Roll-Off Hauling Services

1.10 DECLARATIVE STATEMENT: Any statement or words (e.g.: must, shall, will) are declarative statements and the
vendor must comply with the condition. Failure to comply with any such condition may result in their bid being non-
responsive and disqualified.
1.11 ELECTRONIC TRANSMISSION OF BIDS: Knox County's Procurement Division will not accept electronically
transmitted bids through the County's On-Line Procurement System. Facsimile and E-mail submission is strictly
prohibited. All bids must be submitted in hard copy format to the address listed in this solicitation.
1.12 HOW TO DO BUSINESS: Knox County utilizes a web-based procurement software system, "KnoxBuys." The
system provides our clients (vendors, County departments and the citizens of Knox County) with a more enhanced
and end-user friendly means of accessing our services. The system allows for on-line vendor registration and
maintenance, electronic receipt of purchase orders, on-line retrieval and submittal of quotes, bids and proposals for
our vendor-clients and on-line requisitioning and receiving for our county departments. In order for the County to
maximize its investment and minimize the cost associated with office operations we need your help. When doing
business with Knox County we are urging you to please go to our website at www.knoxcounty.org/procurement,
register as a vendor in our on-line procurement system, "KnoxBuys", if you have not done so and whenever possible
to conduct your business with the County through this site. If you have any questions please contact the
Procurement Division Representative listed in Section 1.1 of this document.
1.13 INCURRED COSTS: Knox County will not be responsible for any costs incurred by any bidder in the preparation of
their bid.
1.14 MULTIPLE BIDS: Knox County will consider multiple bids that meet specifications.
1.15 NO CONTACT POLICY: After the date and time the vendor receives this bid solicitation, any contact initiated by
any bidder with any Knox County representative, other that the Procurement Division representative listed herein,
concerning this Invitation for Bids is strictly prohibited. Any such unauthorized contact may cause the
disqualification of the bidder from this procurement transaction.
1.16 NON-COLLUSION: Vendors, by submitting a signed bid, certify that the accompanying bid is not the result of, or
affected by, any unlawful act of collusion with any other person or company engaged in the same line of business
or commerce, or any other fraudulent act punishable under Tennessee or United States law.
1.17 PAYMENT METHOD: Knox County utilizes two (2) methods of placing orders for products/services. The first is the
use of Purchase Orders. These Purchase Orders will be issued from Knox County Procurement Division via the
method selected by the vendor during registration. The Purchase Order will detail the quantity, specific item(s) and
the contracted price for each item.
The second method is the use of the Knox County Credit Card (VISA). Orders placed on the credit card will list the
same information as the Purchase Order. Vendors will be given the card information and approval to process the
transaction for the requesting department. Vendors must indicate in their bid response if the Vendor will accept the
Knox County Credit Card (VISA) as form of payment. Bidders are prohibited to charge Knox County any type of
merchant fee from their financial institution to accept this type of payment.
1.18 PROCESSING TIME FOR PAYMENT: Vendors are advised that a minimum of thirty (30) days may be required to
process invoices for payment when invoicing instructions herein are followed.
1.19 PROOF OF FINANCIAL AND BUSINESS CAPABILITY: Vendors must, upon request, furnish satisfactory
evidence of their ability to furnish products or services in accordance with the terms and conditions of these
specifications. Knox County will make the final determination as to the bidder's ability.
1.20 RECYCLING: Knox County, in its continuing efforts to lessen the amount of landfill waste and to further recycling
efforts, requests that bids being submitted on paper shall:
* Be submitted on recycled paper
* Not include pages of unnecessary advertising
* Be made on both sides of each sheet of paper
1.21 RESTRICTIVE OR AMBIGUOUS SPECIFICATIONS: It is the responsibility of the prospective bidder to review the
entire Invitation for Bids (IFB) packet and to notify the Procurement Division if the specifications are formulated in
a manner that would unnecessarily restrict competition.
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Any such protest or question regarding the specifications or bid procedures must be received in the Procurement
Division no later than 4:30 p.m. local time on May 1, 2026. These requirements also apply to specifications that
are ambiguous.
1.22 SIGNING OF BIDS: In order to be considered all bids must be signed. Please sign the original in blue ink. By
signing the bid document, the bidder acknowledges and accepts the terms and conditions stated in the document.
The submission of your bid through our on-line portal will be the acknowledgement of signature.
1.23 TAXES: Knox County purchases are not subject to taxation. Tax exemption certificates will be provided upon
request.
1.24 TERM BID AGREEMENTS: If this bid results in a term bid Contract with the vendor, Knox County must receive all
general price decreases that other similar customers receive.
1.25 TITLE VI OF THE 1964 CIVIL RIGHTS ACT: "Non-discrimination in Federally Assisted Programs" - "No person in
the United States shall, on the ground of race, color, or national origin, be excluded from participation in, be denied
the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial
assistance." 42 U.S.C. section 2000 et seq. It is the policy of Knox County Government that all its services and
activities be administered in conformance with the requirements of Title VI.
1.26 UNFORESEEN CIRCUMSTANCES: During periods of closure due to unforeseen circumstances in Knox County
or closures at the direction of the Knox County Mayor, the Procurement Division will enact the following procedures
in regards to solicitations and closures:
* If the Mayor closes the Administrative offices prior to the time set for solicitation opening of any business
day, all solicitations due that same day will be moved to the next operational business day.
* Other unforeseen circumstances shall be at the sole discretion of the Procurement Director.
* Knox County shall not be liable for any commercial carrier's decision regarding deliveries during any
unforeseen circumstances.
1.27 USE OF BID FORMS: Vendors must complete the bid forms contained in the bid package. Failure to complete the
bid forms may result in rejection of their bid.
1.28 VENDOR DEFAULT: Knox County reserves the right, in case of vendor default, to procure the articles or services
from other sources and hold the defaulting vendor responsible for any excess costs occasioned thereby. Should
vendor default be due to a failure to perform or because of a request for a price increase, Knox County reserves
the right to remove the vendor from the County's bidder's list for twenty-four (24) months.
1.29 VENDOR REGISTRATION: Prior to the opening of this bid, ALL BIDDERS must be registered with the
Procurement Division. A vendor application may be submitted on-line at www.knoxcounty.org/procurement. Select
the On-Line Vendor Registration link and complete the forms. Vendors must be registered with the Procurement
Division prior to submitting their bid. Knox County shall not be responsible for technical difficulties experienced by
vendors trying to register or submit their bid electronically less than twenty-four (24) hours prior to the bid opening
time.
1.30 WAIVING OF INFORMALITIES: Knox County reserves the right to waive minor informalities or technicalities when
it is in the best interest of Knox County.
SECTION II OBLIGATIONS, RIGHTS AND REMEDIES
These terms and conditions shall be part of the contract. Knox County reserves the right to negotiate other terms
and conditions it deems appropriate and necessary under the circumstances to protect the public's trust.
2.1 ALTERATIONS OR AMENDMENTS: No alterations, amendments, changes, modifications or additions to this
Contract shall be binding on Knox County without the prior written approval of the County.
2.2 APPROPRIATION: In the event no funds are appropriated by Knox County for the goods or services in any fiscal
year or insufficient funds exist to purchase the goods or services, then the Contract shall expire upon the
expenditure of previously appropriated funds or the end of the current fiscal year, whichever occurs first, with no
further obligations owed to or by either party.
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2.3 ASSIGNMENT: Contractor shall not assign or sub-contract this agreement, its obligations or rights hereunder to
any party, company, partnership, incorporation or person without the prior written specific consent of Knox County.
2.4 BOOKS AND RECORDS: Contractor shall maintain all books, documents, accounting records and other evidence
pertaining to the goods and services provided under this Contract and make such materials available at its offices
at all reasonable times during the contract period and for five (5) years from the date of the final payment under this
agreement for inspection by County or by any other governmental entity or agency participating in the funding of
this agreement, or any authorized agents thereof; copies of said records to be furnished if requested. Such records
shall include those books, documents and accounting records that represent the Contractor's costs of
manufacturing, acquiring or delivering the products and services governed by this agreement.
2.5 CHILD LABOR: Contractor agrees that no products or services will be provided or performed under this Contract
that have been manufactured or assembled by child labor.
2.6 COMPLIANCE WITH ALL LAWS: Contractor is assumed to be familiar with and agrees to observe and comply
with all federal, state, and local laws, statutes, ordinances, and regulations in any manner affecting the provision of
goods and/or services, and all instructions and prohibitive orders issued regarding this work and shall obtain all
necessary permits.
2.7 DEFAULT: If Contractor fails to perform or comply with any provision of this Contract or the terms or conditions of
any documents referenced and made a part hereof, Knox County may terminate this Contract, in whole or in part,
and may consider such failure or noncompliance a breach of contract. Knox County expressly retains all its rights
and remedies provided by law in case of such breach, and no action by Knox County shall constitute a waiver of
any such rights or remedies. In the event of termination for default, Knox County reserves the right to purchase its
requirements elsewhere, with or without competitive bidding.
2.8 GOVERNING LAW; VENUE: This agreement shall be exclusively construed, governed, and controlled by the Laws
of the State of Tennessee without regard to principles of law, including conflicts of law, of any other jurisdiction,
territory, country, and/or province. Any dispute arising out of or relating to this agreement shall exclusively be
brought in the Chancery Court or the Circuit Court of Knox County, Tennessee. Each party consents to personal
jurisdiction thereto and waives any defenses based on personal jurisdiction, venue and inconvenient forum.
2.9 INCORPORATION: All specifications, drawings, technical information, Invitation for Bids, Bid, Award and similar
items referred to or attached or which are the basis for this Contract are deemed incorporated by reference as if set
out fully herein.
2.10 INDEMNIFICATION/HOLD HARMLESS: Contractor shall indemnify, defend, save and hold harmless Knox County,
its officers, agents and employees from all suits, claims, actions or damages of any nature brought because of,
arising out of, or due to breach of the agreement by Contractor, its subcontractors, suppliers, agents, or employees
or due to any negligent act or occurrence or any omission or commission of Contractor, its subcontractors, suppliers,
agents or employees.
2.11 INDEPENDENT CONTRACTOR: Contractor shall acknowledge that it and its employees serve as independent
contractors and that Knox County shall not be responsible for any payment, insurance or incurred liability.
2.12 INSPECTION AND ACCEPTANCE: Warranty periods shall not commence until Knox County inspects and formally
accepts the goods and/or services. The terms, conditions and timing of acceptance shall be determined by Knox
County. Knox County reserves the right to reject any or all items or services not in conformance with applicable
specifications, and Contractor assumes the costs associated with such nonconformance. Acceptance of goods or
services does not constitute a waiver of latent or hidden defects or defects not readily detectable by a reasonable
person under the circumstances.
2.13 IRAN DIVESTMENT ACT: By submission of this bid, each bidder and each person signing on behalf of any bidder
certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury,
that to the best of its knowledge and belief that each bidder is not on the list created pursuant to Tennessee Code
Annotated 12-12-106.
2.14 LIMITATIONS OF LIABILITY: In no event shall Knox County be liable for any indirect, incidental, consequential,
special or exemplary damages or lost profits, even if Knox County has been advised of the possibility of such
damages.
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2.15 NO BOYCOTT OF ISRAEL: Pursuant to Tennessee Code Annotated Title 12, Chapter 4, Part 1, by submission of
a response to this solicitation, each bidder and each person signing on behalf of any bidder certifies, and in the
case of a joint response each party thereto certifies as to its own organization, under penalty of perjury, that to the
best of its knowledge and belief that each bidder is not currently engaged in, and will not for the duration of the
contract engage in, a boycott of Israel.
2.16 NON-DISCRIMINATION AND NON-CONFLICT STATEMENT: Contractor agrees that no person on the grounds
of handicap, age, race, color, religion, sex, national origin or any individual trait or characteristic found to be an
illegal consideration, shall be excluded from participation in, or be denied benefits of, or be otherwise subjected to
discrimination in the performance of this agreement or in the employment practices of Vendor. Contractor shall
upon request show proof of such non-discrimination and shall post in conspicuous places available to all employees
and applicants notices of non-discrimination. Contractor covenants that it complies with the Fair Wage and Hour
Laws, the National Labor Relations Act, and other federal and state employment laws as applicable. Contractor
covenants that it does not engage in any illegal employment practices.
Contractor covenants that it has no public or private interest and shall not acquire directly or indirectly any interest,
which would conflict in any manner with the provision of its goods or performance of its services. Contractor
warrants that no part of the total contract amount provided herein shall be paid directly or indirectly to any officer or
employee of Knox County as wages, compensation, or gifts in exchange for acting as officer, agent, employee, sub-
contractor or consultant to Contractor in connection with any goods provided or work contemplated or performed
relative to the agreement.
2.17 ORDER OF PRECEDENCE: In the event of inconsistent or conflicting provision of this Contract and referenced
documents, the following descending order of precedence shall prevail: (1) Contract, (2) Invitation for Bids (3) Bid,
(4) Award, (5) Special Terms and Conditions, (6) General Terms and Conditions, (7) Specifications, (8) Drawings.
2.18 REMEDIES: Knox County shall have all rights and remedies afforded under the U.C.C. and Tennessee law in
contract and in tort, including but not limited to rejection of goods, rescission, right of offset, refund, incidental,
consequential and compensatory damages and reasonable attorney's fees.
2.19 RIGHT TO INSPECT: Knox County reserves the right to make periodic inspections of the manner and means the
service is performed or the goods are supplied.
2.20 SEVERABILITY: If any provision of this Contract is declared illegal, void or unenforceable, the remaining provisions
shall not be affected but shall remain in force and in effect.
2.21 TAX COMPLIANCE: Pursuant to Resolution R-07-1-903 passed by the Commission of Knox County, Tennessee,
Contractor hereby acknowledges by submission of its bid and signature that they are current in its respective
Federal, State, County and City taxes of whatever kind or nature and is not delinquent in any way. Delinquent
status must be disclosed or risk debarment by the Knox County Procurement Division.
2.22 TERMINATION: County may terminate this agreement with or without cause, upon written notice of not less than
thirty (30) calendar days. In the event of termination by either party, fees due for services satisfactorily performed
or goods accepted prior to the termination date shall be paid.
2.23 WARRANTY: Contractor warrants to Knox County that all items delivered and all services rendered shall conform
to the specifications, drawings, bid and/or other descriptions furnished and/or incorporated by reference, and will
be fit for the particular purpose purchased, of merchantable quality, good workmanship, and free from defects.
Contractor extends to Knox County all warranties allowed under the U.C.C. Contractor shall provide copies of
warranties to the County. Return of merchandise not meeting warranties shall be at contractor's expense.
SECTION III SPECIAL TERMS AND CONDITIONS
3.1 INTENT: The intent of this solicitation is to obtain a Contractor(s) to provide roll-off hauling services for municipal
solid waste (MSW), construction and demolition waste, and recycling containers for the Knox County Solid Waste
Division. Knox County intends to make a Best Value Award. Best Value means more than low bid. It includes the
initial cost, service quality, and other factors detailed herein.
3.2 ACCEPTANCE: Bidders are advised that the payment of an invoice does not necessarily constitute as an
acceptance of services that are provided. Acceptance requires a specific written action by Knox County so stating.
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3.3 ACCOUNT SET-UP: The successful Vendor will be required to set up separate accounts for Knox County
Engineering and Public Works and any other departments that may use this Term Contract. Upon award of the
Contract, a list of all departments with the associated agency will be provided to the successful Vendor(s). The
successful Contractor(s) will be required to invoice, as well as post payment, to the proper agency.
3.4 ADDITIONS/DELETIONS: Knox County reserves the right to add services or delete services/locations to this term
bid that Knox County deems necessary. Any additions/deletions must be approved in writing by Knox County
Procurement prior to any changes in service.
3.5 AWARD STATUS: Knox County intends to issue a one (1) year award. Upon the mutual agreement of each vendor
and Knox County, the award may be extended for four (4) additional years, one (1) year at a time. This may result
in a total of five (5) years. Knox County reserves the right to purchase these items/services from other sources if
the need arises. Knox County reserves the right to revoke the award if a pattern of unavailability arises with the
vendor. Should Knox County desire not to renew, no reason needs to be given.
3.6 BIDDER OBLIGATION: Each bidder shall become fully acquainted with conditions relating to the scope and
restrictions attending the execution of the work under this IFB. The failure or omission of a bidder to become
acquainted with existing conditions shall no way relieve the bidder of any obligations with respect to this IFB or to
the Contract.
3.7 BID EVALUATION: In evaluating the bids, Knox County reserves the right to use any or all of the ideas from the
bids submitted without limitation and to accept any part or all of the successful bid in selecting an operation which
is judged to be in the best interest of the Knox County. All material submitted becomes the property of Knox County.
3.8 CERTIFICATION: Contractor's equipment operators shall be certified in the proper operation of the equipment
they will use under this Term Contract (e.g. CDL License). Certifications of technicians shall be included in the bid
package. It shall be the awarded vendor's responsibility to maintain current certifications with Knox County
Procurement for the duration of the Contract.
3.9 CHANGES AFTER AWARD: It is possible that after award, Knox County may change its needs or requirements.
Changes in frequency of collection to any location, adding additional locations and/or containers, adjusting number
of pickups, adjusting day of pickup, etc., may be needed for the success of this Contract. Knox County reserves
the right to make such changes after consultation with the Contractor. Should additional costs arise, Knox County
reserves the right to consider accepting these charges provided the Contractor can document the increased costs.
Knox County also reserves the right to accept proposed service changes from the Contractor if they will lower the
cost to Knox County and/or provide improved service.
3.10 COMMUNICATIONS: The successful execution of this Contract will require extensive communication between all
parties involved. While information may be transmitted via telephone, it should always be followed up with an email.
It is essential that the Contractor have an efficient and properly working email capabilities. The Contractor will be
required to submit a list of individuals, along with direct phone number, cell phone numbers and email addresses
to the agency contracts. These individuals must be familiar with the Knox County Contract and have the authority
to make adjustments as requested by Knox County.
3.11 COMPLIANCE WITH ALL APPLICABLE REGULATIONS: Vendor agrees and covenants that the company, its
agents and employees will comply with all City, County, State and Federal codes, laws, ordinances, rules and
regulations applicable to the business to be conducted under this Contract. If the vendor performs any work knowing
it to be contrary to such codes, laws, ordinances, rules and regulations, the vendor shall bear all costs arising from
them.
3.12 CONTACT PERSONNEL: It shall be essential to the success of this Contract to develop a good working relationship
with the Contractor. It is imperative that the Knox County account be handled efficiently and professionally. Knox
County should be assigned no more than two (2) Contractor contacts to handle billing inquiries and service related
issues. In the event one (1) or both contacts leave the Knox County account, the Contractor shall formally introduce
the new contacts to County personnel. These contacts must be knowledgeable of the Knox County account to avoid
any interruption of service.
3.13 CONTRACT EXECUTION: The award of this bid may result in a Contract between Knox County and the successful
Contractor(s). The Knox County Procurement Division will draft the Contract. The Knox County Procurement
Division will not accept any Contractor's Contract. If these types of Master Agreements, Service Agreements,
Terms of Agreements or other submitted Contract agreements are submitted, they will be rejected.
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3.14 CONTRACTOR'S DUTIES: All work performed under this Contract shall be performed in accordance with all
provisions of these specifications and must be approved in writing by the County. The Contractor shall be presumed
to have made a reasonable inspection of the premises prior to the time of bidding and shall be held responsible for
all information available through such inspections. The Contractor shall immediately upon discovery, bring to the
attention of the County any conflicts that may occur among the various provisions of the specifications. The County
shall resolve such conflicts and shall be responsible for any costs reasonably incurred by the Contractor due to
such conflict. Failure of the Contractor to bring conflicts or exceptions to the attention of the County shall allow the
County to require any changes deemed necessary before acceptance by the County.
3.15 DESTINATION AND DELIVERY: Bidders must include all destination and delivery charges in their price. There
will be no extra hidden charges. Delivery must be "free on board" to the County department. All deliveries
must be unloaded and placed in the location desired by Knox County. Delivery fees are to be a fixed fee and will
not delineate no matter where the delivery is made within Knox County boundaries or other agreed upon destination.
3.16 DRUG-FREE WORKPLACE: If the Contractor has five (5) or more employees receiving pay, the Contractor shall
have a drug-free workplace program that complies with Title 50, Chapter 9 of the Tennessee Code Annotated, and
must provide the Affidavit of Compliance, (Attachment B) required by Public Acts, 2000, Chapter 918.
3.17 EMERGENCY PREPAREDNESS: Knox County has developed an Emergency Preparedness Plan that has been
submitted and approved by the State of Tennessee. This plan calls for a twelve (12) hour or less response to a
national or local emergency affecting the welfare of the public. The successful vendor will be required to submit a
list of personnel that may be contacted on a seven (7) day, twenty-four (24) hour basis in the event of an emergency.
The reason for this notification will be for the delivery of a container(s) and the subsequent collection of bulky solid
waste as needed and directed by the Emergency Operations Center and/or the Federal Government. A Knox
County Procurement Division representative will contact the name(s) listed, until confirmation, for further
instructions.
3.18 EVALUATION CRITERIA: This bid will be evaluated using the following criteria:
Price 100 points
3.19 EVALUATION REVIEW: Knox County reserves the right to use all pertinent information that might affect the
County's judgment as to the appropriateness of an award to the best evaluated bidder. This information may be
appended to the bid evaluation process results. Information on a service provider from reliable sources, and not
within the service provider's bid, may also be noted and made part of the evaluation file. Knox County shall have
sole responsibility for determining a reliable source. Knox County reserves the right to conduct written and/or oral
discussions/interviews after the bid opening. The purpose of such discussions/interviews is to provide clarification
and/or additional information to make an award that is in the best interest of Knox County.
3.20 EXCEPTIONS TO SPECIFICATIONS: Vendors taking exception to any part or section of these specifications shall
indicate such exceptions in their bid response. Failure to indicate any exceptions shall be interpreted as the
vendor's intent to fully comply with the specifications as written. Conditional or qualified offers are subject to
rejection in whole or in part. Exceptions will be negotiated for a mutual resolution.
3.21 GRATUITIES AND KICKBACKS: It shall be a breach of ethical standards for any person or company to offer, give,
or agree to give any employee or former employee, or for any employee or former employee to solicit, demand,
accept, or agree to accept from another person, a gratuity or an offer of employment in connection with any decision,
approval, disapproval, recommendation, preparation of any part of a program requirement or a purchase request,
influencing the content of any specification or procurement standard, rendering of advice, investigation, auditing or
in any other advisory capacity in any proceeding or application, request for ruling, determination, claim, or
controversy or other particular matter, pertaining to any program requirement of a contract or subcontract or to any
solicitation or proposal therefore.
3.22 HOLIDAY WORK RESTRICTIONS: Work performed on Federal and observed Knox County holidays require a
seventy-two (72) hour advance notice and approval prior to commencing work. Knox County may also restrict work
hours on other days that may affect holiday traffic.
3.23 INSURANCE: The successful vendor must carry the insurance as indicated on the Insurance Checklist,
(Attachment A) attached hereto. As proof the vendor's willingness to obtain and maintain the insurance, the vendor
must complete, sign and have its insurance agent sign the attachment and submit it with the bid.
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Upon the Notification of Intent to Award and prior to the Contract being fully executed, the successful vendor will be
required to submit a Certificate of Insurance (COI) with the specified coverage and listing Knox County as additional
insured; Endorsement Page(s) shall be included. It shall be the successful vendor's responsibility to keep a current
COI and Endorsement Page(s) on file with Knox County Procurement as long as the Contract is in effect.
3.24 INTERPRETATION: No oral interpretation will be made to any bidder regarding the meaning of specifications. All
questions are to be submitted in writing or electronically (email) and will be answered in the form of an Addendum
to the solicitation by the Knox County Procurement Division.
3.25 INVOICE PROCEDURES: Knox County is requesting electronic invoices to show the following detail to help
expedite review and payment. Contractor may be required to modify invoicing procedures to show this detail. The
Contractor is hereby cautioned that Knox County will only pay from original invoices and not facsimiles or copies.
Invoices which do not adhere to these details or are incorrect may be returned to the Contractor for correction.
3.25.1 Summary page listing all Knox County Convenience Centers with any other miscellaneous locations where
hauls originated or ended with the total charges for the month service was performed.
3.25.2 Individual detailed electronic spreadsheet report of each convenience center showing the container number
date and time of pickup, date and time of disposal and truck number.
3.25.3 Container number, date of haul and weight of each truck, tare weight and billed weight.
3.25.4 Verification of hauls with preferred method of electronic ticketing system or paper ticket backup if electronic
system is inoperable.
Knox County requests that invoices be easy to read and understand. Each participating agency to this contract may
be required different invoicing information and procedures. This information and procedures shall be provided to
the successful contractor(s) prior to Contract execution. There shall be no additional charges for this information
and procedures to be included.
Invoices shall be sent to the "Bill To" address printed on the Purchase Order. Each department or division of Knox
County is responsible for its own budget. Departments cannot charge or pay bills for another department. Therefore,
it is critical that your business invoices specify the department that desires to purchase from you. Do not credit
payments to any other department's account. Invoices must be submitted in triplicate and must match the
corresponding Purchase Order number.
There shall be no component billing. If a complete invoice, submitted in accordance with the guidelines stipulated
herein, remains unpaid after thirty (30) days, contact the appropriate department listed in the "Bill To" section of the
Purchase Order to determine its status.
3.26 INVOICE REVIEW: Knox County shall review all invoices for adherence to the terms and conditions of the Contract.
Variations from the Contract and contract pricing are strictly prohibited. Any variations found on the invoices will
result in the rejection of those invoices. Rejected invoices will be returned to the Contractor for correction. If a
discount for prompt payment is offered, the timeline does not commence until Knox County receives the invoice.
3.27 KNOX COUNTY RESPONSIBILITIES: Knox County will maintain Knox County owned locations which shall include
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the following:
3.27.1 A paved or gravel driveway that would lead from the entrance and exit gate(s) to a public road.
3.27.2 A pad of adequate surface area for each refuse container.
3.27.3 Sufficient outside lighting.
3.27.4 Knox County shall designate when services or a portion of services bid by this document shall be
implemented by the bidder.
3.28 LIABILITY: All collected materials shall become the liability of the Contractor during transport immediately upon the
Contractor's handling of collected products and continuing thereafter. The Contractor must agree to indemnify,
defend, and hold Knox County harmless from all liability arising from the transporting, storing, recycling, reclaiming,
refining, or disposing of said collected products including, but not limited to, the costs of any remedial action under
the Comprehensive Environmental Response, Compensation and Liability Act of 1980 (also known as the
Superfund) and comparable state law.
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3.29 LOCATION OF FACIILITY: Bidders must state the dispatch location of their facility and any other facility that may
be used under this Contract and attach it to their bid. If a bidder uses for any part of this Contract, a subcontractor
either as a transfer station or disposal site, then the bidder must seek prior approval as per Section 3.40, Sub-
Contracting. If the use of a sub-contractor is granted, then the location of their facility must be stated in their bid.
3.30 NEWS RELEASES BY VENDORS: As a matter of policy, Knox County does not endorse the services of a
Contractor. A Contractor will not make news releases concerning any resultant contract from this solicitation without
the prior written approval of Knox County.
3.31 OFFER WITHDRAWAL: No bid can be withdrawn after it is filed unless the bidder makes a request in writing to
the Knox County Procurement Division prior to the time set for the opening of bids or unless the County fails to
accept within ninety (90) days after the date fixed for opening the Invitation for Bids.
3.32 OPEN RECORDS ACT: Knox County is subject to the Tennessee Public Records Act 10-7-503 et seq. Proposers
are cautioned that all documents submitted on behalf of this Request for Proposal shall be open to the public for
viewing and inspection and Knox County will comply with all legitimate requests.
3.33 POSSESSION OF WEAPONS: All vendors and their employees and their agents are prohibited from possessing
any weapons on Knox County property without prior written consent from the County. In the case of a vendor
whose contract requires possession of firearms or other weapons to successfully complete their contract, vendor
must provide personnel who are bonded to bear said weaponry.
3.34 PRE-BID CONFERENCE: There will be a non-mandatory pre-bid conference on April 29, 2026. This pre-bid
conference will be at the Knox County Procurement Division Conference Room, 1000 North Central Street, Suite
100, Knoxville, TN 37917. The pre-bid meeting will begin promptly at 10:00 a.m. local time. Please bring a copy of
the solicitation with you.
3.35 PRICING: The Contractor(s) warrants that the unit price stated for all items and services shall remain firm for a
period of twelve (12) months from the first day of the Contract period. Requests by Contractor for a rate of increase
for services will only be entertained annually during the Contract if applicable. Such a request shall include at a
minimum, (1) the cause for the adjustment; (2) the amount of the change requested with documentation to support
the requested adjustment. Request for price increases will be based off the Consumer Price Index, U.S. City
Average for All Urban Consumers, Garbage and Trash, Not Seasonally Adjusted; using the most recent month to
determine the CPI cap.
In order for Knox County to review and budget for any approved price increase, the successful vendor must submit
any cost increase request no later than January 1st for the following year's Contract (July 1st through June 30th).
Prices shall remain equal for Knox County, Knox County Schools and the Public Building Authority throughout the
life of the Contract.
Requests for Knox County must be in writing and directed to: Knox County Procurement Division, Attn: Brian Hubbs,
1000 North Central Street, Suite 100, Knoxville, Tennessee 37917.
If the price increase is rejected the vendor may:
a. Continue with the existing prices
b. Request a lower price increase
c. Not accept the renewal offer.
If a price increase is approved by Knox County Procurement and the requesting department the approval notification
will be done in writing and the Contractor(s) will be notified of the new price schedule and the effective date of the
increase. This documentation will become part of the bid file. No approvals will be authorized verbally.
Failure to make a written request within the deadline can result in rejection of the request by Knox County. Knox
County will receive all price decreases that are passed on to the Contractor during the Contract period.
3.36 REJECTION OF BIDS: Knox County reserves the right to reject any and all bids received as a result of this request
and to waive any informality, technical, defect or clerical error in any bid, as the interests of the County may require.
Non-acceptance of any bid will be devoid of any criticism of the bid and of any implication that the bid is deficient in
any manner. Non-acceptance of any bid shall be construed as meaning simply that the County does not deem the
bid to be acceptable or that another bid was deemed to be more advantageous to Knox County for the particular
services proposed.
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3.37 REMOVAL OF VENDOR'S EMPLOYEES: The successful vendor agrees to utilize only experienced, responsible
and capable people in the performance of the work. Knox County may require that the successful Contractor remove
from the job covered by this contract, employees who endanger persons or property or whose continued association
under this contract is inconsistent with the interest of Knox County.
3.38 SAFETY AND PROTECTION: The Contractor(s) shall be solely and completely responsible for initiating,
maintaining and supervising all safety precautions and programs in connection with the work to be performed. The
Contractor(s) shall take all necessary precautions for the safety of, and shall provide the necessary protection to
prevent injury to, all employees on the work site and other persons, including but not limited to, the general public
who may be affected thereby. All work is to be done as required as by TOSHA, OSHA, EPA and AHERA.
Knox County does not assume any responsibility for the protection of or for loss of materials, from the time that the
Contract operations have commenced until the final acceptance of the work by the department designee.
Contractor(s) shall be required to furnish their employees with the proper personal protective clothing and
equipment. Contractor(s) shall also be required to dispose of this clothing and equipment in compliance with all
regulatory requirements.
Contractor(s) will ensure that its employees observe and exercise all necessary caution and discretion so as to
avoid injury to person or damage to property of any and all kinds. All buildings, appurtenances and furnishings shall
be protected by the vendor from damage, which might be done or caused by works performed under this contract.
Such damages to the foregoing shall be repaired and / or replaced by approved methods so as to restore the
damaged areas to their original condition at the expense of the Contractor.
3.39 SAFETY TRAINING: The Contractor is responsible for training their employees in safety and health regulations for
the job, assuring compliance with the Occupational Safety and Health Act (OSHA), the Environmental Protection
Agency (EPA) and any other Regulatory Agency. Vendors, by submission of their bid, also affirm that their
employees working under this Contract have been properly trained in the safe operation of all equipment to be used
under this Contract.
3.40 SUB-CONTRACTING: Vendor shall not sub-contract any part of the Roll-Off Hauling Services Contract without the
express written consent of Knox County prior to the bid opening. Contractor shall only accept waste pursuant to this
Contract only upon the specific request of an authorized Knox County employee or designee. If the Contractor(s)
ever has a concern about the legitimacy of service, please contact the Knox County Procurement Division for
guidance.
3.41 SUBMIT QUESTIONS: Prospective bidders may submit questions concerning this solicitation until May 1, 2026 at
4:30 p.m. local time. Submit questions as noted in Section 1.1.
SECTION IV SCOPE OF WORK FOR ROLL-OFF HAULING SERVICES
4.1 SCOPE OF WORK: Knox County is seeking a Contractor to provide roll-off hauling services for various types of
waste and recycling containers originating from Knox County owned facilities or Knox County sponsored events
within Knox County, Tennessee. The scope of work will include but not be limited to hauling waste and recycling
from Knox County Convenience Centers to landfills and recycling facilities. The County wishes to establish firm
pricing from several locations as well as a cost per mile for locations not listed providing a need to haul as other
locations arise.
4.2 CONTRACTOR RESPONSIBILITIES FOR HAULING:
4.2.1 Contractor shall be required to bear all costs associated dispatch, pickup, transport, delivery and return of
roll-off containers.
4.2.2 Contractor shall be required to have available ample equipment and respond to hauling requests in a timely
fashion per turnaround time as described herein. If Contractor fails to adhere to this condition, Knox County
will consider this as non-performance and may terminate contract as referenced in Section 2.22.
4.2.3 Contractor shall not pick up and exchange refuse containers without prior authorization of designated Knox
County personnel. Knox County will not pay for containers emptied that were not full unless approved by
authorized Knox County staff.
4.2.4 Contractor shall be required to provide prompt service for pick-up and exchange roll-off containers upon
notification from Knox County and shall arrive within a maximum time frame of three (3) business hours.
When an order is placed after Knox County hours of operation, Contractor must adhere to the three (3)
business hour turnaround time frame which will start at the beginning of operation the next business day.
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