Routine Hazardous Waste Management and Emergency Response

Agency: City of Pleasanton
State: California
Type of Government: State & Local
Posted Date: Apr 27, 2018
Due Date: May 3, 2018
Solicitation No: OSD-20180720
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Routine Hazardous Waste Management and Emergency Response

Description

RFP to solicit proposals for routine hazardous waste management and emergency hazmat cleanup response.

Project Number: OSD-20180720
Advertisement Date : April 11, 2018
Bid Date :
May 03, 2018 by 2:00pm
Submittal Address :

Mailing: Delivery:

City Clerk's Office City Clerk's Office
City of Pleasanton City of Pleasanton
P.O. Box 520 123 Main Street
Pleasanton, CA 94566 Pleasanton, CA 94566

Online Bid Packet

RFP Packet
Addendum
SDS
Sample Contract

Contact:

Robert Newman
Environmental Services Specialist
925-519-6940

rnewman@cityofpleasantonca.gov

Online Bid Response : Online Bid Response: Online Bid Response is not available for this City Bid.

Attachment Preview

Test Title

I. STATEMENT OF WORK

A. INTENT

The City of Pleasanton is seeking proposals for routine hazardous waste management and emergency response. All work to be performed shall, where applicable, be in accordance with the City of Pleasanton Standard Specifications and Details , November 2016, and shall be overseen by the Environmental Compliance Supervisor. The City routinely generates hazardous waste at the Operations Service Center, and has a waste management program to ensure that all wastes generated by City activities are managed and disposed of properly and lawfully. Periodically, the City also requires assistance to perform nonemergency projects such as closure, decontamination, and disposal of hazardous waste storage/containment structures and homeless encampments. Lastly, 24-hour emergency response is needed in the event of a hazardous materials incident that requires services beyond those that the City is capable of providing internally.

The City is soliciting proposals from Contractors qualified to provide waste management services for: Routinely generated hazardous wastes, Universal wastes, electronic wastes, and non-friable asbestos pipe; non-routinely generated hazardous waste on a non-emergency basis; and occasional emergency response.

B. SCOPE

All work is performed in accordance with City Specifications and requirements, where applicable, and at the direction of the Environmental Compliance Supervisor.

One Contractor will be selected to provide services on an "as-needed" basis.

Typical types of activities performed under this contract include:

• Semi-annual collection of routinely generated hazardous wastes from the Operations Service Center located at 3333 Busch Rd in Pleasanton.

• Hazardous, non-hazardous or unknown waste sampling, characterization, profiling, packaging, transport and disposal (this includes preparation of profiles, manifests and land disposal restriction (LDR) notification/certification forms as necessary).

• Routine collection and proper disposal of universal waste and electronic waste, asbestos cement pipe, and other special wastes.

• Facility/equipment cleaning and decontamination, including bulk chemical storage tanks, wash rack sumps, containment sumps and associated piping, and proper disposal of the resultant wastes.

• Nonemergency projects such as closure, decontamination, and disposal of wastes from homeless encampments.

• Emergency response that requires rapid mobilization of equipment within two hours of notification. Types of responses include, but are not limited to, responding to: water treatment chemical releases, sludge releases, cleanup of hydraulic hose leaks, and discharges of water treatment chemicals into waterbodies.

• Treated Wood Waste disposal to a RWQCB-approved landfill.

There are no guarantees to the actual volume of work. Execution of an agreement will not constitute any guarantee of business.

Duration of the Contract resulting from this RFP is for three (3) years from (July1, 2018 through June 30, 2021) with an option to renew for one additional two-year term. This Contract may be renewed only by mutual agreement between the parties, with intent to renew to be conveyed to the other party sixty (60) days prior to the end of the current Contract term. Each party retains the right to not renew the Contract at the time of receipt of such notice of intent to renew. If the parties agree that the terms shall continue and provided the base amount is increased annually based on the percentage change in the Consumer Price Index for All Urban Consumer / All Items / San Francisco–Oakland-San Jose with February 2021 the base month.

C. SPECIFIC REQUIREMENTS

The City requires a turn-key package of services managed through a single point of contact. The chosen Contractor is expected to provide most of the expertise and services required, and may act as the prime Contractor and project manager for any outside services, sub-consultants or subcontractors needed to fulfill the entire scope of services. This Contractor will take full responsibility for assuring the quality and timeliness of work of these outside services.

The City and the Contractor will work together to scope each project, including the cost and scheduling requirements to complete each task, prior to initiation of work. The Contractor is expected to pre-negotiate agreements with outside services as needed to fulfill the entire scope of services. This can include agreements with consultants, analytical laboratories, waste transporters, clean-up contractors and waste treatment, storage, and disposal facilities as necessary to handle both emergency and routine conditions.

D. BACKGROUND

To better understand the project and departments, you are welcome to visit the City website, in particular, the Operations Services Department portions of the website: http://www.cityofpleasantonca.gov/gov/depts/os/default.asp

E. BIDDER QUALIFICATIONS

1. Bidder Minimum Qualifications:

a. Bidder shall regularly engage in the business of providing routine hazardous waste management services for at least three years.

b. Bidder must be authorized to handle and transport hazardous waste.

c. Bidder must possess all permits, licenses, and professional credentials necessary to perform services as specified under this RFP.


II. CALENDAR OF EVENTS

EVENT

DATE/LOCATION

Request Issued

April 11, 2018

Bidders Conference

Monday, April 23, 2018

@ 10:00 am

at: Operations Services Center

Remillard Room

3333 Busch Road

Pleasanton, CA 94566

Written Questions Due

Wednesday, April 25, 2018

by 5:00 pm

Addendum Issued

Friday, April 27, 2018

Response Due

Thursday, May 3, 2018

by 2:00 pm

at: Pleasanton City Clerk

PO Box 520

123 Main Street

Pleasanton, CA 94566

Evaluation Period

May 3, 2018 through May 11, 2018

Vendor Interviews

Tuesday, May 15, 2018

Council Consent Date

Tuesday, July 17, 2018

Contract Start Date

July 20, 2018

Note: Council consent and start dates are approximate.

F. BIDDERS CONFERENCE

1. Bidders conference will be held to:

a. Provide an opportunity for bidders to ask specific questions about the project and request RFP clarification.

b. Provide the City with an opportunity to receive feedback regarding the project and RFP.

2. All questions will be addressed, and the list of attendees will be included, in an RFP Addendum following the networking/bidders conference(s).

3. Potential bidders are strongly encouraged to attend networking/bidders conference(s) in order to further facilitate subcontracting relationships. Vendors who attend a networking/bidders conference will be added to the Vendor Bid List. Failure to participate in a networking/bidders conference will in no way relieve the Contractor from furnishing goods and/or services required in accordance with these specifications, terms and conditions. Attendance at a networking/bidders conference is highly recommended but is not mandatory.

III. CITY PROCEDURES, TERMS, AND CONDITIONS

G. EVALUATION CRITERIA / SELECTION COMMITTEE

All proposals will be screened for Completeness of Response, Financial Stability, and Debarment and Suspension on a pass/fail basis.  A City Selection Committee (CSC) composed of City staff and other parties with expertise or experience in hazardous waste management will then evaluate the remaining proposals in depth. The CSC will score and recommend a Contractor in accordance with the evaluation criteria set forth in this RFP.  Other than the initial pass/fail screening, the evaluation of the proposals shall be within the sole judgment and discretion of the CSC.

All contact during the evaluation phase shall be through Operations Services Department’s Management Analyst, Nhon Nguyen. Bidders shall neither contact nor lobby evaluators during the evaluation process. Attempts by Bidder to contact and/or influence members of the CSC may result in disqualification of Bidder.

The CSC will evaluate each proposal meeting the qualification requirements set forth in this RFP. Bidders should bear in mind that any proposal that is unrealistic in terms of the technical or schedule commitments, or unrealistically high or low in cost, will be deemed reflective of an inherent lack of technical competence or indicative of a failure to comprehend the complexity and risk of the City’s requirements as set forth in this RFP.

Bidders are advised that in the evaluation of cost it will be assumed that the unit price quoted is correct in the case of a discrepancy between the unit price and an extension.

As a result of this RFP, the City intends to award a contract to the responsible bidder whose response conforms to the RFP and whose bid presents the greatest value to the City, all evaluation criteria considered. The combined weight of the evaluation criteria is greater in importance than cost in determining the greatest value to the City. The goal is to award a contract to the bidder that proposes the best quality as determined by the combined weight of the evaluation criteria. The City may award a contract of higher qualitative competence over the lowest priced response.

The basic information that the bid package should contain is specified below. These specifications should be considered as minimum requirements. Other criteria may be added to further support the evaluation process whenever such additional criteria are deemed appropriate in considering the nature of the goods and/or services being solicited.

Each of the Evaluation Criteria below will be used in determining the quality of bidders’ proposals. The scores for all Evaluation Criteria will then be added, according to their assigned weight (below), to arrive at a score for each proposal. A proposal with a high total will be deemed of higher quality than a proposal with a lesser-weighted total. The final maximum score for any proposal is one hundred (100) points.

The evaluation process may include a two-stage approach including an initial evaluation of the written proposal and preliminary scoring to develop a short list of bidders that will continue to the final stage of oral presentation and interview and reference checks.  The preliminary scoring will be based on the total points from Cost, Understanding the Scope of Services, Relevant Experience, and References.

If the two-stage approach is used, the three bidders receiving the highest preliminary scores and with at least sixty (60) points will be invited to an oral presentation and interview.  Only the bidders meeting the short list criteria will proceed to the next stage.  All other bidders will be deemed eliminated from the process.  All bidders will be notified of the short list participants; however, the preliminary scores at that time will not be communicated to bidders.

Alternatively, the City may choose to award the contract based solely on the preliminary scores.

The Evaluation Criteria and their respective weights are as follows:

Evaluation Criteria

Weight

A.

Completeness of Response:

Responses to this RFP must be complete. Responses that do not include the proposal content requirements identified within this RFP and subsequent Addenda and do not address each of the items listed below will be considered incomplete, be rated a Fail and will receive no further consideration.

Responses that are rated a Fail and are not considered may be picked up at the delivery location within 14 calendar days of contract award and/or the completion of the competitive process.

Pass/Fail

Debarment and Suspension:

Bidders, its principal and named subcontractors are not identified on the list of Federally debarred, suspended or other excluded parties located at www.sam.gov .

Pass/Fail

A.

Cost: Based on Equipment and Staff Hourly Cost List

30 Points

A.

Understanding the Scope of Services:

RFP responses will be evaluated against the RFP specifications and the questions below:

1. Has the Bidder demonstrated a thorough understanding of the purpose and scope of services?

2. Has the Bidder provided an inventory of its equipment?

3. Has the Bidder provided a description of its response protocol when the City required emergency response during non-business hours?

15 Points

A.

Relevant Experience:

Proposals will be evaluated against the RFP specifications and the questions below:

1. Do the individuals assigned to the project have experience on similar projects?

2. How extensive is the applicable experience of the personnel designated to work on the project?

20 Points

A.

References (See Exhibit A – Bid Response Packet)

10 Points

A.

Oral Presentation and Interview:

The oral presentation by each bidder shall not exceed sixty (60) minutes in length.  The oral interview will consist of standard questions asked of each of the bidders and specific questions regarding the specific proposal.  Bidders will also be expected to elaborate and explain the Implementation Plan and Schedule.

25 Points


H. NOTICE OF RECOMMENDATION TO AWARD

1. At the conclusion of the RFP response evaluation process, all bidders will be notified in writing by e-mail or fax of the contract award recommendation, if any, by the City. The document providing this notification is the Notice of Recommendation to Award.

The Notice of Recommendation to Award will provide the following information:

a. The name of the bidder being recommended for contract award; and

b. The names of all other parties that submitted proposals.

2. At the conclusion of the RFP response evaluation process, debriefings for unsuccessful bidders will be scheduled and provided upon written request within thirty (30) days after contract award date and will be restricted to discussion of the unsuccessful offeror’s bid.

a. Under no circumstances will any discussion be conducted with regard to contract negotiations with the successful bidder.

b. Debriefing may include review of successful bidder’s proposal with redactions as appropriate.

3. The submitted proposals shall be made available upon request no later than five (5) calendar days before the contract is scheduled to be approved and awarded by City Council.

I. TERM

1. The term of the contract, which may be awarded pursuant to this RFP, will be three (3) years.

2. By mutual agreement, any contract which may be awarded pursuant to this RFP, may be extended for an additional two-year term at agreed prices with all other terms and conditions remaining the same.

J. QUANTITIES

1. No minimum or maximum is guaranteed or implied.

K. PRICING

1. Prices quoted shall be firm for the first 36 months of any contract that may be awarded pursuant to this RFP.

2. Unless otherwise stated, Bidder agrees that, in the event of a price decline, the benefit of such lower price shall be extended to the City.

3. Any price increases or decreases for subsequent contract terms may be negotiated between Contractor and City only after completion of the initial term.

4. All prices quoted shall be in United States dollars and "whole cent," no cent fractions shall be used. There are no exceptions.

5. Price quotes shall include any and all payment incentives available to the City.

6. Bidders are advised that in the evaluation of cost, if applicable, it will be assumed that the unit price quoted is correct in the case of a discrepancy between the unit price and an extension.

7. Federal and State minimum wage laws apply. The City has no requirements for living wages. The City is not imposing any additional requirements regarding wages.

L. AWARD

1. Proposals will be evaluated by a committee and will be ranked in accordance with the RFP section entitled “Evaluation Criteria/Selection Committee.”

2. The CSC will recommend award to the bidder who, in its opinion, has submitted the proposal that best serves the overall interests of the City and attains the highest overall point score. Award may not necessarily be made to the bidder with the lowest price.

3. The City reserves the right to reject any or all responses that materially differ from any terms contained in this RFP or from any Exhibits attached hereto, to waive informalities and minor irregularities in responses received, and to provide an opportunity for bidders to correct minor and immaterial errors contained in their submissions. The decision as to what constitutes a minor irregularity shall be made solely at the discretion of the City.

4. The City reserves the right to award to a single or multiple Contractors.

5. The City has the right to decline to award this contract or any part thereof for any reason.

6. City Council approval to award a contract is required.

7. A contract must be negotiated, finalized, and signed by the recommended awardee prior to Council approval.

8. The RFP specifications, terms, conditions and Exhibits, RFP Addenda and Bidder’s proposal, may be incorporated into and made a part of any contract that may be awarded as a result of this RFP.

M. METHOD OF ORDERING

1. A signed Standard Agreement contract will be issued upon Council approval.

2. Standard Agreements will be faxed, transmitted electronically or mailed and shall be the only authorization for the Contractor to place an order.

3. POs and payments for products and/or services will be issued only in the name of Contractor.

4. Contractor shall adapt to changes to the method of ordering procedures as required by the City during the term of the contract.

5. Change orders shall be agreed upon by Contractor and City and issued as needed in writing by City.

N. INVOICING

1. Contractor shall invoice the requesting department, unless otherwise advised, upon satisfactory receipt of product and/or performance of services.

2. City shall notify Contractor of any adjustments required to invoice.

3. Invoices shall contain City PO/Contract number, invoice number, remit to address and itemized products and/or services description and price as quoted and shall be accompanied by acceptable proof of delivery.

4. Contractor shall utilize standardized invoice upon request.

5. Invoices shall only be issued by the Contractor who is awarded a contract.

6. Payments will be issued to and invoices must be received from the same Contractor whose name is specified on the PO/Contract.

O. ACCOUNT MANAGER / SUPPORT STAFF

1. Contractor shall provide a dedicated competent account manager who shall be responsible for the City account/contract. The account manager shall receive all orders from the City and shall be the primary contact for all issues regarding Bidder’s response to this RFP and any contract which may arise pursuant to this RFP.

2. Contractor shall also provide adequate, competent support staff that shall be able to service the City during normal working hours, Monday through Friday, and during off-hour emergency operations. Such representative(s) shall be knowledgeable about the contract, products offered and able to identify and resolve quickly any issues including but not limited to order and invoicing problems.

P. CONTRACT EVALUATION AND ASSESSMENT

During the initial sixty (60) day period of any contract, the CSC and/or other persons designated by the City will meet with the Contractor to evaluate the system and services performance and to identify any issues or potential problems.

The City reserves the right to determine, at its sole discretion, whether:

1. Contractor has complied with all terms of this RFP; and

2. Any problems or potential problems with the proposed system and services were evidenced which make it unlikely (even with possible modifications) that such system and services have met the City requirements.

If, as a result of such determination, the City concludes that it is not satisfied with Contractor, Contractor’s performance under any awarded contract and/or Contractor’s goods and services as contracted for therein, the Contractor will be notified of contract termination effective thirty (30) days following notice. The City will have the right to invite the next highest ranked bidder to enter into a contract. The City also reserves the right to re-bid this project if it is determined to be in its best interest to do so.

IV. INSTRUCTIONS TO BIDDERS

Q. CITY CONTACTS

The evaluation phase of the competitive process shall begin upon receipt of sealed bids until a contract has been awarded. Bidders shall not contact or lobby evaluators during the evaluation process. To assure consistent information is disseminated to all proposers, questions related to this RFP are to be asked to members of City staff only with the knowledge and consent of the contact person named below. Attempts by Bidder to contact evaluators may result in disqualification of bidder.

All contact during the competitive process is to be through the Operations Services Department only. All questions regarding these specifications, terms and conditions are to be submitted in writing, preferably via e-mail by 5:00 p.m. on April 25, 2018 to:

Nhon Nguyen, Management Analyst

City of Pleasanton, Operations Services Department

3333 Busch Road

Pleasanton, CA 94566

E-Mail: nnguyen@cityofpleasantonca.gov

Phone: (925) 931-5508

The City’s website will be the official notification posting place of all Requests for Interest, Proposals, Quotes and Addenda. Go to http://www.cityofpleasantonca.gov/business/bids.asp to view current contracting opportunities.

R. SUBMITTAL OF BIDS

1. All bids must be SEALED and must be received at the City Clerk’s Office BY 2:00 p.m. on the due date specified in the Calendar of Events.

NOTE: LATE AND/OR UNSEALED BIDS CANNOT BE ACCEPTED. IF HAND DELIVERING BIDS PLEASE ALLOW TIME FOR METERED STREET PARKING OR PARKING IN PUBLIC PARKING AREA.

Bids will be received only at the address shown below, and by the time indicated in the Calendar of Events. Any bid received after said time and/or date or at a place other than the stated address cannot be considered and will be returned to the bidder unopened.

All bids, whether delivered by an employee of Bidder, U.S. Postal Service, courier or package delivery service, must be received and time stamped at the stated address prior to the time designated. The City Clerk’s timestamp shall be considered the official timepiece for the purpose of establishing the actual receipt of bids.

2. Bids are to be addressed and delivered as follows:

RFP #OSD-20180720

Office of the City Clerk

P.O. Box 520

Pleasanton, CA 94566

Contractor’s bid may be hand-delivered to:

Office of the City Clerk

City of Pleasanton Civic Center

123 Main Street

Pleasanton, CA 94566

Mailed or hand-delivered bids must be received by 2:00 p.m. on Thursday, May 3, 2018. Bids received after the specified date/time will NOT be considered.

Bidder's name, return address, and the RFP number and title must also appear on the mailing package.

3. BIDDERS SHALL NOT MODIFY BID FORM(S) OR QUALIFY THEIR BIDS. BIDDERS SHALL NOT SUBMIT TO THE CITY A SCANNED, RE-TYPED, WORD-PROCESSED, OR OTHERWISE RECREATED VERSION OF THE BID FORM(S) OR ANY OTHER CITY-PROVIDED DOCUMENT.

4. No email (electronic) or facsimile bids will be considered.

5. All costs required for the preparation and submission of a bid shall be borne by Bidder.

6. Only one bid response will be accepted from any one person, partnership, corporation, or other entity; however, several alternatives may be included in one response. For purposes of this requirement, “partnership” shall mean, and is limited to, a legal partnership formed under one or more of the provisions of the California or other state’s Corporations Code or an equivalent statute.

7. All other information regarding the bid responses will be held as confidential until such time as the City Selection Committee has completed its evaluation, a recommended award has been made by the City Selection Committee, and the contract has been fully negotiated with the recommended awardee named in the recommendation to award/non-award notification(s). The submitted proposals shall be made available upon request no later than five (5) calendar days before the recommendation to award and enter into contract is scheduled to be heard by City Council. All parties submitting proposals, either qualified or unqualified, will receive mailed recommendation to award/non-award notification(s), which will include the name of the bidder to be recommended for award of this project.

8. Each bid received, with the name of the bidder, shall be entered on a record, and each record with the successful bid indicated thereon shall, after the award of the order or contract, be open to public inspection.

9. Bidder expressly acknowledges that it is aware that if a false claim is knowingly submitted (as the terms “claim” and “knowingly” are defined in the California False Claims Act, Cal. Gov. Code, §12650 et seq.), City will be entitled to civil remedies set forth in the California False Claim Act. It may also be considered fraud and the Contractor may be subject to criminal prosecution.

10. The undersigned Bidder certifies that it is, at the time of bidding, and shall be throughout the period of the contract, licensed by the State of California to do the type of work required under the terms of the Contract Documents. Bidder further certifies that it is regularly engaged in the general class and type of work called for in the Bid Documents.

11. The undersigned Bidder certifies that it is not, at the time of bidding, on the California Department of General Services (DGS) list of persons determined to be engaged in investment activities in Iran or otherwise in violation of the Iran Contracting Act of 2010 (Public Contract Code Section 2200-2208).

12. It is understood that City reserves the right to reject this bid and that the bid shall remain open to acceptance and is irrevocable for a period of one hundred eighty (180) days, unless otherwise specified in the Bid Documents.

S. RESPONSE FORMAT

1. Bid responses are to be straightforward, clear, concise and specific to the information requested.

2. In order for bids to be considered complete, Bidder must provide responses to all information requested. See Exhibit A – Bid Response Packet.

3. Bid responses, in whole or in part, are NOT to be marked confidential or proprietary. City may refuse to consider any bid response or part thereof so marked. Bid responses submitted in response to this RFP may be subject to public disclosure.  City shall not be liable in any way for disclosure of any such records.

V. MISCELLANEOUS GENERAL PROVISIONS

Contractor must provide and maintain in full force for the duration of the contract General Liability and Bodily Injury Insurance, Automobile Insurance, Worker’s Compensation Insurance and Certificates of Insurance according to attached Agreement. The selected contractors and their sub-contractors are required to submit certificates of insurance in accordance with the requirements of the standard agreement.

Working Hours. The Contractor shall comply with all applicable provisions of Section 1810 to 1815, inclusive, of the California Labor Code relating to working hours. The Contractor shall, as a penalty of the City, forfeit $25.00 for each worker employed in the execution of the contract by the Contractor or by any Subcontractor for each calendar day during which such worker is required or permitted to work more than eight (8) hours in any one calendar day and 40 hours in any one calendar week, unless such worker receives compensation for all hours worked in excess of eight (8) hours at not less than 1-1/2 times the basic rate of pay.

When applicable, Contractors will be subject to a registration and annual renewal fee to the Department of Industrial Relations (DIR) per Senate Bill 854. The mandate applies to all contractors and sub-contractors who intend to bid or perform work on public works projects (as defined under the Labor Code).

Compliance with Senate Bill 854

The Agreement will be subject to compliance monitoring and enforcement by the California Department of Industrial Relations, pursuant to Labor Code sections 1771.1 and 1771.4. To insure compliance and complete understanding of the law regarding contractor registration and other requirements, the contractor (and sub-contractors) should, where questions exist, contact the Department of Industrial Relations prior to submission of bid. Responsibility for compliance with this Section rests with the contractor and sub-contractors.

Registration of Contractors with the Department of Industrial Relations

For bids submitted on or after March 1, 2015, and contracts entered into on or after April 1, 2015, the bidder and its sub-contractors must be registered and qualified to perform public work pursuant to section 1725.5 of the Labor Code, subject to limited legal exceptions under Labor Code section 1771.1. A contractor or sub-contractor shall not be qualified to bid on, be listed in a bid proposal, or engage in the performance of any contract for public work, unless currently registered and qualified to perform public work pursuant to Section 1725.5. A bid will not be accepted nor any contract entered into without proof that the bidder and its sub-contractors are registered with the California Department of Industrial Relations to perform public work pursuant to Labor Code Section 1725.5, subject to limited legal exceptions.

Registration of Subcontractors with the Department of Industrial Relations

Each bidder is hereby on notice that an inadvertent error in listing a sub-contractor in a bid proposal who is not registered pursuant to California Labor Code section 1725.5 shall not be grounds for filing a bid protest or grounds for considering the bid nonresponsive, provided that any of the following apply:

1. The sub-contractor is registered prior to the bid opening;

2. Within 24 hours after the bid opening, the sub-contractor is registered and has paid the penalty registration fee specified in subparagraph (E) of paragraph (2) of subdivision (a) of California Labor Code section 1725.5; or

3. The sub-contractor is replaced by another registered subcontractor pursuant to California Public Contract Code section 4107.

Certified Payroll Records

For projects awarded on or after April 1, 2015, Contractor shall furnish the records specified in California Labor Code section 1776, including but not limited to the certified payrolls, directly to the Labor Commissioner.  The Contractor shall furnish the records specified in California Labor Code section 1776 to the Labor Commissioner for all projects, whether new or ongoing, awarded on or after January 1, 2016.” Copies of those certified payroll records shall also be submitted electronically to the City.

Job Site Postings by Contractor

Contractor is required to post all job site notices prescribed by law or regulation. See 8 Calif. Code Reg. section 16451(d).

Invoices submitted to the City for payment must include description of work performed, location of work performed, number of personnel used, time spent by personnel, type of equipment used, time equipment used and materials furnished. Back-up materials (invoices, receipts) must be included. All rental receipts must be furnished and markup must be provided. Rates included on the invoice must match the agreement.

Designated City representative will determine satisfactory work performance. Contractor will clean facilities, stations, roadways, and any other areas littered or soiled by their maintenance operations and/or equipment.

Contractor will use 100% imported backfill as per City of Pleasanton’s Standard Specifications and Details (November 2016) which can be accessed at:
http://www.cityofpleasantonca.gov/civicax/filebank/blobdload.aspx?BlobID=28996 .

City of Pleasanton’s Standard Specifications and Details (November 2016) can be obtained at the City’s Department of Community Development/Engineering, 200 Old Bernal, Pleasanton, at a cost of $20 per set.

Contractor will off haul and dispose of any unsuitable material to include dump fees.

Contractor will be responsible to obtain all necessary permits to perform work (encroachment, building, etc), if necessary, and a schedule of inspection, Underground Service Alerts, and a current Cal-OSHA excavation permit (the City of Pleasanton will notify USA for emergency work only).

Contractor’s crews shall be identified at all times either by a Company uniform, or by a safety vest worn outside other clothing with the Company name clearly displayed. Vehicles will have a Company sign clearly displayed.

The City will not pay travel time. Any Contractor desiring to cover these costs will need to incorporate them in the applicable hourly rates.

Contractors are required to provide all safety cones, sign boards, arrow boards and other appropriate measures and equipment as prescribed by the Department of Transportation Manual on Uniform Traffic Control Devices (MUTCD) for traffic control.

Labor Code/Prevailing Wages. Contractor shall comply with the requirements of the California Labor Code including, but not limited to, hours of labor, nondiscrimination, payroll records, apprentices, workers’ compensation and prevailing wages.

No less than the general prevailing rate of per diem wages, and not less than the general prevailing rate of per diem wages for holidays and overtime work, for each craft, classification or type of worker needed to execute the work under this Agreement shall be paid to all workers, laborers and mechanics employed in the execution of the work by the contractor or any sub-contractor doing or contracting to do any part of the work. The appropriate determination of the Director of the California Department of Industrial Relations shall be filed with, and available for inspection, at the City offices. The Contractor shall forfeit fifty dollars ($50.00) for each calendar day or portion thereof for each worker paid less than the stipulated prevailing rates for any public work done under the Agreement by it or by any subcontractor under Contractor.

VI. OTHER REQUIREMENTS

The selected contractors and their sub-contractors shall each be required to obtain and maintain a City of Pleasanton business license.

EXHIBIT A

BID RESPONSE PACKAGE

Required Documentation and Submittals

All of the specific documentation listed below is required to be submitted with the Exhibit A – Bid Response Packet in order for a bid to be deemed complete. Bidders shall submit all documentation, in the order listed below and clearly label each section with the appropriate title.

Submitted bid MUST contain the following or may be subjected to disqualification:

1. : name, address, year established, former names, principals of company and professional status as applicable.

2. : 3 references for work or services that have been completed by your company in the last two years in Contra Costa City, Alameda City, or Bay Area municipalities.

3. A letter disclosing any potential conflict of interest your company has in providing the services outlined in this RFP. The letter needs to include any personal relationship with any Pleasanton employee or official that will preclude you from performing or bidding on the service to the City.

4.

5. Implementation Plan: Bid response shall include an implementation plan for routine hazardous waste management and emergency response. The plan shall address all relevant Evaluation Criteria described in Section III.F of this RFP.

6. Emergency Response Rate Sheet: Bid response shall include:

a. Equipment List and Hourly Rate for hazardous waste management and emergency response; and

b. Job Title and Hourly Rate Including Overtime Rate for hazardous waste management and emergency response.

7. Key Personnel: Bid responses shall include a complete list of all key personnel associated with the RFP. This list must include all key personnel who will provide services/ to the City. For each person on the list, please provide their relative experience, types of projects they have managed, and job title.

8. Electronic Copy of the Bid Response: The electronic bid response should be a single file PDF (OCR preferred); it must be on disk or USB flash drive and enclosed with the sealed bid package. All signatures must be present in the electronic bid response (e.g., Bidders may want to sign any pages that require signature, scan them, and make them part of the electronic file).

9. Any additional information deemed necessary by your company to assist the City in the selection process including any information pertaining to the RFP Evaluation Criteria and special project provisions or specifications that the contractor brings to the bid process and actual service work.

IMPORTANT NOTICE: If Bidder or other interested person is a corporation, provide legal name of corporation, state where incorporated, and names of the president and secretary thereof; if a partnership, give name of the company, also names of individuals co-partners composing company; if contractor or other interested person is an individual, give first and last names in full.

NOTE: If Bidder is a corporation, the legal name of the corporation shall be set forth below, together with signature of the officer or officers authorized to sign contracts on behalf of the corporation; if contractor is a co-partnership, the name of the partnership shall be set forth below, together with the signatures of the partner or partners authorized to sign contracts on behalf of the co-partnership; and if contractor is an individual, his/her signature shall be placed below.

CONTRACTOR INFORMATION

(Required)

Contractor:

(Firm Name)

Business Address:

Mailing Address:

Submitted By:

(Name & Title)

Telephone:

Email:

Signature: Date:

Title:

Signature: Date:

Title:

I declare under penalty of perjury that I have the authority to execute this bid and that the foregoing is true and correct.

WORK EXPERIENCE

(Required)

Provide locations and contact information regarding three (3) work or services that have been completed by your company in the last two years in Contra Costa City, Alameda City, or Bay Area municipalities. Examples are to be of a similar public setting and completed for a public agency.

Project I

Location and for Agency performed:

Contact person and phone number:

Year performed:

Type of work performed:

Contract amount:

Project II

Location and for Agency performed:

Contact person and phone number:

Year performed:

Type of work performed:

Contract amount:

Project III

Location and for Agency performed:

Contact person and phone number:

Year performed:

Type of work performed:

Contract amount:

BID FORM

Bidder hereby certifies to City that all representations, certifications, and statements made by Bidder, as set forth in this Bid Form and attachments are true and correct and are made under penalty of perjury pursuant to the laws of California.

The cost quoted below shall include all taxes and all other charges, including travel expenses, and is the cost the City will pay for the term of any contract that is a result of this bid. Quantities listed herein are estimates based on past usage and are not to be construed as a commitment. No minimum or maximum is guaranteed or implied.

Waste

UOM

...

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See Also

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Opportunity History Original Synopsis Apr 24, 2019 5:38 pm Solicitation Number : 129JGP19R4004

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Opportunity History Original Synopsis Mar 22, 2019 6:26 pm Solicitation Number : 1291S8-19-R-0010

Department of Agriculture

Opportunity History Complete View Original Synopsis Presolicitation Apr 24, 2019 5:38 pm Changed

Department of Agriculture

Bid Due: 6/21/2019