2023-07 Rock Haven ECS EHR Application

Agency:	Rock County
State:	Wisconsin
Type of Government:	State & Local
Posted Date:	Feb 23, 2023
Due Date:	Mar 23, 2023
Solicitation No:	2023-07
Bid Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

Attachment Preview

ROCK COUNTY, WISCONSIN

FINANCE DIRECTOR

#2023-07

REQUEST FOR PROPOSAL

ROCK HAVEN ECS/EHR APPLICATION FOR

ROCK COUNTY, WISCONSIN

Proposals due in Rock County Purchasing Division by: March 23, 2023 – 2:00 p.m.

Proposals received after this date and time will be rejected.

Proposals must remain in effect for the life of the contract.

Address Proposal to:

Sherry Oja

Finance Director

Rock County Courthouse

51 S. Main Street

Janesville WI. 53545

Rock County reserves the right to accept or reject any or all proposals, to waive any technicality

or error in any proposal or part therein, and to accept the same or combinations, in whole or in

part, whichever is deemed to be in the best interest of Rock County.

The County further reserves the right, without prior notice, to supplement, amend or otherwise

modify this RFP or otherwise request additional information from any and or all respondents.

By submitting a proposal, the consultant thereby agrees that the County’s decision concerning

any submittal in any respect is final, binding and conclusive upon it for all purposes, and

acknowledges that the County in its sole and unqualified discretion may waive or deviate from

the procedures and/or timetable outlined.

Contracts are awarded to the highest ranked, most qualified, responsible and responsive

proposer on the basis of the Request for Proposal and full consideration of any or all

alternatives, as may be in the best interest of Rock County. In determining the award of

contract, Rock County will consider the scope of the work involved, timeliness of delivery,

competency of proposer, proposer’s ability to render satisfactory service, and past

performance. If two or more proposers submit identical proposals, Rock County will make

award to proposer of its choice and such decision will be final.

RESPONSE SUBMISSION

Selection of the vendor shall be the responsibility of Rock County. The County reserves the

right to select one or more respondents that appear best qualified to provide the services

desired and then invite those respondents to appear at a designated time and place for oral

presentations and/or interviews. The recommendation award shall be based upon the

submission that represents the most advantageous overall response for Rock County, all

factors considered. In this regard, Rock County reserves the right to accept other than the

lowest cost proposal and to reject any or all submittals under this RFP, if deemed in the best

interest of the County.

INSTRUCTIONS FOR PROPOSAL

The proposer is required to submit electronically via DemandStar (www.demandstar.com) or

submit five (5) hardcopies of their proposal in a sealed envelope marked RFP #2023-07 to Sherry

Oja, Finance Director, 51 South Main Street, Janesville, WI 53545. All proposals must be received

by 2:00 p.m. (local time) March 23, 2023. Any proposal submitted after this date and time will be

rejected. No faxed or emailed proposals will be accepted.

Proposers are responsible for ensuring that the above office receives their proposal before the

deadline. Proposal “packets” must be clearly labeled with vendor name, return address, proposal

title, date and the name of the proposer’s primary contact for proposal questions.

Proposals shall be signed with name typed below signature. Where proposer is a corporation,

proposal must be signed with the legal name of the Corporation followed by the legal signature of

an officer authorized to bind the Corporation to contract.

Proposers must be licensed to do business in the State of Wisconsin when required by law.

INQUIRIES

All questions concerning this Request for Proposal must be submitted in writing to Sherry Oja,

Finance Director. Questions must be received by 12:00 noon (local time), March 2, 2023.

Questions received after this date and time will not be answered. Questions must be e-mailed to

sherry.oja@co.rock.wi.us and must include ITP #2023-07 in the subject line.

No verbal explanation or instructions will be given in regard to the meaning of the specifications

during the proposal period. Proposers shall bring inadequacies, omissions or conflicts to Rock

County’s attention in writing by the question cut-off date and time. If necessary, answers to

questions will be provided to all specification holders in the form of an addendum. Addenda will

include a list of each question received and Rock County’s response.

ADDENDA

All changes in or interpretations of the specifications prior to proposal due date will be made by

written addenda issued by Rock County to each recipient of the specifications on record. All

addenda will be issued no later than 72 hours prior to proposal due date. All addenda or notice of

addenda will be posted on Rock County’s website, www.co.rock.wi.us and on DemandStar

(www.demandstar.com)

PROJECTED TIMETABLE

Issue Request for Proposal

Questions Due

Addenda Issued

Proposals Due

February 23, 2023

March 2, 2023 – 12:00 noon

March 9, 2023 – 5:00 p.m.

March 23, 2023 – 2:00

After all proposals have been reviewed, a recommendation shall be made to the appropriate

County governing committee. Approval by the Rock County Board of Supervisors may be

required prior to the award of the contract. Respondents not involved in the final selection

process shall be notified in writing. The above schedule is for informational purposes only and

is in no way binding upon Rock County.

VENDOR SUPPLIED DOCUMENTATION AND MATERIALS

All vendor-supplied materials, including the vendor's proposal, become the property of Rock

County. We will work with vendors to meet their confidentiality requirements, provided they are

within reason. All vendor confidential material must have each page clearly marked as

confidential. Wisconsin "Open Records Laws" apply. Rock County’s determination to treat

matters as public or confidential under the Wisconsin Open Records Law shall be final.

PROPOSAL AND PRESENTATION COSTS

Rock County will not be liable in any way for any costs incurred by the offerors in the presentation

of their proposal in response to this Request for Proposal nor for the presentation of their proposal

and/or participation in any discussions or negotiations.

COMPLIANCE WITH REQUEST FOR PROPOSAL

Proposals submitted shall be in strict compliance with the Request for Proposal. Failure to comply

with all provisions on the RFP may result in disqualification. The County reserves the right to reject

any and all submittals or to waive minor defects or irregularities in the submittal. The County further

reserves the right, without prior notice, to supplement, amend or otherwise modify this RFP or

otherwise request additional information from any and or all respondents. By submitting a proposal,

the proposer thereby agrees that the County’s decision concerning any submittal in any respect is

final, binding and conclusive up it for all purposes, and acknowledges that the County in its sole

and unqualified discretion may waive or deviate from the procedures and/or timetable outlined.

IMPLIED REQUIREMENTS

Products and services that are not specifically addressed in this Request for Proposal, but which

are necessary to provide functional capabilities proposed by the offeror, must be included in the

proposal.

NON-DISCRIMINATION

In connection with the performance of work under this contract, the contractor agrees not to

discriminate against any employee or applicant for employment because of age, race, religion,

color, handicap, sex, physical condition, developmental disability as defined in s.51.01 (5)(a),

sexual orientation, national origin, or military service as defined in §111.355(1), Wis. Stats. This

provision shall include, but not be limited to the following: employment, upgrading, demotion, or

transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms

of compensation; and selection for training, including apprenticeship. The contractor further

agrees to take affirmative action to ensure equal employment opportunities. The contractor

agrees to post in conspicuous places, available for employees and applicants for employment,

notices to be provided by the contracting officer setting forth the provisions of the non-

discrimination clause (Wisconsin Statutes S.16.765 (2).

INDEMNIFICATION

The contractor to perform services for Rock County shall indemnify, hold harmless, and defend

Rock County, its officers, agents, and employees from any and all liability including claims,

demands, losses, costs, damages and expenses of any kind and description or damage to person

or property arising out of or in connection with or occurring during the course of any agreement

between the contractor and Rock County where such liability is founded upon or grows out of the

acts, omissions, negligence or misconduct of any agents or employees of the contractor.

INSURANCE REQUIREMENTS

The Contractor further agrees that in order to protect itself and the County, it will at all times during

the term of this agreement keep in force and effect worker's compensation, comprehensive

general, and auto liability insurance policies by a company or companies authorized to do

business in Wisconsin with minimum limits:

Personal and bodily injury Per person $1,000,000

Per accident $2,000,000

Property damage:

Each Occurrence $500,000

Aggregate

$500,000

Coverage shall apply as primary with County named as an additional named insured. Contractor

shall also provide a copy of the additional insured endorsement. Contractor shall furnish

satisfactory proof of insurance to County prior to the date of Contract Execution or commencing

work for the County.

MODIFICATION AND WITHDRAWAL

Proposals may not be modified after submittal. Proposers may withdraw proposals at any time

before the proposal due date but may not resubmit them. No proposal may be withdrawn or

modified after opening except where the award of the contract has been delayed for more than

60 days from due date.

PROOF OF COMPETENCY OF PROPOSER

Any proposer may be required to furnish evidence satisfactory to Rock County that the proposer

and proposed subcontractors have sufficient means, expertise, financial ability, and experience in

the types of work proposed to assure completion of the Contract in a satisfactory manner.

CONFLICT OF INTEREST

All respondents must disclose with their proposal, the name of any officer, director or agent who is

also an officer or employee of Rock County. Further, all respondents must disclose the name of

any Rock County officer or employee who owns, directly or indirectly, any interest in the vendor's

firm or any of its branches. Failure to disclose this information will result in disqualification of

proposal and/or cancellation of Contract. Rock County reserves the right to seek damages for

recoupment of losses in having to re-let or reassign.

DISQUALIFICATION

Rock County reserves the right to disqualify proposals, before and after opening upon evidence

of collusion with the intent to defraud or other illegal practices upon the part of the proposer.

AWARD

Award will not be made to any proposer in default of a Contract with Rock County, or to any

proposer having as its agent or employee, any individual previously in default or guilty of

misrepresentation.

AGREEMENT DEVELOPMENT

Rock County reserves the right to negotiate with one or more proposers.

2023-07 Rock Haven ECS EHR Application

Attachment Preview

Sign-up for a Free Trial, Government Bid Alerts

See Also