Road Signs 2026

JEFFERSON COUNTY
DEPARTMENT OF ADMINISTRATIVE SERVICES
729 MAPLE ST / PO BOX 100
HILLSBORO MO 63050
WWW.JEFFCOMO.ORG BID #: 26-0033
Invitation for Bid: ROAD SIGNS 2026 Date Issued: 04/21/2026
BIDS SHALL BE ACCEPTED UNTIL: TUESDAY, JUNE 2, 2026 AT 2:00 P.M. LOCAL TIME.
Specification CECIL VIVRETT
Contact: Department of Public Works- Highway Division
636-797-5427
cvivrett@jeffcomo.org
Contract JACKIE DOYLE
Contact: Department of Administrative Services
636-797-5380
SAMPLE ENVELOPE
Mail (3) Three VENDOR NAME
Complete Copies VENDOR ADDRESS
With Vendor And CONTACT NUMBER DEPARTMENT OF THE COUNTY CLERK
Bid Information As JEFFERSON COUNTY MISSOURI
Shown In Sample: 729 MAPLE ST / PO BOX 100
HILLSBORO MO 63050-0100
SEALED BID: (BID NAME)
The undersigned certifies that he/she has the authority to bind this company in an
Contract Term:
agreement/contract to supply the commodity or service in accordance with all terms,
ONE YEAR CONTRACT conditions, and pricing specified. This Bid, if accepted, will constitute an Agreement and
WITH TWO (2)
Contract with Jefferson County, Missouri, upon approval of the County Council and County
ADDITIONAL ONE YEAR
Executive. The County has the option to renew this agreement at the same terms and
RENEWAL OPTIONS
conditions as the original agreement for two (2) additional one-year terms with the written
UPON APPROVAL OF THE
consent of the successful Bidder. Price increases for renewals are not authorized unless
COUNTY COUNCIL AND
COUNTY EXECUTIVE approved in writing by the County.
______________________________________ ____________________________________
Vendor Company Name Authorized Agent (Print)
Information:
______________________________________ ____________________________________
Address Signature
______________________________________ ____________________________________
City/State/Zip Code Title
______________________________________ ____________________________________
Telephone # Date Tax ID #
______________________________________ ____________________________________
E-mail Fax #
INVITATION FOR BID 1 BIDDER INITIALS _________

TABLE OF CONTENTS:
Legal Notice and Invitation for Bid Page 1
Table of Contents Page 2
Bid Requirements Page 3
Bid Response and Contract Page 5
Affidavit Page 9
Certification for Debarment, Suspension or Exclusion Page 11
Specifications Page 12
*REQUIRED DOCUMENTS*
1. Current and valid Certificate of Insurance or binder showing required insurance
coverage must be provided with each bid.
(County must be added as additional insured if awarded)
2a. Proof that Bidder does not owe delinquent real or personal property tax in Jefferson
County (tax receipts for past 3 years)
Obtain receipts at http://jeffersonmo.devnetwedge.com
*Or*
2b. A notarized affidavit, on company letterhead stating that the applicant does not
own any real or personal property in Jefferson County, Missouri.
3. A Notarized affidavit of work authorization and current business entity status
with E-verification documentation. (pages 9 & 10)
4. Agreement to be executed by the County upon approval by the County Council and
County Executive. (Bidder is required to complete company information and execute
signature)
5. Cooperative Bid Form (last page)
6. All pages of the Invitation for Bid/Request for Proposal must be used when submitting
your bid/proposal response along with initialing each page with the bid/proposal.
Additional information may be included separately.
7. Bid deposits/bonds must be in the exact amount as stipulated in the bid. (if required)
*BIDS MAY BE REJECTED IF REQUIRED DOCUMENTATION IS NOT
INCLUDED OR COMPLETED AT DISCRETION OF THE COUNTY
INVITATION FOR BID 2 BIDDER INITIALS _________

1.0 BID REQUIREMENTS
Bidder shall initial all pages and return where the Bid Document denotes "BIDDER"S INITIALS: _____"
1.1 BID SUBMISSION:
Submit bid form in original (one original) and two (two copies) with all specification pages, if applicable. No facsimile or electronic
bids shall be accepted and shall be rejected. The Vendor prior to the submission deadline as stated on page 1 must submit all bids. Late
bids will not be accepted and returned to the vendor unopened. The County reserves the right to request additional written or oral
information from Respondents in order to obtain clarification. A fully executed Affidavit is required by Section 285.530 RSMo. and
shall be submitted with the bid form. A copy of the Affidavit is attached hereto. Failure to execute the Affidavit shall result in the bid
being rejected. Failure to comply with any provision, provide any required documentation, insurance forms or deposits or bonds in exact
amounts or any other term or condition that is not in strict conformance shall result in the bid being rejected.
1.2 BASIS OF BID AWARD:
Award may be made on an item-by-item basis to the lowest and best Bidder(s) or award may be made to the lowest and best bid total,
whichever provides the greatest value to the County from the standpoint of suitability to purpose, quality, service, previous experience,
price, ability to deliver, or any other reason deemed to be in the best interest of the County. Quantities stated herein represent an
estimate for the period stated. Orders shall be placed for actual requirements as needed. The County may reject any or all bids for any
reason and may waive any informality. Bids submitted from a Missouri State Contract shall include a copy of the State Contract with
the bid. Bid award does not constitute an order or obligation to order by the County. The issuance of a Purchase Order Number shall be
construed as acceptance of a Contract with all terms, conditions, and prices firm during the length of the agreement terms.
1.3 BID AWARD:
It is further agreed that the Contract shall not be valid and binding upon the County until approved by the County Counselor, as to legal
form and is subject to the Ordinances, Resolutions and Orders of Jefferson County, Missouri, and State and Federal Law. If no Bid or
Bids have been awarded by the County Council within forty-five (45) days following the opening of the bids then all bids will be
deemed Rejected.
1.4 BID PREPARATION:
1. Bidders are responsible for examination of drawings, specifications, schedules and instructions. Failure to do so will be at the
Bidder's risk.
2. Each Bidder shall furnish the information required by the invitation. The Bidder shall sign all required documents. All deletions
and erasures shall be initialed
3. Alternate bids for supplies or services other than specified shall not be considered unless authorized by invitation.
4. Bidder shall state a definite time for delivery of goods or for performance of services unless otherwise specified in the invitation
for bid.
5. When specified, samples must be timely submitted and at no expense to the County.
6. Failure to adhere to all requirements may result in the response being disqualified as non-responsive.
1.5 MODIFICATION OR WITHDRAWAL OF BIDS:
Bids may be modified or withdrawn prior to the exact hour and date specified for receipt of bids, provided the modification or
withdrawal is in writing and is delivered in the same manner as a bid submission.
1.6 LATE BIDS:
It is the responsibility of the Bidder to deliver his bid or bid modification on or before the date and time of the bid closing to the
Department of the County Clerk. Bids received late will be rejected and returned unopened to the Bidder.
1.7 BID DEPOSITS/BONDS:
Bid Deposits/Bonds are not required unless specified in the specifications. Bid deposits/Bonds must be in the exact amount as
stipulated in the bid.
1.8 MATERIAL AVAILABILITY:
Bidders must accept responsibility for verification of material availability, product schedules and other pertinent data prior to submission
of bid and delivery time. It is the responsibility of the Bidder to notify the County immediately if the materials specified are
discontinued, replaced, or not available for an extended period of time. All materials ordered by the County, shall be as needed. A
sample of materials may be requested.
1.9 ALTERNATE BIDS:
Alternate Bids for items will be accepted except when stated "NO SUBSTITUTIONS". Bidders must submit complete specifications
on all alternate bids with the bid form. Alternate bids without complete specifications may be rejected. Alternate bids and exceptions to
bid clauses must be clearly noted on the bid form. The County may accept or reject alternate bids; whatever is most advantageous to the
County.
INVITATION FOR BID 3 BIDDER INITIALS _________

1.10 INCORPORATION OF DOCUMENTS:
The terms of the Bid Invitation, Bid Specifications, Bid Form are and shall be incorporated into the contract as if fully setout therein.
The Bid, if accepted and approved by the County Council and County Executive shall constitute the terms of a Contract or Agreement
with Jefferson County, Missouri, subject to any further Amendments, Memoranda or other documents or specifications which must be
set forth in writing and signed by all parties.
1.11 ADDENDA:
Addenda to bid specifications are incorporated by reference as if fully setout herein. It is the responsibility of the vendor to insure and
verify that they are in receipt of and completed all attached addenda prior to submission of bid forms. Verification is made by contacting
the Office of Contracts and Grants at (636) 797-5380, or by reviewing the County Web Site. (www.jeffcomo.org).
1.12 INSURANCE:
The Vendor/Contractor shall purchase and maintain insurance with an insurance company licensed to do business in the State of
Missouri or in the state where the vendor is incorporated or otherwise licensed to do business and which shall remain, at all times during
the term of any contract with the County, in full force and effect. Preference will be given to a Vendor/Contractor who provides
insurance with an insurance company licensed to do business in the State of Missouri, but in any event said Vendor/Contractor shall
provide said insurance at its own expense. Such insurance shall be provided as will protect the Vendor/Contractor from claims which
may arise out of or result from the Vendor/Contractor's execution of the work, whether such execution be by himself, his employees,
agents, or by anyone for whose acts any of them may be liable. If any such work covered by the Contract is to be performed on County
owned or leased premises, the Vendor agrees to carry liability and workman's compensation insurance, satisfactory to the County, and to
indemnify the County against all liability, loss, and damage arising out of any injuries to persons and property caused by the Vendor, his
sub-contractors, employees or agents. The insurance coverage shall be such as to fully protect the County and the general public from
any and all claims for injury and damage resulting by any actions on the part of the Vendor/Contractor or its' forces as enumerated
above. All policies must name the County as an additional insured and provide for thirty (30) days written prior to any material changes
or cancellation. Any disputes regarding a breach, insurance amounts, liability, coverage, lapse or otherwise shall be litigated in the
Circuit Court of Jefferson County, Missouri and the same shall be incorporated into any Contract agreed to by the parties.
THE COUNTY REQUIRES A CURRENT AND VALID CERTIFICATE OF INSURANCE OR BINDER SHOWING REQUIRED
INSURANCE COVERAGE MUST BE PROVIDED WITH EACH BID. JEFFERSON COUNTY MUST BE ADDED AS AN
ADDITIONAL INSURED AFTER AWARD OF THE BID. ANY LAPSE IN INSURANCE COVERAGE OR CANCELLATION
THEREOF BY THE CONTRACTOR OR SUB-CONTRACTORS DURING THE TERMS OF THE CONTRACT SHALL
IMMEDIATELY BE DEEMED A MATERIAL BREACH UNDER THE TERMS OF ANY CONTRACT.
A. ( X )Required ( ) Not Required Comprehensive General Liability Insurance
The Vendor/Contractor shall maintain and keep in full force and effect during the terms of this Contract such comprehensive
general liability insurance as shall protect them from claims which may arise from operations under this Contract, whether such
operations be by themselves or by anyone directly or indirectly employed by them. The amounts of insurance shall be not less
than $1,000,000.00 combined single limit for any one occurrence covering both bodily injury and property damage, including
accidental death.
B. ( X )Required ( ) Not Required Professional Liability Insurance
The Vendor/Contractor shall provide the County with proof of Professional Liability Insurance, which shall protect the County
against any and all claims, which might arise as a result of the operation of the Vendor/Contractor in fulfilling the terms of this
Contract during the life of the Contract. The minimum amounts of such insurance will be $1,000,000.00. Should any work be
subcontracted, these limits will also apply.
C. ( X )Required ( ) Not Required Worker's Compensation Insurance:
per Missouri Revised Statutes Chapter 287
The Vendor/Contractor or his sub-contractor or contractors, shall maintain and keep in force of this Contract such worker's
compensation insurance limits as required by the statues of the State of Missouri and Employer's Liability with limits no less
than $500,000.00.
1.13 BID SUBMISSIONS
Bids submitted on separate forms are NOT acceptable unless specified in the Bid Document. Failure to complete bid forms to the
satisfaction of the County may result in rejection of your bid. It is the responsibility of each Bidder before submitting a bid to examine
ALL documents thoroughly, and request written or oral interpretation of clarifications soon after discovering any conflicts, ambiguities,
errors, or omissions in the bidding documents. Request for clarification must be received prior to bid openings.
INVITATION FOR BID 4 BIDDER INITIALS _________

1.14 BID OPENINGS
Bids will be publicly opened and read aloud at the time indicated on page 1. The Bidders and the public are invited but not required to
attend the formal opening of the bids. No decisions relating to the award of a contract or agreement will be made at the opening.
1.15 BID TABULATIONS
Bid Tabulations are not available for 5 to 7 business days following the Bid Opening. Bid submissions are open for public review at the
time of the Bid Opening. Bid tabulations are posted on the County's web-site address, www.jeffcomo.org. NO COPIES of bid
tabulations are sent to vendors.
2.0 BID RESPONSE AND CONTRACT
2.1 BIDDER REPRESENTATIONS:
The Bidder, by executing the Bid form certifies that:
A. The bid complies with Invitation for Bid form and Bid Specifications.
B. Bidder is not debarred or suspended from participation in Federal Assistance programs.
2.2 TAXES:
No bid or proposal shall be awarded by Jefferson County unless the prospective Bidder provides proof that the Bidder does not owe
delinquent real or personal property taxes to Jefferson County. The prospective Bidder is required to provide proof in the form of an
original paid tax receipt issued by the Jefferson County Collector or a verified affidavit stating that the applicant does not own any real
or personal property in Jefferson County. Tax receipts for the past 3 years are required and may be obtained at
http://jeffersonmo.devnetwedge.com/ or a notarized affidavit stating that the applicant does not own any real or personal property in
Jefferson County on company letterhead.
Section 135.040 of the Jefferson County Code of Ordinances (Ord. No. 10-0411) requires that no bid or
proposal shall be awarded by Jefferson County unless the prospective Bidder provides proof that the Bidder does
not owe delinquent real or personal property, or that the Bidder does not own any real or personal property in
Jefferson County. All delinquent real or personal property taxes shall be paid, in-full, prior to the award of any
bid, or proof shall be provided that the Bidder does not own any real or personal property in Jefferson County
prior to the award of any bid. Jefferson County considers that the failure to pay any and all real or personal
property taxes due Jefferson County, Missouri, the failure to report all real or personal property owned, held or
used in Jefferson County, the failure to provide proof thereof, and/or the failure to keep said tax bills current shall
be deemed a material breach of the contract and will subject the contract to immediate cancellation. All taxes, due
and owing, must be paid in full at the time the bid is awarded by Jefferson County and remain paid during the
entire term of the contract unless the prospective Bidder provides proof that the Bidder does not own real or
personal property in Jefferson County. This requirement shall not apply to the award of bids for projects which
are funded in whole or in part by Federal funds.
2.3 CERTIFICATION OF INDEPENDENT PRICE DETERMINATION:
A. The prices in the bid shall be independently determined, without consultation, communication, or agreement for the purpose of
restricting competition as to any matter relating to price with any Bidder or other person.
B. Unless otherwise required by law, the prices shall not have been knowingly disclosed by the Bidder prior to opening.
C. No attempt has been made or will be made by the Bidder to induce any other person or firm to submit or not to
submit a bid.
2.4 PRICE (Public Works Agreements Only):
The price(s) specified in this bid shall be firm through the first thirty (30) days following the date of approval of the Agreement
by the County or if the Agreement will commence at a date later than its approval by the County then prices shall be firm through
the first thirty (30) days following commencement of the Agreement. Thereafter, Bidder may submit, to the County's Director of
Public Works, on a monthly basis, a list or schedule describing any price adjustments to the prices submitted as part of the
response to the Invitation for Bid. The County's Director of Public Works, or his designee, may, upon receipt of any such list or
schedule, terminate the Agreement, in whole or in part, when in the sole discretion of the Director or his designee, any such price
adjustments are too great. Any such termination shall be subject to the thirty (30) day written notice provisions of Section 2.16.A
of this Agreement. The Bidder represents prices specified in the bid do not exceed current selling price for the same or substantially
similar good or service, and are the same as or lower than other prices charged to the Bidder's most favored customer. In the event the
stated prices are determined to be higher than the prices for which Supplier has sold the items, or services, to others, this contract price
shall be reduced accordingly, this shall apply to original or later scheduled bid. Bid prices are ALL INCLUSIVE: (Shipping,
Handling, Delivery, and Assembly to locations specified by the County).
INVITATION FOR BID 5 BIDDER INITIALS _________

2.5 MISSOURI DOMESTIC PRODUCT PROCUREMENTACT:
Bidder represents that the goods provided comply with Sections 34.350 to 34.359, RSMo., known as the Domestic Product Procurement
Act. The Act encourages the purchase of products manufactured or produced in the United States, State of Missouri, and Jefferson
County, Missouri. Bidder shall include proof of compliance with the Act with the bid when requested.
2.6 NON-EXCLUSIVE AGREEMENT:
The contractor shall understand and agree that the contract shall not be construed as an exclusive agreement and further agrees that the
County may secure identical and/or similar services or products from other sources at anytime in conjunction with or in replacement of
the contractor's services.
2.7 DEFINITIONS:
A. The term "County" means the Jefferson County, Missouri and its designated representatives.
B. The term "Vendor" means Supplier, Contractor, and Seller and includes designated representatives.
C. The term "IFB" means Invitation for Bid.
D. The term "Agreement/Contract means Binding Agreement, Contract, Request for Purchase, Order.
2.8 INSPECTION, ACCEPTANCE AND APPROVALS:
Goods shall at all times and places, including the period of manufacture, are subject to inspection and test by County. County will
accept or give notice of rejection of goods delivered within a reasonable time after receipt. Acceptance shall not waive any warranty.
All goods supplied are subject to final inspection and acceptance by County notwithstanding payment, prior inspections or approvals.
County may require prompt replacement or correction of rejected goods at Supplier's expense, including a reduction in price for rejected
goods. Supplier shall not resubmit rejected goods to County without prior written approval and instructions from County. In addition,
Supplier shall identify resubmitted goods as previously rejected. Supplier shall provide and maintain a quality assurance and control
system acceptable to County.
2.9 WARRANTY:
Unless otherwise agreed to in writing by the parties, Supplier warrants that items ordered to specifications will conform thereto and to
any drawings, samples or other descriptions furnished or adopted by County, or, if not ordered to specifications will be fit and sufficient
for the purpose intended, and that all items will be new, merchantable, of good material and workmanship, and free from defect. Such
warranties, together with Supplier's service warranties and guarantees, if any, shall survive inspection, test, acceptance of, and payment
for the items and shall run to County and its assigns. Except for latent defects, the County shall give notice of any nonconformity to the
Supplier within one (1) year after acceptance. County may return for credit or require prompt correction or replacement of the defective
or non-conforming goods or have the defective good corrected or replaced at Supplier's expense. Return to Supplier of any defective or
non-conforming goods and delivery to County of any corrected or replaced goods shall be at Supplier's expense. Defective or non-
conforming items shall not be corrected or replaced without written authorization by County. Goods required to be corrected or replaced
shall be subject to the provisions of this clause and the clause hereof entitled "Inspection, Acceptance and Approvals" in the same
manner and to the same extent as goods originally delivered under this contract.
2.10 PAYMENT:
County will pay Supplier for goods upon delivery to, submission of certified invoices with attached tipping fee receipts and acceptance.
The County will not be responsible for articles or services furnished without a purchase order. Price is tax-exempt.
2.11 CHANGE ORDER:
County may make changes within the general scope of this contract. If any such changes cause an increase or decrease in the cost of or
the time required for the performance of any part of the work, whether changed or not changed by any such order, an equitable
adjustment shall be made in the price or delivery schedule or both, and any change order shall be in writing. Any claim by a Supplier for
adjustment under this clause shall be asserted within fifteen (15) days from the date of receipt of this written order directing the change,
provided, however, County, if it decides that the facts justify such action, may receive and act upon such claim asserted at any time prior
to final payment.
2.12 DELIVERIES:
Deliveries shall be made in strict accordance with any delivery schedule contained in the bid specification or contract and in the exact
quantity ordered. Failure to adhere to delivery schedule is reason for termination in accordance with the "termination" clause.
Deliveries are to be made at locations specified by the County at time of Order.
INVITATION FOR BID 6 BIDDER INITIALS _________

2.13 RESPONSIBILITY FOR SUPPLIES:
Pursuant to Section 290.560 RSMo, Supplier/Contractor shall employ only Missouri laborers and laborers from nonrestrictive states
except that other laborers may be used when Missouri laborers or laborers from nonrestrictive states are not available, or are incapable of
performing the particular type of work involved, if so certified by the contractor and approved by the County. Except as otherwise
provided, Supplier shall be responsible and bear all risks for loss and damage to goods until delivery at County's facilities, regardless of
F.O.B. point, point of inspection or acceptance; and if the goods are rejected.
2.14 SUBCONTRACTS:
Supplier shall not enter into any subcontract(s) in excess of $25,000 or 20% of this contract price; whichever is less, for any goods
without County's prior written approval.
2.15 CHOICE OF LAW:
This bid and contract shall be governed and interpreted according to the laws of the State of Missouri. Venue for any court action shall
be in Jefferson County, Missouri.
2.16 TERMINATION:
A. General: Performance of work may be terminated by the County in whole, or from time to time in part, whenever County
shall determine that such termination is in the best interests of County with a thirty (30) day written notice. The Vendor may
terminate the Agreement/Contract upon a sixty (60) day prior notice in writing. In the event of any termination of the
Agreement/Contract by the Vendor, the County may purchase such supplies and/or services similar to those terminated and for
the duration of the Agreement/Contract period the Vendor will be liable for all costs in excess of the established contract pricing.
B. Bankruptcy or Insolvency: In the event bankruptcy proceedings are commenced by or against Supplier or under any
provisions of the United States Bankruptcy Act or for the appointment of a receiver or trustee or a general assignment for the
benefit of creditors of either party, County shall be entitled to terminate without further cost or liability. The County may cancel
the Agreement/Contract or affirm the Contract and hold the Vendor responsible for damages.
C. Section 135.040 of the Jefferson County Code of Ordinances (Ord. No. 10-0411) requires that no bid or proposal
shall be awarded by Jefferson County unless the prospective Bidder provides proof that the Bidder does not owe
delinquent real or personal property, or that the Bidder does not own any real or personal property in Jefferson
County. All delinquent real or personal property taxes shall be paid, in-full, prior to the award of any bid, or proof
shall be provided that the Bidder does not own any real or personal property in Jefferson County prior to the
award of any bid. Jefferson County considers that the failure to pay any and all real or personal property taxes
due Jefferson County, Missouri, the failure to report all real or personal property owned, held or used in Jefferson
County, the failure to provide proof thereof, and/or the failure to keep said tax bills current shall be deemed a
material breach of the contract and will subject the contract to immediate cancellation. All taxes, due and owing,
must be paid in full at the time the bid is awarded by Jefferson County and remain paid during the entire term of
the contract unless the prospective Bidder provides proof that the Bidder does not own real or personal property in
Jefferson County. This requirement shall not apply to the award of bids for projects which are funded in whole or
in part by Federal funds.
D. Default: County may terminate the whole Contract or any part in either of the following circumstances:
D-1. If supplier fails to deliver the items required by the contract within the time specified; or
D-2. If supplier fails to perform any of the other provisions of the contract, or so fails to make progress as to endanger
performance of the contract in accordance with its terms, and in either of these two circumstances does not cure such
failure within a period of ten (10) days after notice from County specifying such failure. In the event of termination
under subparagraph 1, County shall have the right to procure, on such terms and in such manner as it may deem
appropriate, items similar to those terminated, and to recover from Supplier the excess cost for such similar items
provided, however, Supplier shall not be liable for such excess costs where the failure upon which the termination is
based has arisen out of causes beyond the control of Supplier and without the fault or negligence of Supplier. Such
causes shall be deemed to include fires, floods, earthquakes, strikes, and acts of the public enemy. The rights of County
provided in subparagraph 1 shall be in addition to any other rights provided by law or the contract.
D-3. In the event of the Supplier's non-compliance with the provisions as set forth, this Contract may be cancelled, terminated
or suspended in whole or in part and the supplier may be declared ineligible for further County contracts. The rights and
remedies of the County provided in this paragraph shall not be exclusive but are in addition to any remedies provided in
this Contract or as provided for by law.
2.17 NOTICE AND SERVICE THEREOF:
Any notice from the County shall be in writing and considered delivered and the service thereof completed when said notice is posted,
by certified or regular mail, to the Supplier, at the address stated on the bid form.
INVITATION FOR BID 7 BIDDER INITIALS _________

2.18 CONTRACT TERM:
Performance shall be governed solely by the terms and conditions as set forth in the Invitation for Bid, Bid Specifications, Bid Form and
the Contract notwithstanding any language contained on any invoice, shipping order, bill of lading or other document furnished the
Seller at any time and the acceptance by the County for any goods furnished.
2.19 COMPLIANCE WITH APPLICABLE LAWS:
Supplier warrants it has complied with all applicable laws, rules and ordinances of the United States, Missouri or any other
Governmental authority or agency in the manufacture or sale of the goods, including but not limited to all provisions of the Fair Labor
Standards Act of 1938, as amended, including provisions of the Home Rule Charter of Jefferson County, Missouri requiring all workers
performing work under any contract with Jefferson County be paid a wage that is at least the prevailing hourly rate of wages for work of
a similar character in Jefferson County.
2.20 ACTS OF GOD:
No party shall be liable for delays, nor defaults due to Acts of God or the public enemy, riots, strikes, fires, explosions, accidents,
governmental actions of any kind or any other causes of a similar character beyond its control and without its fault or negligence.
2.21 SELLER'S INVOICES:
Invoices shall contain the following information. Contract number (if any), Purchase Order Number, Item number, contract description
of goods or services, sizes, quantities, unit prices and extended totals. Invoices for and inquiries regarding payment should be addressed
to the County Accounts Payable Clerk.
2.22 APPROVAL:
It is agreed the acceptance of a Bid shall not be valid and binding upon the County until approved by the County Purchasing Agent,
County Council, and the County Counselor.
2.23 RENEWAL OPTION:
The County reserves the right to negotiate the contract for two (2) additional one-year terms with the written consent of the awarded
vendor. If the contractor/vendor requests an increase in compensation for any renewal period, the vendor shall notify the Office of
Contracts and Grants no less than 60 days prior to the end of the contract period. The County shall notify the Vendor of the intent to
exercise the renewal option. However, failure to notify the Vendor does not waive the County's right to exercise the renewal option.
Indicate: [ ] Individual: [ ] Partnership: [ ] Corporation.
2.24 INDIVIDUAL, PARTNERSHIPS, CORPORATIONS:
Incorporated in the State of ____________________________.
2.25 LITIGATION:
This agreement shall be interpreted under the laws of the State of Missouri. Any disagreements, questions, controversies, litigation or
other causes of action whatsoever arising from or under the terms of this agreement shall be resolved in the trial courts of 23rd Judicial
Circuit Court of the State of Missouri-Hillsboro, Missouri.
2.26 LANGUAGE: Bids and all related documents will only be accepted in the English Language.
INVITATION FOR BID 8 BIDDER INITIALS _________

AFFIDAVIT OF WORK AUTHORIZATION
The grantee, sub grantee, contractor or subcontractor who meets the section 285.525, RSMo. definition of a
business entity must complete and return the following Affidavit of Work Authorization.
Comes now __________________________ (Name of Business Entity Authorized Representative) as
__________________________________ ( Position/Title) first being duly sworn on my oath, affirm
_______________________________ (Business Entity Name) is enrolled and will continue to participate in the
E-Verify federal work authorization program with respect to employees hired after enrollment in the program
who are proposed to work in connection with the services related to ______________________________
(Bid/Grant/Subgrant/Contract/Subcontract) for the duration of the grant, subgrant, contractor, or subcontractor,
if awarded in accordance with subsection 2 of section 285.530, RSMo. I also affirm that
____________________________ (Business Entity Name) does not and will not knowingly employ a person
who is an unauthorized alien in connection with the contracted services related to
______________________________________ (Bid/Grant/Subgrant/Contract/Subcontract) for the duration of
the grant, subgrant, contract, or subcontract, if awarded.
In Affirmation thereof, the facts stated above are true and correct. (The undersigned understands that false
statements made in this filing are subject to the penalties provided under section 575.040, RSMo.)
__________________________________ ________________________________________
Authorized Representative's Signature Printed Name
__________________________________ ____________________________________
Title Date
Subscribed and sworn to before me this _________________ of ________________. I am
(DAY) (MONTH, YEAR)
commissioned as a notary public within the County of _______________________, State of
(NAME OF COUNTY)
___________________________ and my commission expires on ______________________.
(NAME OF STATE) (DATE)
__________________________________ ____________________________________
Signature of Notary Date
INVITATION FOR BID 9 BIDDER INITIALS _________

AFFIDAVIT OF WORK AUTHORIZATION
(Continued)
CURRENT BUSINESS ENTITY STATUS
I certify that _____________________________ (Business Entity Name) MEETS the definition of a business
entity as defined in section 285.525, RSMo., pertaining to section 285.530, RSMo., as stated above.
______________________________ _________________________________
Authorized Business Entity Authorized Business Entity
Representative's Name Representative's Signature
(Please Print)
______________________________ _________________________________
Business Entity Name Date
As a business entity, the grantee, sub grantee, contractor, or subcontractor must perform/provide the following.
The grantee, sub grantee, contractor, or subcontractor shall check each to verify completion/submission:
Enroll and participate in the E-Verify federal work authorization program
(Website: http://www.dhs.gov/e-verify;
Phone: 888-464-4218: Email: e-verify@dhs.gov) with respect to the employees hired after enrollment in
the program who are proposed to work in connection with the services required herein;
AND
Provide documentation affirming said company's/individual's enrollment and participation in the E-
Verify federal work authorization program. Documentation shall include a page from the E-Verify
Memorandum of Understanding (MOU) listing the grantee's, subgrantee's, contractor's, or
subcontractor's name and the MOU signature page completed and signed, at minimum, by the grantee,
subgrantee, contractor, or subcontractor and the Department of Homeland Security - Verification
Division; (if the signature page of the MOU lists the grantee's, subgrantee's, contractor's, or
subcontrator's name, then no additional pages of the MOU must be submitted).
INVITATION FOR BID 10 BIDDER INITIALS _________