Rotary Park Irrigation System Replacement

City of Montrose
Purchasing Division
400 East Main Street
PO Box 790
Montrose, CO 81402
REQUEST FOR PROPOSAL
ROTARY PARK IRRIGATION REPLACEMENT
Issue Date: March 19, 2026
Bid Number: 26-001
Agent/Contact: Jon Waschbusch, Parks Superintendent jwaschbusch@cityofmontrose.org
Submissions Must Be Received by: April 30th at 2:00 pm Colorado Time
ADMINISTRATIVE INSTRUCTIONS
The City of Montrose is requesting formal proposals/bids through the Request for Proposal process to
replace the irrigation system at Rotary Park. A mandatory pre-bid meeting will be held on April 2nd at
2:00PM at Rotary Park at 534 S. 12th St Montrose, CO . Proposals shall be submitted via sealed envelope
marked "Rotary Park Irrigation Replacement" publicly opened on April 30th 2:00 PM at the Public Works
Facility located at 1221 6450 Rd Montrose, CO. Late bids will not be accepted and it is the responsibility
of the bidders to ensure that bids (including signed addenda) are received by 2:00 PM on the date listed
above.
Complete bid packets can be downloaded from the City web page at www.cityofmontrose.org under
Department Services, Purchasing, and Open Bids. Addenda will be posted to the website and it is the
bidder's responsibility to download, review, sign, and include addenda with their bid.
The City reserves the right to accept or reject any or all bids, to waive irregularities and/or informalities
and to disregard all non-conforming, non-responsive, unbalanced or conditional bids. The City of
Montrose complies with all Equal Opportunity requirements. All qualified bidders will receive
consideration without regard to race, creed, color, national origin, sex, marital status, religion, ancestry,
mental or physical handicap or age. The project is also bid according to the City of Montrose local
preference policy in effect on the date of the bid opening and detailed in the official Municipal Code of
the City of Montrose, Section 1-16-4(B).

Request for Proposal City of Montrose
Rotary Park Irrigation Bid 26-001
Page 2
GENERAL TERMS AND CONDITIONS
These General Terms and Conditions apply to all Offers made to the City of Montrose (hereafter "City")
by all prospective vendors (herein after referred to as "Bidder") regarding City Solicitations including, but
not limited to, Invitations to Bid, Requests For Proposals, Requests for Quotes, and Requests For
Qualifications (hereafter "Solicitation" or Bid Solicitation).
A. CONTENTS OF BID
1. Bidders shall thoroughly read the project requirements and specifications, and shall examine any
drawings and documents which may be incorporated into the Bid documents. As Bid documents
frequently change for each Solicitation, veteran Bidders shall not assume that this Solicitation
contains the same terms and conditions that were supplied in prior Solicitations.
2. Bidders shall make all investigations necessary to thoroughly inform themselves regarding the site
and facilities affected by the delivery of services, materials and equipment as required by the Bid
conditions. No plea of ignorance by the Bidder of conditions that exist, or may hereafter exist as
a result of failure to fulfill the requirements of the contract documents, will be accepted as the
basis for varying the requirements of the City or the compensation to the Bidder.
3. Bidders are advised that all City contracts are subject to all legal requirements contained in City
Ordinances and State and Federal Statutes governing purchasing activities.
4. Bidders are required to state the exact intentions of their offer to the City via this Solicitation and
must indicate any variances to the terms, conditions, and specifications of this Solicitation, no
matter how slight. If variations are not stated in the Bidder's Offer, it shall be construed that the
Bidder's Offer fully complies with all conditions identified in this Solicitation.
B. CLARIFICATION AND MODIFICATION OF BID SOLICITATION
1. Apparent silence or omissions within this Bid Solicitation regarding a detailed description of the
materials and services to be provided shall be interpreted to mean that only the best commercial
practices are to prevail and that only materials and workmanship of first quality are to be used.
2. If any Bidder contemplating submitting a Proposal under this Solicitation is in doubt as to the true
meaning of the specifications, the Bidder must submit a written e-mail request for clarification to
the City's Agent/Contact.
3. Any official interpretation of the Bid Solicitation must be issued in writing by the agent/contact of
the City who is authorized to act on behalf of the City, or by the City's Legal Department. The City
shall not be responsible for other interpretations offered by employees of the City who are not
authorized to act on behalf of the City for this project.
4. If necessary, the City may issue a written addendum to clarify or inform of substantial changes
which impact the technical submission of Bids. Addenda will be posted to the website and it is the

Request for Proposal City of Montrose
Rotary Park Irrigation Bid 26-001
Page 3
Bidder's responsibility to download addenda. The Bidder shall certify its receipt of the addendum
by signing the addendum and returning it with its Bid. In the event of a conflict with the original
Bid Solicitation documents, addenda shall supersede all other documents to the extent specified.
Subsequent addenda shall govern over prior addenda only to the extent specified.
C. PRICING, COLLUSION, AND TAXES
1. Current Prices. Bid Proposals must be fixed and firm unless stated otherwise in the Bid Solicitation.
2. Discounts. Discounts shall not be considered in determining the lowest net cost for Bid evaluation
purposes. Payment terms shall be as set forth in any contract executed between the City and the
Bidder. Payment by the City is deemed to be made on the date of the mailing of the check, or as
otherwise set forth in any contract executed between the City and the Bidder.
3. Collusion. The Bidder, by affixing its signature to this Proposal, certifies that its Proposal is made
without previous understanding, agreement, or connection either with any persons, or entities
offering a Bid for the same items, or with the City. The Bidder also certifies that its Bid is in all
respects fair, without outside control, collusion, fraud, or otherwise illegal action. To ensure
integrity of the City's public procurement process, all Bidders are hereby placed on notice that
any and all Bidders who falsify the certifications required in conjunction with this section shall be
prosecuted to the fullest extent of the law.
4. It shall be understood and agreed that Bid Offers submitted by persons and entities are done so
independently of any other offers, and that Bidders will not knowingly participate in solicitations
where there exists a conflict of interest with their entity and a member of City staff or their
immediate family.
5. Taxes. Bidders will neither include Federal, State nor applicable local excise or sales taxes in bid
prices, as the City is exempt from payment of such taxes. The Colorado Department of Revenue,
Certification of Exemption for Colorado State Sales/Use Tax account number for the City of
Montrose is 98-01805-0000. An exemption certificate will be provided, where applicable, upon
request.
D. PREPARATION AND SUBMISSION OF BID
1. The Proposal must be typed or legibly printed in ink. All corrections made by the Bidder must be
initialed in ink by the Bidder or its lawful agent.
2. Bid Proposals must contain a manual or electronic signature of an authorized agent of the Bidder
in the space provided on the Bid Proposal Form. If the Bidder or its lawful agent fails to sign the
Bid Proposal Form, its Bid may be considered non-responsive and ineligible for award.
3. Unit prices shall be provided by the Bidder on the Bid Proposal Form when required in conjunction
with the prescribed method of award. The Bidder shall enter "No Bid" for each item where a unit

Request for Proposal City of Montrose
Rotary Park Irrigation Bid 26-001
Page 4
price will not be offered. Where there is a discrepancy between the unit price and the extension
of prices, the unit price shall prevail.
4. The delivery and/or completion date(s) provided by the Bidder, if required, must be stated in
calendar days, following receipt of order/contract or official notice to proceed.
5. All information and supplemental documentation required in conjunction with this Bid shall be
furnished by the Bidder with its Bid Proposal. If the Bidder fails to supply any required information
or documents, the city, in its sole discretion, may consider the Proposal non-responsive.
6. The accuracy of the Bid is the sole responsibility of the Bidder. No changes in the Proposal shall
be allowed after the submission deadline, except when the Bidder can show clear and convincing
evidence that an unintentional factual mistake was made, including the nature of the mistake and
the price actually intended.
7. Bidders who qualify their Proposals by including alternate contractual provisions should be aware
that the City does not negotiate the terms of its contracts, and will ordinarily declare such Bid
Proposals non-responsive. Once bids have been opened, the City shall not consider any
subsequent submissions of alternate terms and conditions.
8. Bid Bonds (5% of total bid price) and performance and payment bonds (100% of total bid price)
are required on construction projects over $50,000.
9. Insurance certificates are required after a Notice of Award has been issued. Costs for additional
coverage must be accounted for in the Bidder's proposal cost.
10. Bid Proposals received after the submission due date and time prescribed for the solicitation shall
not be considered.
E. VENDOR APPLICATION AND RETENTION OF BIDDERS' LIST
The City does not maintain a bidder's list. Register to receive an automated email notification of new bids
by visiting www.cityofmontrose.org - Department Services - Purchasing - Bid Notification.
F. MODIFICATION OR WITHDRAWAL OF LEGITIMATE OFFERS
1. Bidder offers may be modified in the form of an official written notice, and must be received prior
to the due time and date set forth the Bid Solicitation. Each modification submitted must have
the Bidder's name and return address and the applicable Solicitation Number and title clearly
noted with the submission. If more than one modification is submitted, the modification bearing
the latest date of receipt by the City will be considered the valid modification.
2. Bids may be withdrawn prior to the due time and date set for the Solicitation, provided it is in the
form of an official, authorized written request.

Request for Proposal City of Montrose
Rotary Park Irrigation Bid 26-001
Page 5
3. Proposals may not be modified or withdrawn after the due date and time set for the Bid opening
for a period of ninety (90) calendar days. If a Bid Proposal is modified or withdrawn by the Bidder
during this ninety (90) day period, the City may, at its option, place the Bidder on suspension and
may not accept any further Bid Proposals from the Bidder for a period set by the City following
the Bidder's modification or withdrawal of its Proposal. The City may reject an offer, in whole or
in part, as set forth in the City of Montrose Municipal Code and the City's Procurement Manual.
G. EVALUATION OF OFFERS
1. Offers shall be evaluated based upon their responses to the questions and requests for
information in this Bid Solicitation, and based upon whether and to what degree they comply with
the instructions set forth herein. Thoroughness, accuracy, veracity, and professionalism in the
responses shall be taken into account.
2. The City may, in its sole and absolute discretion:
a. Reject any and all, or parts of any or all, Bid Proposals submitted by prospective Bidders;
b. Re-advertise this Solicitation;
c. Postpone or cancel the Bid process for this Solicitation;
d. Waive any irregularities or technicalities in proposals received in conjunction with this
Solicitation;
e. Determine the criteria and process whereby Proposals are evaluated and awarded.
3. A Proposal may not be accepted from, nor any contract be awarded to, any person or entity which
is in arrears to the City upon any debt or Contract or which is in default as surety or otherwise
upon any obligation to the City.
4. No Contract shall be awarded to any person or entity which has failed to perform faithfully on any
previous contract with the City, the State or Federal government for a minimum period of one (1)
year after said previous Contract was terminated for cause.
5. A Proposal may not be accepted from, nor any Contract awarded to, any person or entity which
has pending litigation against the City at the date and time of the Bid Opening.
H. AWARD OF CONTRACT
1. The City's Agent/Contact is authorized to handle initial contacts regarding any protest of the
solicitation or award of a City contract, or any claim arising out of the performance of a City
contract, with the City Manager's approval. Any actual or prospective Bidder or Contractor who
has a grievance in connection with the solicitation or award of a contract shall first seek resolution
of the matter with the City's Agent/Contact.
2. If the City Manager or City designee does not, within thirty (30) days after receiving a protest, or
within such longer period as may be agreed upon by the parties, issue a written decision on the
protest or make a determination that award of the contract is necessary, the protest shall be
considered denied.

Request for Proposal City of Montrose
Rotary Park Irrigation Bid 26-001
Page 6
3. By law, the City reserves the right to accept or reject any or all proposed bids, or any combination
of them, and to waive any informality or irregularity in the bid or in the bidding.
4. Successful Bidders shall comply with all local, state, and federal directives, ordinances, rules,
orders, and laws as applicable to, and affected by, the Bid Proposal.
5. No Bidder shall be excluded from consideration for award in conjunction with this solicitation on
the basis of race, color, creed, national origination, handicap or sex, or be subjected to
discrimination under any contractual award administered by the City.
I. CONTRACTUAL OBLIGATIONS
1. In order to ensure the efficient utilization of tax dollars, successful Bidders shall comply with all
contractual obligations contained in the Contract Documents, as set forth in the contract signed
by the City and Bidder. A sample contract is supplied with these Bid Documents.

Request for Proposal City of Montrose
Rotary Park Irrigation Bid 26-001
Page 7
SPECIAL CONDITIONS
A. PRE-BID CONFERENCE IS MANDATORY
A mandatory pre-bid meeting and site walk will be held on April 2nd at 2:00 PM at the covered seating area
in Rotary Park near the parking lot on South 12th St.
B. CONTACT PERSON
During the course of this request process, from issuance until a recommendation for award, Bidders
shall not initiate contact related to this request with anyone other than the officially designated
individual:
For this bid the contact is Parks Superintendent Jon Waschbusch: jwaschbusch@cityofmontrose.org
C. QUESTION DEADLINE
All questions regarding this Request for Proposal shall be directed to the individual listed above. All
inquiries shall clearly identify the name of the firm and the authorized representative, the bid number and
title.
The deadline for receipt of questions from Bidders in regard to this RFP is April 9th at 5:00PM
Responses will be prepared by the City in an addendum and published on the City of Montrose web site
at: www.cityofmontrose.org under Department Services, Purchasing, Open bids, under this bid name. The
responses in writing are the only official answers.
D. SUBMITTAL INSTRUCTIONS
The City desires to receive a clear, concise, economical presentation of the vendor's proposal. Bids shall
be submitted via hand delivery, in a sealed envelope to:
City of Montrose Public Works
Attn: Jon Waschbusch - Rotary Park Irrigation Replacement
1221 6450 Road
Montrose, CO 81401
Bids will be publicly opened on April 30th at 2:00 PM at the Public Works Conference Room located at 1221
6450 Road, Montrose, CO 81401. Please include the bid number and title in all documents related to the
submittal and shall include the following attachments:
1. Complete proposal pursuant to these RFP instructions
2. Completed and signed Proposal Form
3. Signed bid addenda (if any)
4. Complete Project Bid Tab (Exhibit D)
5. Bid bond. Note: the contractor recommended for award shall supply the matching original of the
bid bond upon request by the City.
Failure to submit a proposal in the manner indicated may be cause for it to be considered 'non-responsive'
and ineligible for consideration and subsequent award.

Request for Proposal City of Montrose
Rotary Park Irrigation Bid 26-001
Page 8

Request for Proposal City of Montrose
Rotary Park Irrigation Bid 26-001
Page 9
PROPOSAL FORM - PAGE 1
SUBMITTED BY:
Company Name: ____________________________________________________________________
Address: ____________________________________________ City: _________________________
State: ______________________ Zip: __________________
Phone: ____________________ Fax: _________________ Email:___________________________
CERTIFICATION: (if a Submission is Offered):
The undersigned hereby affirms that:
He/she is a duly authorized agent of the Bidder,
He/she has read the General Terms and Conditions, the Special Conditions and any technical
specifications that were made available to the Bidder in conjunction with this Bid and fully
understands and accepts these terms unless specific variations have been expressly listed on the
Bid Proposal Form;
The Submission is being offered independently of any other Bidder and in full compliance with
the collusive prohibitions specified in the General Terms and Conditions of this solicitation; and
The Bidder will accept any awards made to them as a result of this Solicitation for a minimum of
ninety (90) calendar days following the date and time of the bid opening.
By: ___________________________________________________ __________________________
Signature of Agent Date
___________________________________________________ __________________________
Typed/Printed Name of Agent Title of Agent

Request for Proposal City of Montrose
Rotary Park Irrigation Bid 26-001
Page 10
PROPOSAL FORM - PAGE 2
Company Name:_____________________________________________
VARIATIONS:
The Bidder shall identify all variations and exceptions taken to the General Terms and Conditions, the
Special Conditions and any Technical Specifications in the space provided below; provided, however, that
such variations are not expressly prohibited in the Bid documents. For each variation listed, reference the
applicable section of the bid document. If no variations are listed here, it is understood that the Bidder's
Proposal fully complies with all terms and conditions. It is further understood that such variations may be
cause for determining that the Bid Proposal is non-responsive and ineligible for award:
Page #: __________Item # of Section: ___________________________________
Variance
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
Page #: __________Item # of Section: ___________________________________
Variance
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
Page #: __________Item # of Section: ___________________________________
Variance
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
Page #: __________Item # of Section: ___________________________________
Variance
_____________________________________________________________________________________