Rockingham County DOC Roofing Project Non-Mandatory Site Visit Wednesday, May 6, 2026 at 9:30am

Proposal Submission Deadline:
05/14/26 at 7:30 a.m. Eastern Time

*Proposal Opening is noted on page 2

Rockingham County Facilities Operations

116 North Road

Brentwood, NH 03833

Jude Gates/Director of Facilities, Planning & IT
603-679-9375

is ingham.|

Non-Mandatory Site Visit:
Wednesday, May 6, 2026, at 9:30AM

Meet at the Rockingham County
Facilities Office 116 North Road,
Brentwood NH 03833

REQUEST FOR PROPOSALS
ROCKINGHAM COUNTY DOC ROOFING PROJECT
FACILITIES OPERATIONS
04/29/2026

You (ORGANIZATION) are hereby invited to submit a proposal in accordance with the specifications
outlined in this Request for Proposal (RFP). All necessary information required to complete your
submission is contained within this document. Please refrain from adding our e-mail addresses to your
marketing or distribution lists. Failure to comply may result in your domain being blocked, which could
hinder the receipt of future proposals or communications from you.

Rockingham County, New Hampshire (Rockingham County) is a public entity composed of various
departments, including general administrative offices, a nursing home, an assisted living facility, a
correctional facility, facilities operations, and offices of Elected Officials such as the Commissioners, the
Delegation, County Attorney, High Sheriff, Register of Deeds, and Treasurer.

QUESTIONS?

For questions specific to the product or service listed in this RFP, please direct inquiries to the contact
listed in the upper-left corner of this page. For questions regarding the proposal submission process,
please send an email to the RFP submission email listed below.

Please note: Any alteration or modification of documents or proposal forms downloaded from
Rockingham County or Public Purchase is strictly prohibited. Such actions may result in disqualification
from the proposal process.

INSTRUCTIONS

Proposals can be submitted through one of the following methods:

1. Hard Copy Submission

Submit two (2) copies, or one (1) copy along with a thumb drive, in a sealed envelope labeled
"RFP - (Rockingham County DOC Roofing Project)". Deliver to:

Rockingham County Commissioners
94 North Road
Brentwood, NH 03833

2. Email Submission

Email your proposal as a PDF attachment to fip@co.rockingham.nh.us. Ensure that no
submissions are sent to any other Rockingham County email address, as this may result in
disqualification. File attachments must not exceed 20 MB in total. If your attachments exceed this
limit, send multiple emails as needed. You will receive a confirmation email within one business
day. If you do not receive confirmation, please contact the individual listed in the upper-left
corner of this document.

Rockingham County
2026 Corrections Section H Replacement & Various Repairs Specifications

3. Online Submission

Proposals may also be submitted online via Public Purchase. Account registration is free, but

please allow 24 hours for activation. Visit the Public Purchase: Rockingham County Home Page,
or www.rockinghamcountynh.org/rfpbidding for more information and the submission link.

Submission must include:
Organization legal name with DBA if applicable.
Tax ID.
Physical address and mailing address (if different).
* Organization representative name and contact information (phone, fax, and email).
* Itemized pricing (including shipping or freight, if applicable).
* Cut sheets, specifications, brochures, etc. for all products quoted, if applicable.

Equivalents must be clearly identified, with all variations from the specification annotated and are
subject to approval.

Complete details about warranty and service availability.
The proposed start and completion time schedule for after bid has been awarded.
e Insurance requirements, non-appropriations and indemnification obligations.

Proposal Openings

Authorization to open proposals will be given during the regularly scheduled Rockingham County
Board of Commissioners' meeting on 05/14/2026. Please note that proposals will not be reviewed
during this meeting. Instead, they will be forwarded to the respective department that issued the RFP
for thorough review after the meeting. Proposals will be awarded or rejected once Rockingham
County has completed a comprehensive evaluation and comparison of all submissions.

Meetings are held in the Lobby Conference Room at the Rockingham County Municipal Building,
located at 94 North Road, Brentwood, NH. Remote attendance is available via Zoom. To register for
virtual access, please contact the Commissioners' Office at 603-679-9350 at least 24 hours prior to
the meeting.

Please note that meeting schedules are subject to change. For the most up-to-date information, visit:
www. rockinghamcountynh.org/events.
Proposal Award

Proposals will be formally awarded and publicly announced at a regular scheduled Rockingham
County Board of Commissioners meeting. Following the announcement, formal notification of the
award decision will be provided.

Pricing

Proposal prices must remain valid for a period of sixty (60) days from the proposal opening date and
must remain firm once the proposal is awarded to the successful organization(s).

e Vendors holding a state bid/contract are encouraged to offer the corresponding pricing.

If any variations, such as discounts or penalty clauses, may affect the proposed price, please
specify them clearly in your submission.

Rockingham County
2026 Corrections Section H Replacement & Various Repairs Specifications

Additional Materials

Organizations may be invited to participate in the final selection process following the review and
screening of all proposals. This process may include providing additional information, such as cost
adjustments or other clarifications, as requested by Rockingham County.

Performance Clause

If the successful organization or Rockingham County defaults on any stipulations outlined the RFP,
and such default is not corrected within thirty (30) days of receiving written notice, either party may
opt to cancel the agreement.

Contractual Obligations

Should the proposal require contracts for the provision of materials, equipment, or services, the
Rockingham County Board of Commissioners reserves the right to review and amend these contracts
to ensure compliance with county legal requirements. All agreements or contracts requiring our
signature must be submitted in Microsoft Word format to facilitate efficient review and tracking. All
contracts must include Non-Appropriation and Indemnification clauses, as specified in the RFP.
Sample language for these clauses is provided below.

Non-Appropriation

Rockingham County is obligated to pay only such contract amounts that can lawfully be made from
funds budgeted and appropriate for that purpose during Rockingham County's then current fiscal
year, subject to annual approval by the Rockingham County Delegation. Should Rockingham County
fail to budget, appropriately, or otherwise make available funds to make payments under this contract,
such contract shall be deemed terminated at the end of the then current term. Rockingham County
agrees to deliver prompt notification after any decision to non-appropriation is made, but failure to
give such notice will not extend the term beyond such Original or Renewal Term.

Indemnification

To the fullest extent permitted by law, (ORGANIZATION) shall protect, indemnify, save, defend and
hold harmless Rockingham County, including its officials, agents, volunteers and employees,
('Indemnified Parties"), from and against any and all liabilities, obligations, claims, damages,
penalties, causes of action, costs, interest and expenses, including but not limited to reasonable
attorney and paralegal fees, which Indemnified Parties may become obligated or suffer by reason of
any accident, bodily injury, personal injury, death of person, or loss of or damage to property, arising
indirectly or directly under, out of, in connection with, or as a result of this Contract or the activities of
(ORGANIZATION) or its agents, employees, contractors or subcontractors, and even if caused in
whole or in part by any negligent or intentional act or omission of Indemnified Parties.

In addition, and regardless of respective fault, (ORGANIZATION) shall defend, indemnify and hold
harmless the Indemnified Parties for any costs, expenses and liabilities arising out of a claim, charge
or determination that (ORGANIZATION) officers, employees, contractors, subcontractors or agents
are employees of the Indemnified Parties, including but not limited to claims or charges for benefits,
wages, fees, penalties, withholdings, damages or taxes brought in connection with laws governing
workers compensation, unemployment compensation, social security, Medicare, state or federal
taxation, and/or any other similar obligation associated with an employment relationship.

(ORGANIZATION'S) obligations to defend, indemnify and hold harmless the Indemnified Parties
hereunder shall survive the term of this Contract.

Rockingham County shall not be required to defend or indemnify (ORGANIZATION) or its agents,
employees, contractors or subcontractors or any professional service provider.

Insurance Requirements

The organization shall maintain insurance coverage throughout the duration of this proposal.
Subcontractors engaged by the organization must also maintain the required coverage. Any requests
for modifications to these insurance requirements must be submitted in writing with the proposal and
will be subject to evaluation.

Rockingham County

2026 Corrections Section H Replacement & Various Repairs Specifications

1. Coverage Requirements

The organization must have professional liability/errors and omissions insurance with limits of no
less than $1,000,000 per occurrence. The insurance certificate and coverage must be issued by a
carrier authorized to conduct business in the State of New Hampshire, with an A.M. Best
Company rating of "A" or better.

2. Workers' Compensation Insurance

The organization shall carry workers' compensation insurance as mandated by the State of New
Hampshire.

3. Comprehensive General Liability Insurance
The organization must maintain a comprehensive general liability insurance policy, including
contractual liability coverage, with limits of no less than $1,000,000 per occurrence.

4. Motor Vehicle Insurance
The organization must carry motor vehicle insurance, including coverage for bodily injury,

property damage, and uninsured motorists, with a combined single limit of no less than
$1,000,000 per accident.

5. Insurance Certificate

The organization shall provide an insurance certificate confirming the required coverage.
Certificates must be filed with Rockingham County and included with the proposal submission. A
30-day notice is required for cancellation or material changes to coverage, and notices must be
sent directly to the Rockingham County Commissioners' Office, 94 North Road, Brentwood, NH
03833.

NOTICE:

1.

The Rockingham County Board of Commissioners reserves the right to accept or reject any proposals
or parts thereof, select the proposal deemed to be in the best interest of Rockingham County, and
waive any formalities in the bidding process.

Proposals are subject to public review and cannot include proprietary, confidential, or restricted
information that conflicts with New Hampshire's Right to Know law.

The information provided in this RFP is solely for the purpose of preparing proposals detailing costs
and services for Rockingham County. Organizations are expected to carefully review these
specifications. Failure to meet specified conditions may result in invalidation.

Although believed to be accurate, the information provided herein is not warranted and should be
verified independently.

Rockingham County reserves the right to award contracts to multiple providers.
All modifications to the specifications must receive prior approval from Rockingham County.

Any variations, including discounts or penalty clauses, that may affect pricing, must be clearly
specified in the proposal.

Payment for satisfactory work completion or product delivery is subject to Rockingham County 's
standard accounts payable process.

Rockingham County
2026 Corrections Section H Replacement & Various Repairs Specifications

DETAIL OF ITEM(S), SCOPE OF SERVICE(S), SERVICES
A. SPECIFICATIONS
Attachment A
B. PRICE SHEET
An itemized price proposal is required with submission unless otherwise noted
c. GENERAL

Provide complete specifications for the equipment and/or materials quoted.
Include an anticipated delivery date of the equipment and/or materials ordered.
Include anticipated Start and Completion dates.

Provide information with regards to warranty and parts/service availability.
Pricing to include all freight charges. Rockingham will not be responsible for any
additional freight charges not specified in your proposal.

NOTE: Items presented as "equivalent" must be clearly identified, with all variations
from the specification annotated and are subject to approval by the Director of
Facilities, Planning & IT.

Sincerely,

Jude Gates, Director of Facilities, Planning/IT

JG/dsr

[eed

KEY.

A-1: COVER PAGE

A-2A: BASE BID SCOPE OF WORK
A-2B: ALT. BID SCOPE OF WORK
A-3: EXISTING CONDITIONS.

A-4: TAPERED INSULATION LAYOUT]
A-5: WIND UPLIFTS

A-6: DETAIL DRAWINGS

IGENERAL NOTES

GENERAL NoTES

t

2

TTS THE ROOFING CONTRACTOR'S RESPONSIBILITY TO FAMILIARIZE THEMSELVES WITH ALL DETAILS INVOLVED IN
THE ROOFING CONTRACT.

ALL DRAWINGS ARE GRAPHIC REPRESENTATION OF APPROXIMATE LOCATION OF EXISTING AND NEW MATERIALS. IT
IS THE CONTRACTOR'S RESPONSIBILITY TO VERIFY ALL. EXISTING CONDITIONS PRIOR TO COMMENCEMENT OF
WORK.

THE ROOFING CONTRACTOR TO PROTECT Al. ADJACENT SURFACES NOT SCHEDULED FOR WORK AND TO REPAIR,
[ANY DAMAGED AREAS AS A RESULT OF CONTRACTOR WORK AT NO ADDITIONAL COST TO THE OWNER

'THE ROOFING CONTRACTOR SHALL BE RESPONSIBLE TO MAINTAIN WATER TIGHTNESS AND PROVIDE PROTECTION
{AT ANY/ALL OPENINGS IN THE ROOF LEFT AT THE END OF EACH CONSTRUCTION DAY.

'ALL WOOD BLOCKING SHALL BE FIRE RATED.

CONTRACTOR SHALL FIELD VERIFY ALL DIMENSIONS, CONDITIONS, AND QUANTITIES

STORE AND HANDLE ROOFING SHEETS IN A DAY, WELL VENTILATED, WEATHER-TITE PLACE. STORE ROLLS OF
[MEMBRANE AND OTHER MATERIALS ON RAISED SURFACE. STAND ALL ROLL MATERIALS ON END. COVER ROLL
'GOODS WITH A CANVAS TARPAULIN OR OTHER BREATHABLE MATERIAL (NOT POLYETHYLENE).

DO NOTLEAVE UNUSED MATERIALS ON THE ROOF WHEN ROOFING WORK IS NOT JN PROGRESS UNLESS
PROTECTED FROM WEATHER ANO OTHER MOISTURE SOURCES.

ITIS THE RESPONSIBILITY OF THE CONTRACTOR TO SECURE ALL MATERIAL AND EQUIPMENT ON THE JO8 SITE IF
'ANY MATERIAL OR EQUIPMENT IS STORED ON THE ROOF, THE CONTRACTOR MUST MAKE SURE THAT THE
INTEGRITY OF THE DECK IS NOT COMPROMISED AT ANY TIME

Rockingham County
Brentwood, NH 03833

COVER PAGE

A-1

Rockingham County Corrections

id: Removal of approximately 500 +/- square feet of existing gravel surfaced two-ply
modified roof assembly and installation of new cold applied 185 mil. two-ply modified
bitumen gravel surfaced roof system

1. Furnish and facilitate all necessary labor, materials, equipment, safety precautions, and related
services necessary to properly, safely, and efficiently complete the specified roofing project. All
staging areas to be kept roped off at all times. Materials, tools, and equipment to be secured
daily prior to departure. Materials to be stored per manufacturers guidelines.

2. All specified details and drawings to be strictly followed.

3. Remove the existing roof assemblies and all associated components. Properly dispose of any
and all debris caused by the specified roofing project.

|4. Inspect the metal roof deck to verify and ensure no deterioration, deficiencies, or failures are
present. Repairs to be made on a per square foot cost basis, per bid form.

5. Wood blocking to be added/replaced, as necessary. Existing wood blocking to be replaced if
damaged, wet, or deteriorated.

6. New drain assemblies to be installed and flashed, per manufacturers specifications. Drain
'sumps to be minimum 12 X 12' with at least 1/2":12" slope.

'7. Mechanically fasten 1/4":12" 4-way tapered polyisocyanurate insulation throughout the metal
roof deck, per current wind uplift calculations.

8. Install 1/2" Gypsum based cover board in high-rise insulation adhesive, per current wind uplift
calculations. Stagger all insulation and cover board seams.

9. Fill any voids/gaps larger than 1" throughout the substrate, then install 80 mil. SBS modified
base ply membrane in modified cold process adhesive at the rate of 2.5 gallons per 100 square
feet achieving a minimum of 1/4" visible bleed out from all base ply seams.

10. Install new 105 mil. SBS modified cap ply membrane in modified cold process adhesive at the
rate of 2.5 gallons per 100 square feet achieving a minimum of 1/4" visible bleed out from all
seams.

11. Install new ANSI/SPRI ES-1 rated 7.25" .040 aluminum pre-manufactured raised flash-less
snap-on edge metal throughout. Rockingham County to verify and confirm the color choice in
writing with the awarded contractor prior to project commencement.

12. Install aluminum gravel fences surrounding the drain in approved adhesive.

113. Apply a flood coat of cold process modified adhesive at a minimum of 4-5 gallons per 100

square feet then immediately embed 3/8" double washed pea stone gravel at a rate of 400-450

pounds per 100 square feet.

Provide Manufacturer 30-Year warranty and 2-year Installer watertight workmanship warranty.

Flood & Gravel Surfacing
Modified Cap
Ply
Modified Base|

Cold Process interply
Adhesive

2" Cover
Board

High Rise
Insulation
Adhesive Metal Roof Deck
Mechanically Fastened

Polyisocyanurate Insulation

Rockingham County
Brentwood, NH 03833

SCOPE OF
WORK: BASE
BID

A-2A

Rockingham County Corrections

'Various repairs throughout the gravel surfaced modified bitumen roof sections.

11. Troubleshoot and repair deficiencies and open conditions throughout the gravel surfaced roof sections. Repairs to be prioritized surrounding active leak areas identified

by onsite staff and areas of identified moisture contamination, per the most recently completed infrared thermal survey. Areas to be repaired include field seams, drain

areas, curb details, wall flashing details, and the removal and replacement of existing moisture contaminated roof assembly in kind. In the areas to be repaired, spud

and broom gravel to expose cap sheet without damaging the roof system.

2. Repair up to a total of 2,500 square feet of roof areas with identified moisture contamination within the substrate by removing and replacing the existing roof assembly

in kind. Repair by cutting out the existing assembly then cleaning and prepping the area to receive the new assembly. Fasten new polyisocyanurate insulation that

matches the existing assemblies' heights and profile through the roof deck, adhere 1/2" wood fiberboard to the fastened polyiso in InsuLock HR, then install FlexBase

80 base ply and StressPly Plus smooth cap ply in WeatherKing cold process adhesive at a rate of 2.5 gallons per square achieving a minimum of 1/4" of bleed cut

from all seams. Flood coat the entire area with BlackKnight Cold at approximately 5 gallons per square then immediately embed gravel throughout the area to ensure

sufficient gravel coverage.

3. Identify the two drains with active leaks and marked "wet" areas and spud/broom gravel in approximately a 15'x15' area around the drains. Repair by cutting out the

existing assembly then cleaning and prepping the area to receive the new assembly. Reset and reflash the existing drains with new hardware. Fasten new

polyisocyanurate insulation that matches the existing assemblies' heights and profile through the roof deck, adhere 1/2" wood fiberboard to the fastened polyiso in

InsuLock HR, then install FlexBase 80 base ply and StressPly Plus smooth cap ply in WeatherKing cold process adhesive at a rate of 2.5 gallons per square achieving

a minimum of 1/4" of bleed out from all seams. Flood coat the entire area with BlackKnight Cold at approximately 5 gallons per square then immediately embed gravel

throughout the area to ensure sufficient gravel coverage.

|4. Repair up to 30 areas of open conditions/open seams on exposed mineral surfaced cap sheet at by cleaning and priming the area, followed by applying a 3 course of
SilverFlash and GarMesh extending at least 6" in all directions past the open conditions.

5, Apply two coats of GarlaBrite at a rate of .5 gallons per square to vertical exposed mineral surfaced cap ply throughout the roof sections totaling up to 1,000 square
feet.

6. Areas of open conditions/failed sealant at metal flashings to be cleaned and resealed using a heavy bead of tooled Green-Lock XL sealant.

7. Clean all debris caused by newly completed repairs

Rockingham County
Brentwood, NH 03833

'SCOPE OF
WORK:
ALTERNATE
BID

A-2B

Rockingham County Corrections

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Multi-Ply Modified Bitumen wi Flood & Gravel Surfacing
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Tapered Polyiso Insulation A-3
Metal Deck

Rockingham County Corrections

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