Rowan-Cabarrus Community College Janitorial Services

Agency:	State Government of North Carolina
State:	North Carolina
Type of Government:	State & Local
NAICS Category:	561720 - Janitorial Services
Posted Date:	Nov 20, 2025
Due Date:	Jan 29, 2026
Solicitation No:	121-112025BB
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Contact information:	Please Login to View Page
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Description

Solicitation Number:	121-112025BB
Project Title:	Rowan-Cabarrus Community College Janitorial Services
Description:	Rowan-Cabarrus Community College is a community college located within Rowan and Cabarrus Counties. It has five campuses. The purpose of this request for proposal is to establish an all-inclusive service contract for the provision of janitorial services with a model that provides primarily late-afternoon and evening cleaning services and daytime portering services.
Opening Date:	1/29/2026 2:00 PM
Posted Date:	11/21/2025
Status:	Open
Department:	ROWAN-CABARRUS COMMUNITY COLLEGE


Solicitation Number * 121-112025BB	Department ROWAN-CABARRUS COMMUNITY COLLEGE	Status Reason Open
Opening Date 2026-01-29T14:00:00.0000000	Posted Date * 2025-11-20T21:13:01.0000000Z	Commodity Code Cleaning and janitorial services
Mandatory Conference/Site Visit 2025-12-19T05:00:00.0000000Z	Special Instructions Mandatory Site Visit @ 9:00 AM meeting at North Campus Bldg N102, Rm 205	Solicitation Type * Select RFP IFB RFI
Owner Ronda Holland
Description Rowan-Cabarrus Community College is a community college located within Rowan and Cabarrus Counties. It has five campuses. The purpose of this request for proposal is to establish an all-inclusive service contract for the provision of janitorial services with a model that provides primarily late-afternoon and evening cleaning services and daytime portering services.

Attachments 121-112025BB.pdf (575.37 KB)

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STATE OF NORTH CAROLINA

Rowan-Cabarrus Community College

Request for Proposal #: 121-112025BB

Janitorial Services

Date of Issue: November 20, 2025

Proposal Opening Date: January 29, 2026

At 2:00 PM ET

Direct all inquiries concerning this RFP to:

Ben Brown

Facilities Operations and Maintenance Director

Email: ben.brown@rccc.edu

Phone: 704-216-3453

Ver: 4/22/19

Page 1 of 40

Proposal Number: 121-112025BB

Vendor: __________________________________________

STATE OF NORTH CAROLINA

Request for Proposal #

121-112025BB

______________________________________________________

For internal College/State agency processing, including tabulation of proposals in the Interactive Purchasing

System (IPS), please provide your company’s Federal Employer Identification Number or alternate

identification number (e.g., Social Security Number). Pursuant to G.S. 132-1.10(b) this identification number

shall not be released to the public. This page will be removed and shredded, or otherwise kept

confidential, before the procurement file is made available for public inspection.

This page is to be filled out and returned with your proposal.

Failure to do so may subject your proposal to rejection.

ID Number:

______________________________________________________

Federal ID Number or Social Security Number

___________________________________________________

Vendor Name

Page 2 of 40

Proposal Number: 121-112025BB

Vendor: __________________________________________

COLLEGE/STATE OF NORTH CAROLINA

Rowan-Cabarrus Community College

Refer ALL Inquiries regarding this RFP to:

Ben Brown

ben.brown@rccc.edu

704-216-3453

Contract Type:

Commodity No. and Description:

Request for Proposal # 121-112025BB

Proposals will be publicly opened: January 29, 2026 at 2:00 PM

via Zoom The link to the opening will be provided with the

Response to Questions Addendum by January 16, 2026

Using Agency: Rowan-Cabarrus Community College

Requisition No.: N/A

EXECUTION

In compliance with this Request for Proposals (RFP), and subject to all the conditions herein, the undersigned Vendor offers and

agrees to furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time specified

herein. By executing this proposal, the undersigned Vendor certifies that this proposal is submitted competitively and without collusion

(G.S. 143-54), that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations

of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2), and that

it is not an ineligible Vendor as set forth in G.S. 143-59.1. False certification is a Class I felony. Furthermore, by executing this

proposal, the undersigned certifies to the best of Vendor’s knowledge and belief, that it and its principals are not presently debarred,

suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions by any Federal or

College/State department or agency. As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-

Contractors for any Contract awarded as a result of this RFP, complies with the requirements of Article 2 of Chapter 64 of the NC

General Statutes, including the requirement for each employer with more than 25 employees in North Carolina to verify the work

authorization of its employees through the federal E-Verify system. G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to,

or acceptance by, any College/State Employee associated with the preparing plans, specifications, estimates for public Contract; or

awarding or administering public Contracts; or inspecting or supervising delivery of the public Contract of any gift from anyone with a

Contract with the College/State, or from any person seeking to do business with the College/State. By execution of this response to

the RFP, the undersigned certifies, for your entire organization and its employees or agents, that you are not aware that any such gift

has been offered, accepted, or promised by any employees of your organization.

Failure to execute/sign proposal prior to submittal shall render proposal invalid and it WILL BE REJECTED. Late

proposals cannot be accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & COLLEGE/STATE & ZIP:

TELEPHONE NUMBER: TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #12):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

FAX NUMBER:

VENDOR’S AUTHORIZED SIGNATURE*:

DATE:

EMAIL:

*If submitting an electronic response Vendor has two options:1) Vendor may apply a wet signature, scan, and then upload this attestation page as an

attachment for submission through NC BIDS; or 2) Vendor may apply a digital/electronic signature in the designated box, scan, and then upload as an

attachment along with its proposal

Offer valid for at least 60 days from date of proposal opening, unless otherwise College/Stated here: ______ days.

ACCEPTANCE OF PROPOSAL

If any or all parts of this proposal are accepted by the College/State of North Carolina, an authorized representative of Rowan-

Cabarrus Community College shall affix his/her signature hereto and this document and all provisions of this Request for Proposal

along with the Vendor proposal response and the written results of any negotiations shall then constitute the written agreement

between the parties. A copy of this acceptance will be forwarded to the successful Vendor(s).

FOR COLLEGE/STATE USE ONLY: Offer accept and Contract awarded this________ day of __________, 2023, as indicated

on the attached certification, by ____________________________________________________________________

(Authorized Representative of Rowan-Cabarrus Community College

Page 3 of 40

Proposal Number: 121-112025BB

Vendor: __________________________________________

Contents

1.0 PURPOSE AND BACKGROUND...................................................................................................6

2.0 GENERAL INFORMATION ............................................................................................................6

2.1 REQUEST FOR PROPOSAL DOCUMENT .............................................................................6

2.2 NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS ...............................6

2.3 RFP SCHEDULE .....................................................................................................................7

2.4 PROPOSAL QUESTIONS .......................................................................................................7

2.5 PROPOSAL SUBMITTAL .......................................................................................................8

2.6 PROPOSAL CONTENTS ........................................................................................................8

2.7 ALTERNATE PROPOSALS ....................................................................................................9

2.8 DEFINITIONS, ACRONYMS, AND ABBREVIATIONS............................................................9

3.0 METHOD OF AWARD AND PROPOSAL EVALUATION PROCESS ............................................9

3.1 METHOD OF AWARD.............................................................................................................9

3.2 CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION.......10

3.3 PROPOSAL EVALUATION PROCESS.................................................................................10

3.4 EVALUATION CRITERIA ......................................................................................................11

3.5 PERFORMANCE OUTSIDE THE UNITED STATES .............................................................11

3.6 INTERPRETATION OF TERMS AND PHRASES..................................................................12

4.0 REQUIREMENTS .........................................................................................................................12

4.1 PROPOSAL FORMAT...........................................................................................................12

4.2 CONTRACT TERM, ADDITIONS/DELETIONS and TERMINATION/CANCELLATION........13

4.3 PRICING................................................................................................................................13

4.4 INVOICES..............................................................................................................................13

4.5 PAYMENT TERMS ................................................................................................................14

4.6 FINANCIAL STABILITY ........................................................................................................14

4.7 VENDOR EXPERIENCE, HISTORY AND QUALIFICATIONS ..............................................14

4.8 REFERENCES ......................................................................................................................14

4.9 BACKGROUND CHECKS.....................................................................................................15

4.10 PERSONNEL.........................................................................................................................15

4.11 PRESENTATIONS.................................................................................................................16

5.0 SCOPE OF WORK .......................................................................................................................17

5.1. GENERAL .............................................................................................................................17

5.2. TASKS/DELIVERABLES ......................................................................................................17

5.3. OBJECTIVES ........................................................................................................................19

5.4. TASKS...................................................................................................................................19

Page 4 of 40

Proposal Number: 121-112025BB

Vendor: __________________________________________

5.5. PROJECT ORGANIZATION..................................................................................................23

5.6. TECHNICAL APPROACH .....................................................................................................23

5.7. ACCEPTANCE OF WORK ....................................................................................................23

5.8. CERTIFICATION AND SAFETY LABELS.............................................................................23

5.9. TRANSITION ASSISTANCE .................................................................................................23

6.0 CONTRACT ADMINISTRATION ..................................................................................................23

6.1 PROJECT MANAGER, CONTRACT MANAGER AND CUSTOMER SERVICE ...................23

6.2 POST AWARD MANAGEMENT REVIEW MEETINGS .........................................................24

6.3 CONTINUOUS IMPROVEMENT............................................................................................24

6.4 DISPUTE RESOLUTION .......................................................................................................24

6.5 CONTRACT CHANGES ........................................................................................................24

ATTACHMENT A: INSTRUCTION TO VENDORS...........................................................................25

ATTACHMENT B: NORTH CAROLINA GENERAL CONTRACT TERMS AND CONDITIONS ........28

ATTACHMENT C: PRICING.............................................................................................................32

ATTACHMENT D: LOCATION OF WORKERS UTILIZED BY VENDOR.........................................34

ATTACHMENT E: CERTIFICATION OF FINANCIAL CONDITION...................................................35

ATTACHMENT F: SUPPLEMENTAL VENDOR INFORMATION......................................................36

ATTACHMENT G: LIST OF SUPPLIES BY LOCATION...................................................................37

Page 5 of 40

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Rowan-Cabarrus Community College Janitorial Services

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