Robinson Middle School Freezer Replacement

INVITATION TO BID
Sealed bids for the following project will be received by the Procurement Manager until 4:00 P.M., Eastern
Time, August 5, 2026, and at that time publicly opened in City Hall Conference Room 436, 415 Broad Street,
Kingsport, TN. All bids will be considered for award or rejection at a later date.
PROJECT: Robinson Middle School Freezer Replacement
Plans and Specifications may be obtained in PDF format via email at no charge from the office of
CainRashWest Architects, 130 Regional Park Drive, Kingsport, Tennessee 37660. Contact Richard Lutz via
email rickl@grcinc.com. A fee of $500 shall be paid for each set of printed documents. The fees paid by the
potential bidders shall become the property of CainRashWest Architects to cover administrative costs. The
fee shall be in the form of a check made payable to CainRashWest Architects. General Contractors may, at
their own expense, reproduce the contract documents for distribution to their proposed subcontractors.
Subcontractors are urged to obtain plans from the General Contractors to whom they are bidding.
Copies of the document will be available for review at the following locations:
Knoxville Builders Exchange AGC Plan Room
300 Clark Street 249 Neal Drive
Knoxville, TN 37921 Blountville, TN 37617
A Pre-Bid Conference will be held on Thursday, July 16, 2026, at 2:00 PM EST on site, 1517 Jessee Street,
Kingsport, Tennessee.
All questions regarding this project need to be submitted in writing via email to the Architect, Richard Lutz,
at rickl@grcinc.com. Any addenda items needed will be issued at the end of the business day on July 29, 2026.
All Minority and Women-Owned contractors are encouraged to participate.
A bid bond or certified check in an amount equal to five percent (5%) of the total of the bid is required.
Certified checks should be made payable to City Treasurer, City of Kingsport. The successful bidder will be
required to execute acceptable Performance and Payment Bonds in an amount equal to one hundred (100%)
percent of the contract price.
All bidders must be licensed Contractors as required by the Contractors Licensing Act of 1994 (TCA Title 62,
Chapter 6). No bid will be opened unless the outside of the sealed envelope containing the bid provides the
following information: the Contractor's license number, the date of the license's expiration, and a quotation of
that part of his classification applying to the bid; the Geothermal, HVAC, Masonry, Plumbing, Roofing, and
Electrical subcontractor's license number, each date of the license expiration and that part of each classification
applying to the bid if the value of work is $25,000 or greater; ($100,000.00 or greater for Masonry) if value
of the subcontractor's work is less than $25,000, ($100,000.00 for Masonry), the bid envelope is to be indicated
with the phrase "Subcontractor's bid is less than $25,000" ($100,000.00 for Masonry) after each appropriate
heading. If no Subcontractors are being used, the outside of the envelope must state, "No Subcontractors are
being used on this project".
By submission of a signed bid, the bidder certifies total compliance with Title VI and Title VII of the Civil
Rights Act of 1964, as amended, and all regulations promulgated thereunder.
No submitted bids may be withdrawn for a period of sixty (60) days after the scheduled closing time for receipt
of bids. All bids shall be signed, sealed and addressed to the Procurement Manager, City of Kingsport, 415
Broad St., Kingsport, TN 37660, and marked "Robinson Middle School Freezer Replacement". The City, by
its governing regulations reserves the right to accept or reject any or all bids received, to waive any
informalities in bidding and to re-advertise.
PUB IT: 07/01/2026 Chris McCartt
City Manager