216-0029 RR Woodland Regional High School Roof Replacement

Legal Notice
REGIONAL SCHOOL DISTRICT 16
30 Coer Road - Prospect, CT 06712
Tel (203) 758-6671
INVITATION TO BID
Notice is hereby given that sealed bids
by which the Regional School District 16 will contract for the
Woodland Regional High School Roof Replacement
State Project #216-0029 RR
will be received in the office of the Chief Financial Officer until
11:00 am, Monday, June 1, 2026
as determined by the Office's clock, when bids will be publicly opened and read aloud.
A mandatory pre-bid meeting between prospective bidders and the Architect
will convene outside the Main Entrance of the School, 135 Back Rimmon Road, Beacon Falls
May 7, 2026 at 9:00 am when project details will be discussed and questions answered.
All prospective bidders are required to attend.
A bid bond for five percent (5%) of the base bid cost is required and must accompany each bid.
Bids must be held firm for ninety (90) days beyond the bid opening date.
The successful bidder must file a one hundred percent (100%) Performance Bond, a one hundred
percent (100%) Labor & Materials Bond and a Certificate of Insurance with the Chief Financial Officer
within ten (10) days of notice of bid award.
Attention of bidders is directed to certain requirements of this contract which require payment of minimum
wages and compliance with certain local, state, and federal requirements.
Plans and specifications can be obtained at https://bit.ly/r16rfp.
Each bidder is responsible for checking the website to determine if any addenda have been
issued.
In accordance with Connecticut General Statute Sections 4a-100 and 4b-91, a responsible bid must contain
two (2) documents: The Contractor Prequalification Certificate and the Update (Bid) Statement. The DAS
classification ROOFING is required as a minimum.
This contract is subject to state set-aside and contract compliance requirements.
RSD16 reserves the right to reject any and all bids, or any part thereof, to waive defects in same, or to
accept any proposal, or part thereof, deemed to be in RSD16's best interest.

Document A701(R) - 2018
Instructions to Bidders
for the following Project:
(Name, location, and detailed description)
ADDITIONS AND DELETIONS:
The author of this document may
have revised the text of the original
AIA standard form. An Additions and
Deletions Report that notes
THE OWNER: revisions to the standard form text is
available from the author and should
(Name, legal status, address, and other information)
be reviewed. A vertical line in the left
margin of this document indicates
where the author has added to or
deleted from the original AIA text.
This document has important legal
consequences. Consultation with an
attorney is encouraged with respect
to its completion or modification.
THE ARCHITECT:
FEDERAL, STATE, AND LOCAL
(Name, legal status, address, and other information)
LAWS MAY IMPOSE
REQUIREMENTS ON PUBLIC
PROCUREMENT CONTRACTS.
CONSULT LOCAL AUTHORITIES
OR AN ATTORNEY TO VERIFY
REQUIREMENTS APPLICABLE TO
THIS PROCUREMENT BEFORE
COMPLETING THIS FORM.
It is intended that AIA Document
TABLE OF ARTICLES G612(TM)-2017, Owner's Instructions
to the Architect, Parts A and B will
be completed prior to using this
1 DEFINITIONS
document.
2 BIDDER'S REPRESENTATIONS
3 BIDDING DOCUMENTS
4 BIDDING PROCEDURES
5 CONSIDERATION OF BIDS
6 POST-BID INFORMATION
7 PERFORMANCE BOND AND PAYMENT BOND
ELECTRONIC COPYING of any
8 ENUMERATION OF THE PROPOSED CONTRACT DOCUMENTS portion of this AIA(R) Document to
another electronic file is prohibited
and constitutes a violation of
copyright laws as set forth in the
footer of this document.
AIA Document A701 - 2018. Copyright (C) 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. "The American Institute of Architects," "American Institute
of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This draft was produced at 11:23:14 1
EST on 01/06/2026 under Subscription No.20240074865 which expires on , is not for resale, is licensed for one-time use only, and may only be used in
accordance with the AIA Contract Documents(R) Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.
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ARTICLE 1 DEFINITIONS
1.1 Bidding Documents include the Bidding Requirements and the Proposed Contract Documents. The Bidding
Requirements consist of the advertisement or invitation to bid, Instructions to Bidders, supplementary instructions to bidders,
the bid form, and any other bidding forms. The Proposed Contract Documents consist of the unexecuted form of Agreement
between the Owner and Contractor and that Agreement's Exhibits, Conditions of the Contract (General, Supplementary and
other Conditions), Drawings, Specifications, all Addenda, and all other documents enumerated in Article 8 of these
Instructions.
1.2 Definitions set forth in the General Conditions of the Contract for Construction, or in other Proposed Contract
Documents apply to the Bidding Documents.
1.3 Addenda are written or graphic instruments issued by the Architect, which, by additions, deletions, clarifications, or
corrections, modify or interpret the Bidding Documents.
1.4 A Bid is a complete and properly executed proposal to do the Work for the sums stipulated therein, submitted in
accordance with the Bidding Documents.
1.5 The Base Bid is the sum stated in the Bid for which the Bidder offers to perform the Work described in the Bidding
Documents, to which Work may be added or deleted by sums stated in Alternate Bids.
1.6 An Alternate Bid (or Alternate) is an amount stated in the Bid to be added to or deducted from, or that does not change,
the Base Bid if the corresponding change in the Work, as described in the Bidding Documents, is accepted.
1.7 A Unit Price is an amount stated in the Bid as a price per unit of measurement for materials, equipment, or services, or a
portion of the Work, as described in the Bidding Documents.
1.8 A Bidder is a person or entity who submits a Bid and who meets the requirements set forth in the Bidding Documents.
1.9 A Sub-bidder is a person or entity who submits a bid to a Bidder for materials, equipment, or labor for a portion of the
Work.
ARTICLE 2 BIDDER'S REPRESENTATIONS
2.1 By submitting a Bid, the Bidder represents that:
.1 the Bidder has read and understands the Bidding Documents;
.2 the Bidder understands how the Bidding Documents relate to other portions of the Project, if any, being bid
concurrently or presently under construction;
.3 the Bid complies with the Bidding Documents;
.4 the Bidder has visited the site, become familiar with local conditions under which the Work is to be performed,
and has correlated the Bidder's observations with the requirements of the Proposed Contract Documents;
.5 the Bid is based upon the materials, equipment, and systems required by the Bidding Documents without
exception; and
.6 the Bidder has read and understands the provisions for liquidated damages, if any, set forth in the form of
Agreement between the Owner and Contractor.
ARTICLE 3 BIDDING DOCUMENTS
3.1 Distribution
3.1.1 Bidders shall obtain complete Bidding Documents, as indicated below, from the issuing office designated in the
advertisement or invitation to bid, for the deposit sum, if any, stated therein.
(Indicate how, such as by email, website, host site/platform, paper copy, or other method Bidders shall obtain Bidding
Documents.)
3.1.2 Any required deposit shall be refunded to Bidders who submit a bona fide Bid and return the paper Bidding Documents
AIA Document A701 - 2018. Copyright (C) 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. "The American Institute of Architects," "American Institute
of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This draft was produced at 11:23:14 2
EST on 01/06/2026 under Subscription No.20240074865 which expires on , is not for resale, is licensed for one-time use only, and may only be used in
accordance with the AIA Contract Documents(R) Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.
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in good condition within ten days after receipt of Bids. The cost to replace missing or damaged paper documents will be
deducted from the deposit. A Bidder receiving a Contract award may retain the paper Bidding Documents, and the Bidder's
deposit will be refunded.
3.1.3 Bidding Documents will not be issued directly to Sub-bidders unless specifically offered in the advertisement or
invitation to bid, or in supplementary instructions to bidders.
3.1.4 Bidders shall use complete Bidding Documents in preparing Bids. Neither the Owner nor Architect assumes
responsibility for errors or misinterpretations resulting from the use of incomplete Bidding Documents.
3.1.5 The Bidding Documents will be available for the sole purpose of obtaining Bids on the Work. No license or grant of
use is conferred by distribution of the Bidding Documents.
3.2 Modification or Interpretation of Bidding Documents
3.2.1 The Bidder shall carefully study the Bidding Documents, shall examine the site and local conditions, and shall notify
the Architect of errors, inconsistencies, or ambiguities discovered and request clarification or interpretation pursuant to
Section 3.2.2.
3.2.2 Requests for clarification or interpretation of the Bidding Documents shall be submitted by the Bidder in writing and
shall be received by the Architect at least seven days prior to the date for receipt of Bids.
(Indicate how, such as by email, website, host site/platform, paper copy, or other method Bidders shall submit requests for
clarification and interpretation.)
3.2.3 Modifications and interpretations of the Bidding Documents shall be made by Addendum. Modifications and
interpretations of the Bidding Documents made in any other manner shall not be binding, and Bidders shall not rely upon
them.
3.3 Substitutions
3.3.1 The materials, products, and equipment described in the Bidding Documents establish a standard of required function,
dimension, appearance, and quality to be met by any proposed substitution.
3.3.2 Substitution Process
3.3.2.1 Written requests for substitutions shall be received by the Architect at least ten days prior to the date for receipt of
Bids. Requests shall be submitted in the same manner as that established for submitting clarifications and interpretations in
Section 3.2.2.
3.3.2.2 Bidders shall submit substitution requests on a Substitution Request Form if one is provided in the Bidding
Documents.
3.3.2.3 If a Substitution Request Form is not provided, requests shall include (1) the name of the material or equipment
specified in the Bidding Documents; (2) the reason for the requested substitution; (3) a complete description of the proposed
substitution including the name of the material or equipment proposed as the substitute, performance and test data, and
relevant drawings; and (4) any other information necessary for an evaluation. The request shall include a statement setting
forth changes in other materials, equipment, or other portions of the Work, including changes in the work of other contracts or
the impact on any Project Certifications (such as LEED), that will result from incorporation of the proposed substitution.
3.3.3 The burden of proof of the merit of the proposed substitution is upon the proposer. The Architect's decision of approval
or disapproval of a proposed substitution shall be final.
3.3.4 If the Architect approves a proposed substitution prior to receipt of Bids, such approval shall be set forth in an
Addendum. Approvals made in any other manner shall not be binding, and Bidders shall not rely upon them.
AIA Document A701 - 2018. Copyright (C) 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. "The American Institute of Architects," "American Institute
of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This draft was produced at 11:23:14 3
EST on 01/06/2026 under Subscription No.20240074865 which expires on , is not for resale, is licensed for one-time use only, and may only be used in
accordance with the AIA Contract Documents(R) Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.
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3.3.5 No substitutions will be considered after the Contract award unless specifically provided for in the Contract
Documents.
3.4 Addenda
3.4.1 Addenda will be transmitted to Bidders known by the issuing office to have received complete Bidding Documents.
(Indicate how, such as by email, website, host site/platform, paper copy, or other method Addenda will be transmitted.)
3.4.2 Addenda will be available where Bidding Documents are on file.
3.4.3 Addenda will be issued no later than four days prior to the date for receipt of Bids, except an Addendum withdrawing
the request for Bids or one which includes postponement of the date for receipt of Bids.
3.4.4 Prior to submitting a Bid, each Bidder shall ascertain that the Bidder has received all Addenda issued, and the Bidder
shall acknowledge their receipt in the Bid.
ARTICLE 4 BIDDING PROCEDURES
4.1 Preparation of Bids
4.1.1 Bids shall be submitted on the forms included with or identified in the Bidding Documents.
4.1.2 All blanks on the bid form shall be legibly executed. Paper bid forms shall be executed in a non-erasable medium.
4.1.3 Sums shall be expressed in both words and numbers, unless noted otherwise on the bid form. In case of discrepancy, the
amount entered in words shall govern.
4.1.4 Edits to entries made on paper bid forms must be initialed by the signer of the Bid.
4.1.5 All requested Alternates shall be bid. If no change in the Base Bid is required, enter "No Change" or as required by the
bid form.
4.1.6 Where two or more Bids for designated portions of the Work have been requested, the Bidder may, without forfeiture
of the bid security, state the Bidder's refusal to accept award of less than the combination of Bids stipulated by the Bidder.
The Bidder shall neither make additional stipulations on the bid form nor qualify the Bid in any other manner.
4.1.7 Each copy of the Bid shall state the legal name and legal status of the Bidder. As part of the documentation submitted
with the Bid, the Bidder shall provide evidence of its legal authority to perform the Work in the jurisdiction where the Project
is located. Each copy of the Bid shall be signed by the person or persons legally authorized to bind the Bidder to a contract. A
Bid by a corporation shall further name the state of incorporation and have the corporate seal affixed. A Bid submitted by an
agent shall have a current power of attorney attached, certifying the agent's authority to bind the Bidder.
4.1.8 A Bidder shall incur all costs associated with the preparation of its Bid.
4.2 Bid Security
4.2.1 Each Bid shall be accompanied by the following bid security:
(Insert the form and amount of bid security.)
4.2.2 The Bidder pledges to enter into a Contract with the Owner on the terms stated in the Bid and shall, if required, furnish
bonds covering the faithful performance of the Contract and payment of all obligations arising thereunder. Should the Bidder
refuse to enter into such Contract or fail to furnish such bonds if required, the amount of the bid security shall be forfeited to
the Owner as liquidated damages, not as a penalty. In the event the Owner fails to comply with Section 6.2, the amount of the
bid security shall not be forfeited to the Owner.
AIA Document A701 - 2018. Copyright (C) 1970, 1974, 1978, 1987, 1997 and 2018. All rights reserved. "The American Institute of Architects," "American Institute
of Architects," "AIA," the AIA Logo, and "AIA Contract Documents" are trademarks of The American Institute of Architects. This draft was produced at 11:23:14 4
EST on 01/06/2026 under Subscription No.20240074865 which expires on , is not for resale, is licensed for one-time use only, and may only be used in
accordance with the AIA Contract Documents(R) Terms of Service. To report copyright violations, e-mail docinfo@aiacontracts.com.
User Notes: (640e2aeff442e4498d0968bb)