Road Materials
| Agency: | Portage County |
|---|---|
| State: | Wisconsin |
| Type of Government: | State & Local |
| NAICS Category: |
|
| Posted Date: | Feb 9, 2026 |
| Due Date: | Mar 3, 2026 |
| Solicitation No: | 2026-07PC |
| Original Source: | Please Login to View Page |
| Contact information: | Please Login to View Page |
| Bid Documents: | Please Login to View Page |
| Bid Number: |
2026-07PC
|
| Bid Title: |
Road Materials
|
| Category: | General |
| Status: | Open |
|
Attachment Preview
REQUEST FOR BID (RFB)
FOR
ROAD MATERIALS
BID #2026-07PC
Issued by:
Portage County
Purchasing Department
All required bid documents/copies must be submitted
No later than 2:00 PM 03/03/2026 to:
Portage County Purchasing
1462 Strongs Ave
Stevens Point WI 54481
LATE BIDS WILL BE REJECTED
There will be a public opening for this Bid
1462 Strongs Ave
Stevens Point WI 54481
For further information regarding this
RFB contact PaYeng Baldemor
At (715) 346-1333
Email: baldemop@co.portage.wi.gov
Issued: 2/10/2026
PORTAGE COUNTY
WISCONSIN
BID #2026-07PC
PAGE 2 OF 14
TABLE OF CONTENTS
SECTION SUBJECT
PAGE #
1. GENERAL INFORMATION AND SCOPE .......................................................................................... 3
2. CONTRACT TERM................................................................................................................................... 3
3. QUESTIONS ............................................................................................................................................... 3
4. METHOD OF BID ..................................................................................................................................... 4
5. BID SUBMISSION .................................................................................................................................... 4
6. BID RESPONSE REQUIREMENTS ..................................................................................................... 4
7. METHOD OF AWARD ............................................................................................................................ 4
8. CONTRACT SPECIFICATIONS AND QUANTITIES ...................................................................... 4
9. FIRM PRICES ............................................................................................................................................ 7
10. INVOICING REQUIREMENTS ............................................................................................................. 7
11. CONTRACT CANCELLATION .............................................................................................................. 7
12. APPEALS PROCESS ................................................................................................................................ 7
ATTACHMENT A – SIGNATURE AND AUTHORITY AFFIDAVIT FORM
ATTACHMENT B – REFERENCES SHEET
ATTACHMENT C – BID OFFER FORM
ATTACHMENT D – STANDARD TERMS AND CONDITIONS
PORTAGE COUNTY
WISCONSIN
BID #2026-07PC
PAGE 3 OF 14
1. GENERAL INFORMATION AND SCOPE
The County of Portage Wisconsin (County), through its Purchasing Department (Purchasing), requests
bids to establish contracts for the purchase of road materials for the Highway Department in 2026.
The attached Standard Terms and Conditions shall govern this bid unless specifically modified in these
bid documents. Conditions of bid that include the word "must" or "shall,” describe a mandatory
requirement. All specifications are defined as mandatory minimum requirements unless otherwise
stated. If no bidder is able to comply with a given specification or condition of bid, Purchasing reserves
the right to delete that specification or condition of bid. Failure to meet specification requirements shall
disqualify your bid. Vendors may not submit their own contract document as a substitute for these
terms and conditions.
Retain a copy of these Bid documents for your files. Should you receive an award, these Bid documents
become your contract terms and conditions.
Contract Execution: Portage County utilizes a web based electronic signature program (DocuSign) for the
execution of contracts that do not require notarization. By submitting your bid you are agreeing to the
use of this program to sign documents should you receive an award. There is no cost to the bidder
associated with this process.
Definitions: The following definitions are used throughout the RFB documents:
Bidder/Vendor means a company or individual submitting a bid response to this RFB
Contractor means bidder awarded the contract
County means the County of Portage Wisconsin
Purchasing means the County of Portage Purchasing Department
RFB means Request for Bid
State means the State of Wisconsin
Ton means 2,000 lbs.
VendorNet means the State of Wisconsin’s electronic purchasing information system
2. CONTRACT TERM
Date of award thru 12/31/2026.
3. QUESTIONS
If a vendor discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency
in this RFB they shall notify the Procurement Director named below of such error and request a
modification or clarification.
Any communications or questions regarding the specifications, or special conditions of bid should be
written and submitted to Purchasing as soon as possible, but no later than end of day 2/19/2026.
Purchasing will respond to questions if necessary by issuing an official addendum, posted on VendorNet
and on the Portage County Website. Bidders are responsible for checking these websites for any
addenda before submitting a bid. Failure to acknowledge addenda may disqualify your bid.
http://vendornet.state.wi.us
http://www.co.portage.wi.gov/
Any correspondence or questions submitted must include the bid number
Submit questions in writing via email to:
PORTAGE COUNTY
WISCONSIN
BID #2026-07PC
PAGE 4 OF 14
PaYeng Baldemor, Procurement Specialist, e-mail: baldemop@co.portage.wi.gov
Phone: 715-346-1333
4. METHOD OF BID
Bidder must submit a unit price for each item. All prices must be quoted in U.S. Dollars. Bidder must bid
on the enclosed Bid Offer Form.
5. BID SUBMISSION
Bidders must submit an original and one copy including all required materials for acceptance of their bid
by the date and time listed on the Bid Cover Sheet. Any bids received after that time and date will be
rejected. Receipt of a bid by the US mail system does not constitute receipt of a bid by Purchasing, for
purposes of this RFB. Also refer to the Bid Response Requirements.
Faxed and e-mailed bids are not accepted. Bids must be forwarded to:
Portage County Purchasing
1462 Strongs Ave
Stevens Point WI 54481
All bids are to be packaged, sealed, and show the following information on the outside of the package:
-Vendor's Name and Address
-Request for Bid Title
-Request for Bid Number
-Bid Due Date
6. BID RESPONSE REQUIREMENTS
In order for your bid to be considered, the following information must be provided by the due date and
time listed on the bid cover page. Failure to include any required documents will disqualify your bid.
Include an original and a copy:
6.1 Signature and Authority Affidavit Form, Attachment A (Acknowledge addendum(s) if any.)
6.2 References Sheet, Attachment B
6.3 Bid Offer Form, Attachment C
The Signature and Authority Affidavit submitted in response to this RFB must be signed by the person in
the Contractor's organization who is responsible for the decision as to the prices being offered in the Bid
or by a person who has been authorized in writing to act as agent for the person responsible for the
decision on prices and services. Failure to provide these forms/information with your bid submittal may
disqualify your bid. The County encourages all bidders to print their submission double-sided to save
paper
7. METHOD OF AWARD
Award(s) shall be made on the basis of the lowest and most advantageous net unit price per item from a
responsive, responsible bidder who meets specifications. Location of source/pit may also be considered.
Multiple vendors may be awarded for each non-project specific item based on the best interests of the
County.
8. CONTRACT SPECIFICATIONS AND QUANTITIES
The following material shall conform to the most current Wisconsin Department of Transportation
Standard Specifications for Highway and Structure Construction.
8.1 Base Aggregate Dense 1 ¼ inch. This material must meet Wisconsin State Specifications.
PORTAGE COUNTY
WISCONSIN
BID #2026-07PC
PAGE 5 OF 14
8.2 Base Aggregate Dense ¾ inch. This material must meet Wisconsin State Specifications.
8.3 Fractured 3/8 inch seal coat chips. This material must meet Wisconsin State Specifications 475.2
except for the following provisions. Material must be stockpiled prior to May 1, 2026. (This item
may replace ¼ inch washed seal coat chips).
Sieve Size
3/8”
No. 4
No. 16
No. 200
% by weight passing
100
0-60
0-5
0-1
8.4 Fractured ¼ inch Washed Seal Coat Chips. This material must meet Wisconsin State Specifications
475.2 except for the following provisions. Material must be stockpiled prior to May 1, 2026.
Approximately 8,000 tons of seal coat chips is estimated for the 2026 chip seal program.
Sieve Size
% by weight passing
1/4”
100
No. 4
0-100
No. 8
0-40
No. 16
0-10
No. 50
0-5
No. 200
0-1
8.5 Concrete Sand. This material must meet Wisconsin State Specifications.
8.6 Washed Round Coarse Aggregate Size No. 2. This material must meet Wisconsin State
Specifications.
8.7 Washed Fractured Coarse Aggregate Size No. 2. This material must meet Wisconsin State
Specifications.
8.8 Special Blended Sand. This material must meet Portage County's Specifications. Material must be
available by November 1, 2026.
Special Sand Gradation
Sieve Size
% by Weight Passing
#4
95-100
# 10
70-90
# 40
40 Max
#200
0-5
8.9 Granite – This material will be crushed or screened with 100% passing 1-1/4 inch sieve.
8.10 Bank Run Fill with 100% passing 2-inch sieve.
8.11 Bank Run Fill with 100% passing 6-inch sieve.
8.12 Select crushed Breaker Run. This material must meet Wisconsin State Specifications.
This page summarizes the opportunity, including an overview and a preview of the attached documents.
* Disclaimer: This website provides information about bids, requests for proposals (RFPs), or requests for qualifications (RFQs) for convenience only and does not serve as an official public notice. Individuals who wish to respond to or inquire about bids, RFPs, or RFQs should contact the relevant government department directly.
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