5836--ROI - CD BURNERS

Active

Contract Opportunity

This Amendment to RFQ 36C26226Q0296 is intended to:
Answer Vendors questions regarding the Statement of Work (SOW).
Please see questions and answers highlighted in the following pages.

Extend the solicitation response due-date to Friday January 30, 2026, by 12:00PM PST

Submit written offers with spec-sheets of proposed items in accordance with the following instructions, as well as Addendum to FAR 52.212-1, Instruction to Offerors. Oral offers will not be accepted. Complete and submit enclosure 1 via email no later than, Friday January 30, 2026, by 12:00PM PST, to israel.garcia2@va.gov.

There are no other changes to the terms and conditions of this Solicitation.
All other terms and conditions remain in full force and effect.

Vendor Questions

Vendor #1 Questions
1. Statement of Work (SOW) #5 Salient Characteristics
Item b.vii states:
Must have CD/DVD burners that can process at least 4 disks simultaneously.
However, Line Item 0001 specifies:
DMC-EZ 250TRF, DMC-EZ PC TECH REFRESH DICOM MEDIA CREATOR/CD BURNER Epson PP-100III Fully Automatic Disc Publishing.
The Epson PP-100III system has a maximum of two (2) CD/DVD burners, while the SOW appears to require a system capable of burning four (4) discs simultaneously. This same requirement is reiterated in SOW #5, Salient Characteristics
Must simultaneously burn at least 4 disks.
Could you please confirm which configuration is required:
A system with two (2) drives (as reflected by the Epson PP-100III), or
A system with four (4) drives (as reflected by the SOW requirements)?
The system needs to be able to burn 4 discs simultaneously.
We are open to other models and software that meet the specifications in the SOW s salient characteristics.

2. SOW #8 Justification
This section references current scanners and provides serial numbers. Are these references intended to identify your existing Rimage CD/DVD burners, which are being described as scanners?
This section is to justify to the facility and Contracting what we currently have, that needs to be replaced. The term scanner was mistakenly used to refer to the existing CD burners.
Additionally, this paragraph again mentions a request to purchase a Rimage system, which differs from the Epson PP-100III specified in Line Item 0001. Could you please clarify which system is the intended requirement? So we can offer the correct alternative.Â
This section is to justify to the facility and Contracting what we currently have, that needs to be replaced. The intended requirement is in sections: 4. Where it will be used, 5. Salient Characteristics, and 7. Tasks for Contractor.
We are open to other models and software that meet the specifications in the SOW s salient characteristics..

3. Delivery Distribution
How should deliveries be conducted across the locations?
Split evenly (e.g., two units per location), or
Another allocation method?
(4) CD burners will be delivered to the main facility, 650 E. Indian School Rd., Phoenix, AZ. The facility will deliver the CD burners to their locations.
(2) CD burners will be delivered to the 32nd street clinic, 400 N. 32nd St., Phoenix AZ.
However, there will be 2 CD burners at each location listed. The contractor will go to all three sites to configure the CD burners and train the staff.

Vendor #2 Questions
Statement of Work. #5 Salient Characteristics b.vii states: Must have a CD/DVD burners that can process at least 4 disks simultaneously. While the Line Item 0001 states: DMC-EZ 250TRF, DMC-EZ PC - TECH REFRESH - DICOM MEDIA CREATOR/CD BURNERÂ Epson PP 100iii - Fully Automatic Disc Publishing.
The requirement is for 4 discs to be burned simultaneously calling for a system with at least 4 CD/DVD burners. The named system in line item 0001 (Epson PP 100iii) only has maximum of 2 CD/DVD burners.
So please clarify on what is needed exactly: a system with 2 drives or 4 drives?
This is also stated in # 5 Salient Characteristics c.v: Must simultaneously burn at least 4 disks.
The system needs to be able to burn 4 discs simultaneously.

We are open to other models and software that meet the specifications in the SOW s salient characteristics.
SOW # 8. Justification. Mentions current scanners and provides some serial numbers. Are these your current Rimage CD/DVD burners and they are just referring to them as scanners by mistake?
The term scanner was mistakenly used to refer to the existing CD burners.
How will delivery be for each location? Split evenly i.e. 2 units at each location? Or differently? Please advise.
Can we ship ALL units to the main location at Indian School Rd? During onsite installation, our technician can take the other units to their specific locations accordingly and proceed with installations. Since they are all located in Phoenix.
(4) CD burners will be delivered to the main facility, 650 E. Indian School Rd., Phoenix, AZ. The facility will deliver the CD burners to their locations.
(2) CD burners will be delivered to the 32nd street clinic, 400 N. 32nd St., Phoenix AZ.
However, there will be 2 CD burners at each location listed. The contractor will go to all three sites to configure the CD burners and train the staff.
Vendor #3 Questions
For the 6 systems being requested, is each of the 3 locations getting 2 systems?
(4) CD burners will be delivered to the main facility, 650 E. Indian School Rd., Phoenix, AZ. The facility will deliver the CD burners to their locations.
(2) CD burners will be delivered to the 32nd street clinic, 400 N. 32nd St., Phoenix AZ.
However, there will be 2 CD burners at each location listed. The contractor will go to all three sites to configure the CD burners and train the staff.

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