Roadway Crack Sealing- Invitation to Bid

Town of Middlebury, Vermont
Bid Package
Roadway Crack Sealing

2026

TOWN OF MIDDLEBURY
77 MAIN STREET, MIDDLEBURY, VT 05753

May 2026

INVITATION TO BID

Competitive bids for 2026 Roadway Crack Sealing in the Town of Middlebury will be
received at the Department of Public Works Building, 1020 Route 7 South, Middlebury,
VT,05753. Bids will be opened and read aloud at the Department of Public Works on
May 26" , 2026, at 11:00 am.

The Town of Middlebury, VT reserves the right to waive any informalities in,
reject any and all bids, to make a partial bid award, or to accept any bid
deemed to be in the best interest of the Town.

Information for Bidders, Specifications and Bid Forms may be obtained free of charge
at the Municipal Building at 77 Main Street, the Department of Public Works at 1020
Route 7. Questions may be addressed to Patti Kirby via email at

pkirby@townofmiddlebury.org or by phone at (802) 388-4045.

Matt Cram
Director Public Works Operations

TOWN OF MIDDLEBURY, VERMONT
Roadway Crack Sealing 2026
May 2026

PROJECT OVERVIEW

The Town of Middlebury seeks a quotation for annual roadway crack sealing. It is anticipated that the
Town will contract out one full week of roadway crack sealing each year, the actual number of days
contracted for service will be dependent upon quoted prices.

GENERAL SPECIFICATIONS

The Contractor shall take all reasonable precautions for the protection of property, personnel, other
workmen, and the general public during the execution of the contracted service.

The Contractor shall be liable for any and all damages occasioned by the contractor's neglect or that
of his agents during the performance of all contracted services. The bidder agrees to acquire and
maintain, at his/her own expense, General Liability, Automobile Liability and Workman's
Compensation Insurance naming the Town of Middlebury as an additional insured affording the
following minimum coverages:

General Liability Automobile Liability

Bodily Injury, per occurrence $ 1,000,000 Bodily Injury, per occurrence $ 1,000,000
Bodily Injury, annual aggregate - $ 2,000,000 Bodily Injury, annual aggregate $ 2,000,000
Property Damage $ 1,000,000 Property Damage $ 1,000,000
Statutory Coverage $ 1,000,000

Before commencement of work, the Bidder shall give the Town Manager a certificate from the
insuring companies indicating such policies have been issued and are in force, and that said
insurance companies agree to notify the Town Manager at least ten (10) days prior to the date of
termination of or change in said policies.

The Contractor shall conform to all applicable Federal, State, and Local Laws and Ordinances. All
crack sealing activities must conform to the latest version of the Vermont Agency of Transportation
Standard Specifications for Construction.

TOWN OF MIDDLEBURY, VERMONT
Roadway Crack Sealing 2026
May 2026

GENERAL SPECIFICATIONS - CONTINUED

No work shall be scheduled or undertaken on Sundays or legal holidays without prior approval of the
Director of Operations.

Prices are to remain firm during the contract period. The contract period will be for two calendar
years beginning upon contract execution and ending on December 31, 2026.

All work shall be done in a professional and workmanlike manner according to standard practices and
in accordance with conditions contained in these contract documents. All areas will be properly
maintained so that a good appearance is prevalent at all times.

Material and workmanship shall conform to the latest version of the "Vermont Agency of
Transportation Standard Specifications for Construction". The "Blow and Go" Method as described in
the specifications will be acceptable.

Provide a safe and secure worksite when working in the Right of Way, including vehicular &
pedestrian safety. Traffic control, including uniformed officers, flaggers, warning lights, barricades,
and warming signs shall be provided by the Contractor as necessary to perform work in a safe and
responsible manner. Unless otherwise specified, the roadway will be kept open to two-way traffic at
all times with only minor delays.

Contractor to provide all labor and materials - complete and in accordance with these specifications,
based on estimated quantities.

Contractor to provide a minimum one week notice to the Town before work starts.

TOWN OF MIDDLEBURY, VERMONT
ROADWAY CRACK SEALING 2026

May 2026

BID FORM

Per Above-Described Services: Bid Price Per 8 Hour Day: $

By submitting this proposal, the Contractor agrees to do and perform all the necessary work and labor
and to furnish all equipment and appurtenance to comply with and conform to these Contract
Documents.

The contractor is hereby notified that actual number of service days may vary from estimates and the
Town of Middlebury reserves the right to increase or decrease requested services at any time during
the contract period.

The undersigned further declares that he/she (they) has the authority to bind the entity listed below as
the "Company" to the bid price and that they have read and completely understand this Contract and
hereby agrees to perform said work at the above Bid Price Per 8 Hour Day.

The Contractor understands that the Town of Middlebury, Vermont reserves the right to waive

any informalities in, or reject any and all bids, to make a partial bid award, or accept any bid
deemed to be in the best interest of the Town of Middlebury.

This Proposal is submitted by:

Title: Signature:
Company: Phone:
Address:

The contract period will be for two calendar years beginning upon contract execution and
running through December 31*, 2026