Road Quality Assessment and Pavement Management Software

is hereby given that the City of Bartow intents to waiver the solicitation process and approve a sole/single source with Roadway Management Technologies, LLC (“RMT, LLC”) for the purchase of road quality assessment and pavement management solution software, specifically RMT Passive Road Surveying Software for a 2-year period with the option to automatically renew annually per the reasons stated within this solicitation. The approximate purchase cost each fiscal year starting in FY2025 – FY2026 can vary and may exceed $28,600 in a given fiscal year.

Interested vendors that can provide the goods or services mentioned can respond with an alternate solution that overcomes the sole/single source reasons stated on the sole/single source documentation, along with sufficient detailed convincing documentation, regarding their ability to supply equivalent commodities or services. The City of Bartow reserves the right to require the responding Vendor to submit additional information as it may be deemed necessary and may consider any evidence available to it of the financial, technical, and other qualifications of the responding vendor.

QUESTIONS seeking additional details regarding the procurement, specifications, terms, conditions, requirements, etc. must be received in writing prior to the response deadline October 27, 2025, and must be sent to Danielle Rose, Purchasing Manager via email at For security reasons, you must enable JavaScript to view this E-mail address. .

This is NOT a request for bids/proposals and there is no solicitation available. The City will not consider any responses as a proposal, bid, or quote. Any response received as a result of this Notice of Intent shall be considered solely for determining whether bona fide competition exists and will be posted for a minimum of 5 days.

If it is determined by City staff, after receiving & reviewing any information submitted from responding vendors, that sole/single source justification stands and that the commodities or contractual services are available only form a sole/single source, the City shall prepare a recommendation to the City Manager and/or City Commission requesting approval to waive the solicitation process and process with the sole/single source purchase.