Roof Replacement Project - City Hall Building

PROJECT MANUAL
FOR THE
ROOF REPLACEMENT PROJECT
CITY HALL
DULUTH, GEORGIA
The drawings, specifications, and other bidding documents of Reeves Consulting,
Inc. for the Roof Replacement Project-City Hall are provided for your use in
offering bids in response to the Owner's invitation to bidders. Supplying these
documents for bidding purposes does not convey any type of license for copying
or transfer of ownership or intellectual property right, including copyright, to plan
holders. No electronic devices, including photocopy, may be used to copy any part
of these documents without the written permission of the Consultant or other
copyright holder.
OWNER
CITY OF DULUTH
3167 MAIN STREET
DULUTH, GEORGIA 30096
PREPARED BY
REEVES CONSULTING, INC.
3590 RIVER SUMMIT TRAIL
DULUTH, GEORGIA 30097
404.983.0838
March 23, 2026

City of Duluth Government
Roof Replacement Project-City Hall Building
2026-02
TABLE OF CONTENTS
SECTION TITLE PAGES
I. BIDDING REQUIREMENTS
SECTION 000100 - NOTICE OF BID 000100-1 to 000100-2
SECTION 000200 - INSTRUCTIONS TO BIDDERS 000200-1 to 000200-7
SECTION 000410 - BIDDING FORM 000410-1 to 000410-6
SECTION 000430 - BID BOND 000430-1 to 000430-3
SECTION 000450 - REFERENCES AND LITIGATION 000450-1 to 000450-2
SECTION 000451 - NON-COLLUSION AFFIDAVIT 000451-1
II. CONTRACT FORMS
SECTION 000520 - SAMPLE CONTRACT FORM 000520-1 to 000520-12
SECTION 000610A - PERFORMANCE BOND 000610A-1 to 000610A-3
SECTION 000610B - PAYMENT BOND 000610B-1 to 000610B-3
SECTION 000610C - AFFIDAVIT AND AGREEMENT & CODE OF ETHICS 000610C-1 to 000610C-2
III. CONTRACT CONDITIONS
SECTION 000700 - GENERAL CONDITIONS 000700-1 to 000700-23
IV. TECHNICAL SPECIFICATIONS:
DIVISION 1 - GENERAL REQUIREMENTS
SECTION 01 01 00 - SUMMARY OF WORK 01 01 00-1 to 01 01 00-2
SECTION 01 02 00 - ROOF ASSESSMENT REPORT 01 02 00-1 to 01 02 00-12
SECTION 01 12 00 - CONTRACT RESPONSIBILITIES 01 12 00-1 to 01 12 00-2
SECTION 01 23 00 - ALTERNATES 01 23 00-1
SECTION 01 25 00 - PROCEDURES FOR CONTRACT MODIFICATIONS 01 25 00-1 to 01 25 00-5
SECTION 01 27 00 - UNIT PRICES 01 27 00-1 to 01 27 00-2
SECTION 01 29 00 - PROCEDURES FOR PAYMENT APPLICATIONS 01 29 00-1 to 01 29 00-4
SECTION 01 31 00 - PROJECT COORDINATION 01 31 00-1 to 01 31 00-3
SECTION 01 31 20 - PROJECT MEETINGS 01 31 20-1 to 01 31 20-3
SECTION 01 32 00 - CONSTRUCTION SCHEDULES 01 32 00-1 to 01 32 00-3
SECTION 01 32 20 - CONTRACT REPORTING 01 32 20-1 to 01 32 20-2
SECTION 01 33 00 - SUBMITTALS 01 33 00-1 to 01 33 00-7
SECTION 01 45 00 - QUALITY CONTROL PROCEDURES 01 45 00-1 to 01 45 00-2
SECTION 01 50 00 - TEMPORARY FACILITIES, CONTROLS AND SERVICES 01 50 00-1 to 01 50 00-4
SECTION 01 63 00 - PRODUCT SUBSTITUTION PROCEDURES 01 63 00-1 to 01 63 00-5
SECTION 01 65 00 - MATERIAL AND EQUIPMENT HANDLING AND STORAGE 01 65 00-1 to 01 65 00-2
SECTION 01 73 00 - CONSTRUCTION EXECUTION 01 73 00-1 to 01 73 00-3
SECTION 01 73 50 - CUTTING AND PATCHING 01 73 50-1 to 01 73 50-4
SECTION 01 74 00 - CLEANING 01 74 00-1 to 01 74 00-3
SECTION 01 77 00 - CONTRACT CLOSE-OUT 01 77 00-1 to 01 77 00-8
SECTION 01 78 40 - WARRANTIES 01 78 40-1 to 01 78 40-4
SECTION 01 81 00 - PROJECT RECORD DOCUMENTS 01 81 00-1 to 01 81 00-3
DIVISION 2 - SITEWORK
SECTION 02 14 19 - ROOFING DEMOLITION 02 04 19-1 to 02 04 19-3
TABLE OF CONTENTS
Page 1 of 2

TABLE OF CONTENTS CONTINUED
SECTION TITLE PAGES
DIVISION 6 - WOOD AND PLASTICS
SECTION 06 10 00 - ROOF CARPENTRY 06 10 00-1 to 06 10 00-4
DIVISION 7 - THERMAL AND MOISTURE PROTECTION
SECTION 07 22 16 - ROOF INSULATION 07 22 16-1 to 07 22 16-4
SECTION 07 54 00 - TPO ROOFING SYSTEM MECHANICALLY ATTACHED 07 54 00-1 to 07 54 00-10
SECTION 07 62 00 - FLASHING AND SHEET METAL 07 62 00-1 to 07 62 00-7
SECTION 07 90 00 - CAULKING AND SEALANTS 07 90 00-1 to 07 90 00-5
END OF TABLE OF CONTENTS
TABLE OF CONTENTS
Page 2 of 2

March 23, 2026
NOTICE OF BID
FOR
2026-02
Roof Replacement Project-City Hall Building
The City of Duluth is soliciting competitive sealed bids from qualified contractors for the Roof
Replacement Project-City Hall Building. Sealed bids will be received by the City Clerk's Office 3167
Main Street, Duluth Georgia 30096 until 3:00 P.M. local time on Thursday, April 30, 2026 and then
publicly opened and read aloud after. Any bid received after 3:00 P.M. will not be accepted. Bid envelope
should be marked on the outside with Bid Number, name of Bidder, date and time of opening. One
unbound original and two (2) copies should be submitted.
Work to be performed under this project includes: Re-covering the low sloped roofs on the main
building.
Bidding documents may be obtained from Reeves Consulting, Inc. via email at
jerry@reevesconsultinginc.com or by visiting https://duluthga.net/business/bid_opportunities.php
A mandatory pre-bid conference is scheduled for 10:00 A.M. on Monday, April 13, 2026 at Duluth
City Hall, 3167 Main Street, Duluth, Georgia 30096. All bidders are required to attend.
Questions regarding bids should be submitted to James Riker via email at jriker@duluthga.net no later
than 3:00 P.M. local time, Monday, April 20, 2026. Bids are legal and binding upon the bidder when
submitted.
Bids in the case of Corporations not chartered in Georgia, must be accompanied by proper certification
stating that said Corporation is authorized to do business in the State of Georgia.
No Bidder may withdraw his Bid within sixty (60) days after the actual date of the opening thereof.
Bidder agrees to complete the Contract awarded within the "allowable calendar days for completion"
from the date of the "Notice to Proceed" and further agrees that the Owner may retain from the monies
which may become due the amount of $1,000.00 per day for each and every day that the completion
of the work may be delayed.
A five percent (5%) bid bond must be submitted with the bid. The successful contractor will be required
to provide a one hundred percent (100%) payment and one hundred percent (100%) performance bond
as well as an insurance certificate fulfilling requirements as stated in the bid documents. Surety and
insurance companies must have an AM Best rating of A-5 or greater, be listed in the Federal Registry
of Companies holding Certificate of Authority and acceptable sureties on Federal Bonds, be licensed
by the Georgia Insurance Department and the Georgia Secretary of State to do business in the State
of Georgia.
NOTICE OF BID
000100-1

Notice of Bid -Page 2
Roof Replacement Project-City Hall Building
Bid Due Date: Thursday, April 30, 2026
Bid Number: 2026-02
March 23, 2026
The City of Duluth does not discriminate on the basis of disability in the admission or access to
its programs or activities. Any requests for reasonable accommodations required by individuals
to participate in any open meeting, program or activity of the City of Duluth should be directed
to the City at 770-476-3434.
Selection of the "Best Proposal" will be determined by cost, experience in similar projects and
project approach. The weight to be placed on each element has been predetermined by the
City of Duluth as follows:
Cost 60%
Experience in similar projects within the past three (3) years 30%
(3 pages maximum; provide a minimum of two (2) references for similar
Government projects. Include projects budgeted Cost, actual completion
cost, project scope and client contact information for projects which have
been completed within the past three (3) years.
Project Approach 10%
A. Provide one (1) page summary of all subcontractors that will be
involved in the project and Manufacturer's materials to be used.
B. Provide one (1) page summary identifying how contractor and
sub-contractors will coordinate roofing activities while allowing for
use of the building during the project.
END OF SECTION 000100
NOTICE OF BID
000100-2

2026-02
Roof Replacement Project-City Hall Building
SECTION I
INSTRUCTIONS TO BIDDERS
1. Each bidder must examine the Notice to Bid, Instructions to Bidders, Contract, Contract
General Conditions, Specifications, Bid Schedule, Affidavits, Drawings, and Addenda.
Failure to do so will be at the bidder's risk.
2. Each bidder shall furnish all information required by the bidding requirements. The
authorized representative must sign the bid as well as print or type his/her name on the
bid schedule. Erasures or other changes must be initialed by the authorized
representative signing the bid. Bids can only be signed by a person authorized to commit
company resources.
3. Questions regarding bids should be submitted to James Riker at jriker@duluthga.net no
later than 3:00 p.m. local time, Monday, April 20, 2026. Bids are legal and binding
upon the bidder when submitted. Receipt of addenda should be acknowledged on the
bid schedule. No oral interpretations or information can be considered as binding.
4. Bid envelope should be marked on the outside with Bid Number, name of Bidder, date
and time of opening. One unbound marked original and two (2) copies should be
submitted. Faxed bids cannot be considered.
5. Bidding Requirements will consist of the following:
a) Bid Schedule
b) Bid Bond
c) Non-Collusion Affidavit
d) References and Qualifications
e) Contractor Affidavit
f) Ethics Affidavit
6. Award will be made to the bidder submitting the most responsible bid based on the %
disclosed above for cost, experience and approach. The City reserves the right to make
such investigations as it deems necessary to determine the ability of the bidder to
perform, and the bidder shall furnish to the City, all such information for this purpose as
the City may request. The City reserves the right to reject any bid if the evidence
submitted by, or investigation of, such bidder fails to satisfy the City that such bidder is
properly qualified to carry out the obligations of the contract.
7. Bids may be withdrawn only the case of mathematical error. The bidder shall give notice
in writing of his claim of right to withdraw his bid without penalty due to an error within
two (2) business days after the conclusion of the bid opening procedure. Bids may be
withdrawn from consideration if the price was substantially lower that the other bids due
solely to a mistake therein, provided the bid was submitted in good faith, and the mistake
was a clerical mistake as opposed to a judgment mistake, and was actually due to an
unintentional arithmetic error or an unintentional omission of a quantity of work, labor or
material made directly in the compilation of the bid, which unintentional arithmetic error
or unintentional omission can be clearly shown by objective evidence drawn from
inspection of original work papers, documents and material used in the preparation of the
bid sought to be withdrawn. The bidder's original work papers shall be the sole
acceptable evidence of error and mistake if he elects to withdraw his bid. If a bid is
INSTRUCTIONS TO BIDDERS
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2026-02
Roof Replacement Project-City Hall Building
withdrawn under the authority of this provision, the lowest remaining responsive bid shall
be deemed to be low bid.
No bidder who is permitted to withdraw a bid shall, for compensation, supply any material
or labor or perform any subcontract or other work agreement for the person or firm to
whom the contract is awarded or otherwise benefit, directly or indirectly, from the
performance of the project for which the withdrawn bid was submitted.
Bidder has up to forty-eight (48) hours to notify the City of an obvious clerical error made
in calculation of bid in order to withdraw a bid after bid opening. Withdrawal of bid for this
reason must be done in writing within the forty- eight (48) hour period. Suppliers who fail
to request withdrawal of bid by the required forty-eight (48) hours shall automatically
forfeit bid bond. Bid may not be withdrawn otherwise.
Bid withdrawal is not automatically granted and will be allowed solely at City of Duluth's
discretion.
8. The City of Duluth reserves the right to reject any or all bids, to waive technicalities, and
to make an award as deemed in its best interest.
9. City of Duluth is exempt from federal excise tax and Georgia sales tax with regard to
goods purchased directly by City of Duluth. Nevertheless, contractors are responsible for
federal excise tax and Georgia sales taxes, including taxes for materials incorporated in
City construction contracts. Bidders should contact the State of Georgia Sales Tax
Division for additional information.
10. The attention of all bidders is directed to the fact that all applicable federal state laws,
municipal ordinances, and the rules and regulations of all authorities having jurisdiction
over construction of the project shall apply to the contract throughout, and they will be
deemed to be included in the contract the same as though therein written.
11. Information submitted by a bidder in the bidding process shall be subject to disclosure
after bid award in accordance with the Georgia Open Records Act of Compulsory
Process.
12. Failure to observe any of the Instructions to Bidders or conditions in the Invitation to Bid
may constitute grounds for rejection of the bid. Failure to use City Bidding Form and to
acknowledge applicable addenda may result in a bid being deemed non-responsive an
automatic rejection.
13. CONTRACT TIME:
The Work shall be completed within 60 consecutive calendar days.
INSTRUCTIONS TO BIDDERS
000200-2

2026-02
Roof Replacement Project-City Hall Building
SECTION II
BONDS AND INSURANCE
A) A Certified or Cashier's Check payable to the City of Duluth or a Bid Bond in the amount of
five percent (5%) of the total bid must be submitted with the bid. Successful bidder will be
required to furnish a payment and performance bond each in the amount of one hundred
percent (100%) of the bid amount.
B) Bonding Company must be listed in the Federal Registry of Companies Holding certificates
of authority as acceptable sureties on Federal bonds and must be listed in the AM Best
catalog with a listing of A-5 or higher. Bonding company must also be licensed to do business
by the Georgia Insurance Department.
The successful bidder, shall obtain, maintain and furnish to the City certificates or insurance
for the entire duration of the contract period. Insurance requirements starting on the next
page.
INSTRUCTIONS TO BIDDERS
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2026-02
Roof Replacement Project-City Hall Building
STANDARD INSURANCE REQUIREMENTS
(For projects less than $1,000,000)
1. Statutory Workers' Compensation Insurance
(a) Employers Liability:
Bodily Injury by Accident - $500,000 each accident
Bodily Injury by Disease - $500,000 policy limit
Bodily Injury by Disease - $500,000 each employee
2. Commercial General Liability Insurance
(a) $1,000,000 limit of liability per occurrence for bodily injury and property damage
(a) The following additional coverage must apply:
1986 (or later) ISO Commercial General Liability Form
Dedicated Limits per Project Site or Location (CG 25 03 or CG 25 04)
Additional Insured Endorsement (Form B CG 20 10 with a modification for
completed operations or a separate endorsement covering Completed
Operations)
Blanket Contractual Liability
Broad Form Property Damage
Severability of Interest
Underground, explosion, and collapse coverage
Personal Injury (deleting both contractual and employee exclusions)
Incidental Medical Malpractice
Hostile Fire Pollution Wording
3. Auto Liability Insurance
(a) $1,000,000 limit of liability per occurrence for bodily injury and property damage
(b) Comprehensive form covering all owned, non-owned, leased, hired, and
borrowed vehicles
(c) Additional Insured Endorsement
(d) Contractual Liability
4. Umbrella Liability Insurance - $1,000,000 limit of liability
(a) The following additional coverage must apply
Additional Insured Endorsement
Concurrency of Effective Dates with Primary
Blanket Contractual Liability
Drop Down Feature
Care, Custody, and Control - Follow Form Primary
Aggregates: Apply Where Applicable in Primary
Umbrella Policy must be as broad as the primary policy
5. City of Duluth should be shown as an additional insured on General Liability, Auto Liability
and Umbrella Liability policies.
6. The cancellation should provide 10 days' notice for nonpayment and 30 days' notice of
cancellation.
INSTRUCTIONS TO BIDDERS
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2026-02
Roof Replacement Project-City Hall Building
7. Certificate Holder should read:
The City of Duluth
3167 Main Street
Duluth, Georgia 30096
8. Insurance Company, except Worker' Compensation carrier, must have an A.M. Best
Rating of A-5 or higher. Certain Workers' Comp funds may be acceptable by the approval
of the Insurance Unit. European markets including those based in London and domestic
surplus lines markets that operate on a non-admitted basis are exempt from this
requirement provided that the contractor's broker/agent can provide financial data to
establish that a market is equal to or exceeds the financial strengths associated with the
A.M. Best's rating of A-5 or better.
9. Insurance Company should be licensed to do business by the Georgia Department of
Insurance.
10. Certificates of Insurance, and any subsequent renewals, must reference specific
bid/contract by project name and project/bid number.
11. The Contractor shall agree to provide complete certified copies of current insurance
policy (ies) or a certified letter from the insurance company (ies) if requested by the City
to verify the compliance with these insurance requirements.
12. All insurance coverages required to be provided by the Contractor will be primary over
any insurance program carried by the City.
13. Contractor shall incorporate a copy of the insurance requirements as herein provided in
each and every subcontract with each and every Subcontractor in any tier and shall
require each and every Subcontractor of any tier to comply with all such requirements.
Contractor agrees that if for any reason Subcontractor fails to procure and maintain
insurance as required, all such required Insurance shall be procured and maintained by
Contractor at Contractor's expense.
14. No Contractor or Subcontractor shall commence any work of any kind under this Contract
until all insurance requirements contained in this Contract have been complied with and
until evidence of such compliance satisfactory to the City as to form and content has
been filed with the City. The Acord Certificate of Insurance or a preapproved
substitute is the required form in all cases where reference is made to a Certificate
of Insurance or an approved substitute.
15. The Contractor shall agree to waive all rights of subrogation against the City, its officers,
officials, employees, and volunteers from losses arising from work performed by the
contractor for the City.
16. Special Form Contractors' Equipment and Contents Insurance covering owned, used,
and leased equipment, tools, supplies, and contents required to perform the services
called for in the Contract. The coverage must be on a replacement cost basis. The City
will be included as a Loss Payee in this coverage for City owned equipment, tools,
supplies, and contents.
INSTRUCTIONS TO BIDDERS
000200-5