carry workers compensation
insurance as required by the State of New Hampshire.
c. Comprehensive General Liability Insurance: The Organization shall maintain comprehensive
general liability insurance policy, which includes coverage for contractual liability, in an amount of
no less than $1,000,000 per occurrence.
d. Motor Vehicle Insurance: The Organization shall carry motor vehicle insurance to include bodily
injury, property damage, and uninsured motorist, coverage in an amount of no less than
$1,000,000 combined single limit per accident.
e. Insurance Certificate: The Organization shall provide an insurance certificate confirming the
above insurance coverage.
i. The provider shall file certificates with Rockingham County showing that the above insurance
has been purchased. Include with proposal submission and use mail to: Rockingham
County, attn. Commissioners Office, 119 North Road, Brentwood, NH 03833.
ii. A 30-day notice is required for cancellation and /or material change of coverage, and sent
directly to the above mail to address.
10. NOTICE:
a. The Board of Rockingham County Commissioners reserves the right to accept or reject any and
all proposals or parts thereof, to accept the proposal which they deem to be in the best interest of
Rockingham County and to waive any bid formality.
b. Proposals are subject to public review and cannot be honored with proprietary, confidential, do
not disclose, or any other restriction that conflicts with the New Hampshire Right To Know law.
c. Information provided in these specifications is to be used only for the purposes of preparing a
proposal detailing costs and services to be provided to Rockingham County. It is expected
that each Organization will read these specifications with care. Failure to meet certain
conditions may invalidate proposals.
d. The information contained herein is believed to be accurate but should not be considered as
warranted in any way.
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e. Rockingham County may award to multiple providers.
f. Any changes to the specifications shall meet the approval of Rockingham County.
g. Any variations (discounts and/or penalty clauses) that may affect the price, please specify in your
proposal.
h. Upon satisfactory completion of the work and or receipt of product, payment is subject to
standard accounts payable process at Rockingham County.
DETAIL OF ITEM(S), SCOPE OF SERVICE(S), SERVICES
A. SPECIFICATIONS
Include price breakdown for each piece of equipment including shipping. Include a picture and list all
laptop specifications. Include full make and model for laptops and printers. All equipment should be
ruggedized for 24/7 use in a police vehicle and should include mounting equipment. Laptops will not be
hard mounted and will be used outside of the vehicle, however, printers will not be removed.
RUGGED COMPUTER EQUIPMENT – 4 LAPTOPS
Windows 11 Pro
Internal GPS
Internal Cellular modem, BAND14 compliant through FirstNet/AT&T
Internal Bar Code Scanner
14 inch touch screen
Backlit keyboard
Min 16GB RAM, upgradable to 64GB
Min 256GB SSD NVMe preferred, not soldered to the motherboard so I can upgrade or change if needed.
2 USB 3.0 ports
HDMI port
Wi-Fi, ethernet, Bluetooth, integrated speakers, keyboard volume/mute controls
MFA options – specify options and price those options separately if they are charged separately
AC adapter/charger
CPU equivalent to gen 12, 13, or 14 Intel Core 7
3 year limited warranty
MOUNTING EQUIPMENT
Vehicle mounting equipment – docking station, charger, mounting hardware, stand
Computer must be removable from the dock
Shipping included
PERIPHERAL – 4 MOBILE THERMAL PRINTERS WITH MOUNTING EQUIPMENT
Thermal car printer equivalent to Brother PocketJet 883L
Must have USB wired option
Must have hard-wired power option
One roll thermal paper
MOUNTING EQUIPMENT
Vehicle mounting equipment – printer mount, mobile adapter kit/adapter plates
Printers will be permanently mounted in a police vehicle
Shipping included
B. PRICE SHEET
An itemized price proposal is required with submission unless otherwise noted.
The selected awardee must provide a documented list of all equipment serial numbers upon shipment
or invoicing of equipment.
C. MANDATORY SITE VISIT
Not applicable to this RFP.
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