Rockingham Park at the Crossroads Concession Operator
| Agency: | Rockingham County |
|---|---|
| State: | Virginia |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Feb 17, 2026 |
| Due Date: | Mar 13, 2026 |
| Solicitation No: | 26-0217-01 |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
26-0217-01
|
| Bid Title: |
Rockingham Park at the Crossroads Concession Operator
|
| Category: | Food Service & Supplies |
| Status: | Open |
|
Attachment Preview
COUNTY of ROCKINGHAM
20 E. Gay Street
Request for Proposal
Harrisonburg, VA 22802
REQUEST FOR PROPOSAL # 26-0217-01
Rockingham Park at the Crossroads Concession Operator
This procurement is governed by the Virginia Public Procurement Act and all terms and conditions of the
Act are hereby adopted and are made a part of this notice.
Contact Information:
Rebecca Guthrie
Director of Finance
20 E. Gay Street
Harrisonburg, VA 22802
(540) 564-3010
rguthrie@rockinghamcountyva.gov
Table of Contents
1.0 PURPOSE ......................................................................................................................................... 4
2.0 BACKGROUND .................................................................................................................................4
3.0 SCOPE OF SERVICES ........................................................................................................................ 4
4.0 PROPOSAL PREPARATION AND SUBMISSION ................................................................................. 6
5.0 EVALUATION CRITERIA ................................................................................................................... 7
6.0 AWARD CRITERIA AND CONTRACT TERM ....................................................................................... 8
7.0 GENERAL TERMS AND CONDITIONS ............................................................................................... 8
7.1 APPLICABLE LAWS ...................................................................................................................... 8
7.2 ANTI-DISCRIMINATION ............................................................................................................... 8
7.3 AMERICANS WITH DISABILITIES ACT COMPLIANCE ....................................................................9
7.4 NONVISUAL ACCESS TO TECHNOLOGY .....................................................................................10
7.5 ETHICS IN PUBLIC CONTRACTING ............................................................................................. 10
7.6 IMMIGRATION REFORM AND CONTROL ACT OF 1986 .............................................................11
7.7 ANTITRUST ................................................................................................................................11
7.8 CLARIFICATION OF TERMS ........................................................................................................11
7.9 PAYMENT ..................................................................................................................................11
7.10 QUALIFICATIONS OF OFFERORS ............................................................................................... 11
7.11 TESTING AND INSPECTION ....................................................................................................... 11
7.12 CHANGES TO THE CONTRACT ...................................................................................................12
7.13 DEFAULT ................................................................................................................................... 12
7.14 TAXES ........................................................................................................................................12
7.15 INSURANCE ............................................................................................................................... 12
7.16 DRUG FREE WORKPLACE .......................................................................................................... 15
7.17 NONDISCRIMINATION OF CONTRACTORS ................................................................................15
7.18 AUDIT ....................................................................................................................................... 16
7.19 NON-APPROPRIATION .............................................................................................................. 16
7.20 COOPERATIVE PURCHASING/USE OF AGREEMENT BY THIRD PARTIES ....................................16
7.21 CONTRACT DOCUMENTS .......................................................................................................... 16
7.22 LAWS AND REGULATIONS .......................................................................................................17
7.23 PROOF OF AUTHORITY TO TRANSACT BUSINESS IN VIRGINIA ............................................. 17
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7.24 PREPARATION AND SUBMISSION OF PROPOSALS ................................................................ 17
7.25 WITHDRAWAL OR MODIFICATION OF PROPOSALS ...............................................................17
7.26 RECEIPT AND OPENING OF PROPOSALS ................................................................................ 18
7.27 PROPRIETARY INFORMATION .................................................................................................18
7.28 PROPOSAL ACCEPTANCE PERIOD ............................................................................................. 18
7.29 TERMINATION BY THE COUNTY FOR CONVENIENCE ................................................................18
7.30 DEBARMENT STATUS ................................................................................................................19
8.0 SIGNATURE SHEET – RFP # 26-0217-01 ........................................................................................ 20
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1.0 PURPOSE
The County of Rockingham, (the County) a political subdivision of the State of Virginia is seeking proposals
from concession operators authorized to do business in the State of Virginia, to provide food services at
Rockingham Park at the Crossroads.
2.0 BACKGROUND
Rockingham County is located in the center of the beautiful Shenandoah Valley of Virginia. Nestled
between the Blue Ridge Mountains on the east and the Alleghenies on the west, the County is located
along the Interstate 81 corridor and only a two-hour drive to Washington, DC. Rockingham County is the
third largest county in Virginia and encompasses the Harrisonburg-Rockingham metropolitan area.
Rockingham Park at the Crossroads is a new multi-purpose facility featuring four cloverleaf
baseball/softball fields and four multi-purpose football/soccer fields with press box, concession stands
and playground area. Future phases may include a main pavilion and secondary pavilion with restroom
facilities, walking trail with outdoor classroom areas, amphitheater, and indoor recreation center.
3.0 SCOPE OF SERVICES
The County is seeking to contract with one (1) concession stand operator to be the primary concessions
provider at Rockingham Park during the months of April through November. The rental period is
anticipated to begin April 11, 2026. The preferred hours of operation will vary based on game schedules
on any given weekend. Currently, the concessions will only be needed on Saturdays and Sundays.
Vendors shall notate in their proposal the anticipated opening date for their operations as well as the
hours and days they will provide food services. The County is willing to discuss potential changes or
variations from the above schedule.
GENERAL REQUIREMENTS
The vendor shall furnish all management, labor, fuel, food, beverages, supplies, and equipment,
as may be required, for the efficient, sanitary, ecologically and environmentally sound operation
of food services included in this contract.
The vendor shall maintain all equipment necessary. All equipment shall meet Virginia Department
of Health specifications.
The vendor shall maintain good public relations with County staff and patrons at all times.
The vendor shall have the sole and exclusive privilege and responsibility for operating and
maintaining a concession stand operation on the grounds of Rockingham Park at the Crossroads.
This will include the right to sell food, food products, and non-alcoholic beverages manually.
Exception: The County has the right to bring in specialty vendors to sell food items during Special
Events organized by Rockingham County Parks and Recreation. These Events will not interfere
with Baseball, Softball or Football Events and will not exceed 3 Events for the year.
The vendor shall have sufficient financial capacity, working capital, and other financial, technical,
and management resources to perform the requirements of this contract. The County reserves
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the right to ask for additional financial information if the County thinks it is necessary to determine
responsibility.
The County reserves the right to make on-site visitations to assess the capabilities of individual
offeror.
The vendor shall conduct all of its food services related to the County in its own name, and shall
not bind the County in any way. The vendor shall not represent expressly or implied that it is an
agency of the County or acts on behalf of the County.
The vendor will make all contracts in its own name, and will be responsible for any goods
purchased by the vendor, or for any other obligations or liabilities assumed or created by the
vendor.
Purchase, delivery, storage and payment considerations related to food service operations shall
be at the sole risk and expense of the vendor. The vendor shall be financially responsible for
obtaining, and properly displaying, all required permits, licenses, and bonding to comply with
Virginia Department of Health laws.
The vendor shall assume liability for all applicable taxes, including but not restricted to sales,
property, meals and beverages. The County will not be responsible for paying fees, taxes, or other
charges of any kind outside the scope of this proposal.
The vendor shall be responsible for inspecting facilities and identifying available utilities for
placement of equipment.
The County will provide outside trash receptacles. It is the responsibility of the vendor to remove
trash from all food service areas and place inside of County provided receptacles.
FOOD & BEVERAGE SERVICES
Vendor shall offer a variety of quality food and drink options. Menu should offer a variety
consistent with the minimum hours of operation and the needs of a varied population.
Concession-type foods and beverages are preferred. Vendors are to provide the proposed menu
items and prices with their proposal.
Possession and sale of alcoholic beverages at Rockingham Park at the Crossroads property is
strictly prohibited.
The vendor shall be responsible for food spoilage.
Hours of Operation- From the start of the first scheduled games through the final games on any
given weekend. Please see the attachments, for a tentative activities schedule for 2021.
EMPLOYEES
Vendor shall hire employee(s) with excellent customer service skills in a sufficient number to
ensure a high level of service.
Vendor shall be responsible for adhering to all federal, state and local laws related to employees.
SANITATION
The utmost importance is placed on proper sanitation standards. The vendor shall maintain
National Sanitation Foundation (NSF) standards for food service establishments.
The vendor shall be in compliance with all Virginia Department of Health rules and regulations,
which are located at www.vdh.virginia.gov/EnvironmentalHealth/Food/Regulations/index.htm.
The vendor shall be responsible for knowing all food handling standards and ensuring that all
employees pass and maintain food handling and safety certifications.
RENTAL FEE INFORMATION
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This page summarizes the opportunity, including an overview and a preview of the attached documents.
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