ROAD BUILDING MATERIALS

CHARLOTTE M. MOSES, MAYOR RONALD BURTON, CPM
THOMAS KINLAW, III CITY MANAGER
MAYOR PRO TEM
CHRISTE WHITLEY NED, TRMC
COUNCIL MEMBERS: CITY SECRETARY
TAYLOR L. GETWOOD
CAL J. JONES ROXANN PAIS COTRONEO
WARREN PENA CITY ATTORNEY
KAALA JACOBS
DONALD FRANK, SR.
JULY 1, 2026
INVITATION TO BID
ROAD BUILDING MATERIALS
.
DEADLINE: Sealed Bid submittals must be received and time stamped by 3:00 p.m., Central
Standard Time, Wednesday, July 15, 2026 (The clock located in the City Secretary's office
will be the official time.) All bids received will be read aloud at 3:15 p.m. on Wednesday, July
15, 2026 in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. You are invited to
attend.
MARK ENVELOPE: P26-043
DELIVERY ADDRESS: Please submit one (1) original and one (1) copy of your bid to:
CITY OF PORT ARTHUR CITY OF PORT ARTHUR
CITY SECRETARY or CITY SECRETARY
P.O. BOX 1089 444 4TH STREET, 4th Floor
PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640
POINTS OF CONTACT:
Questions concerning the Invitation to Bid or Scope of Work should be directed in writing to:
City of Port Arthur, TX
Clifton Williams, Purchasing Manager
P.O. Box 1089
Port Arthur, TX 77641
clifton.williams@portarthurtx.gov
Purchasing Division/Finance Department | Purchasing Manager, Clifton Williams,
P.O. Box 1089|444 4th Street| Port Arthur, Texas 77641| 409.983.8160 |Fax 409.983.8291
Page 1 of 20

The enclosed INVITATION TO BID (ITB) and accompanying GENERAL INSTRUCTIONS,
CONDITIONS SPECIFICATIONS, are for your convenience in submitting bids for the enclosed
referenced services for the City of Port Arthur.
Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be
placed in a sealed envelope, with the Vendor's name and address in the upper left-hand corner of
the envelope.
ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE
OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed
ITB submittal arrives at the above location by specified deadline regardless of delivery method
chosen by the firm. Faxed or electronically transmitted ITB submittals will not be accepted.
Clifton Williams
Purchasing Manager
Page 2 of 20

INVITATION TO BID
ROAD BUILDING MATERIALS
(To be Completed ONLY IF YOU DO NOT BID.)
FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY
RESULT IN REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you
will be reinstated upon request.
In the event you desire not to submit a bid, we would appreciate your response regarding
the reason(s). Your assistance in completing and returning this form in an envelope
marked with the enclosed bid would be appreciated.
NO BID is submitted: ____ this time only ____ not this commodity/service only
Yes No
Does your company provide this product or services?
Were the specifications clear?
Were the specifications too restrictive?
Does the City pay its bills on time?
Do you desire to remain on the bid list for this product or service?
Does your present work load permit additional work?
Comments/Other Suggestions:
Company Name:
Person Completing Form: Telephone:
Mailing Address: Email:
City, State, Zip Code: Date:
Page 3 of 20

THE BIDDER MUST SUBMIT THE FOLLOWING.
A. BID SHEET - PAGE 8
B. NON-COLLUSION AFFIDAVIT - PAGE 10 (MUST BE NOTARIZED)
C. AFFIDAVIT - PAGE 11 (MUST BE NOTARIZED)
D. CONFLICT OF INTEREST - (IF NO CONFLICT WRITE N/A OR NOT
APPLICABLE ON LINE 1 AND SIGN AT THE BOTTOM.- PAGE 12
E. CHAPTER 2252 CERTIFICATION - PAGE 14
F. HOUSE BILL 89 VERIFICATION - PAGE 15
Page 4 of 20

SPECIFICATIONS FOR
ROAD BUILDING MATERIALS
1. AGGREGATE FOR SURFACE TREATMENTS (PRECOATED): Materials shall
comply with the Texas Highway Department 2014 Standard Specifications for Road and
Bridge Construction, Item 302 "Aggregate/or Surface Treatment (Pre-coated)".
A. Type "PE" Grade 3
B. Type "PE" Grade 4
2. HOTMIX ASPHALTIC CONCRETE PAVEMENT
TYPE "A" BASE MATERIAL (BLACK BASE)
Material provided for under this item shall comply with the Texas Highway Department
2014 Standard Specifications for Construction of Highways, Streets and Bridges, Item No.
292 "Asphalt Treatment (Plant-Mixed)". Contractor must be with 50 miles to transport
asphalt.
3. LIMESTONE BASE MATERIALS: Limestone Base Material 1W' to dust, No Clay
Binder, Texas Highway Department, 2014 Standard Specifications for Road and Bridge
Construction, Item 247, Type "A ", Grade 1.
4. 610 BASE LIMESTONE: #610 Grey Limestone Rock.
Specs. Gradation
Sieve Size % Passing
112" 100
1" 90-100
34" 70-95
3/8" 50-80
#4 30-65
#10 25-50
#40 10-26
#200 3-10
5. HOTMIX ASPHALTIC CONCRETE PAVEMENT TYPE "D": Material provided for
under this item shall comply with the Texas Highway Department 2004 Standard
Specifications for Construction of Highways, Streets and Bridges, Item No. 340 "Hot-mix
Asphaltic Concrete Pavement-Type "D " and Item # 341 " Dense-Graded Hot-Mix Asphalt
(QA/QC)."
6. HOTMIX COLD LAID ASPHALTIC CONCRETE PAVEMENT TYPE"D": Materials
shall comply with the Texas Highway Department 2014 Standard Specifications for
Construction of Highway, Streets, and Bridges, Item 334, "Hot-mix Cold Laid Asphaltic
Concrete Pavement-Type "D and Item # 341 " Dense-Graded Hot-Mix Asphalt (QA/QC)."
7. HIGH PERFORMANCE HOTMIX COLD LAID ASPHALTIC CONCRETE
PAVEMENT TYPE"D": Materials shall comply with the Texas Highway Department
2014 Standard Specifications for Construction of Highway, Streets, and Bridges. Please tell
him we are producing the SCM II (Special Cold Mix II); Gradation I. The special mix uses a
small aggregate (3/8") and an oil with a polymer base and makes a very good mix for
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patching potholes. Most of the surrounding cities have started using it in place of our Hot
Mix Cold Laid material.
8. ROMAYOR SAND: This specification governs for the furnishing of Romayor Sand at the
point of delivery to be designated by the City. The material shall consist of durable particles
of sand together with approved binding materials, and meet the following requirements:
Sleeve Size Passing
3/8" 100
#4 95 to 100
#8 80 to 100
9. CEMENT-STABILIZED SAND
A. Deleterious Materials
(1) Clay lumps, when tested in accordance with ASTM C142 shall be less than 0.5
percent.
(2) Lightweight pieces, when tested in accordance with ASTM C123 shall be less than 5.0
percent.
(3) Organic impurities when tested in accordance with ASTM C40, shall not show a color
darker than the standard color.
B. The plasticity index shall be four (4) or less when tested in accordance with ASTM
D4318.
C. Sand shall be free of organic matter and deleterious substances and shall meet the
following gradation requirement.
Square Sieve Size Percent Passing, By Weight
3/8" 100%
No. 200 5 - 30%
D. Water shall be clean and clear, free of oils, acids, alkalis, organic matter or other
deleterious substances and shall conform to the requirements of ASTM C94
E. Portland Cement: ASTM C150 (latest revision), Type I - 1- 12 sack; or, will be
considered base bid. 12 sack increments increase shall also be bid.
F. Water: Fresh and clean potable water.
G. Mixing: Use not less than 1 12 sacks per ton of cement mixed as ordered. Use amount of
water required
to provide mix suitable for mechanical hand-tamping and mix in approved mixer.
10. ADDITIONAL OR REDUCED CEMENT: 12 sack mix is the base bid. Each half sack of
cement increment, whether additional or less, will also be quoted.
11. CONCRETE RUBBLE: Concrete rubble, 3x5 bullrock crushed concrete
12. EMBEDMENT MATERIALS:
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A. Embedment Materials for the City of Port Arthur Utility Operations Department. All
materials shall be loaded and weighed at the supplier's site, and issued a weight
certificate of delivery.
B. All Embedment Materials shall be certified to meet the following requirements:
0% Retained on square sieve openings
TYPE 0.75" 0.675" 0.5" 0.375" 0.25" #4 #10
Grade 3 0 0-2 20-35 85-100 95-100 99-100
Commercial
Rock
Grade 4 0 0 0-2 20-35 95-100 99-100
Commercial
Rock
5/8" 0 3-15 50-70 90-100 95-100 97-100
Limestone
Aggregate
13. TACK OIL:
Streets division will purchase small quantity 5 gallon tack oil buckets when needed.
Spec book is available at ftp://ftp.dot.state.tx.us/pub/txdot-info/des/spec-book-1114.pdf
Materials not in compliance with the specifications may be rejected and/or returned
at vendor's expense. No payment will be made for materials not in compliance with
the specifications.
AWARD
1. The contract is for six months with option to renew for an additional six months.
2. The City will award to multiple contractors.
3. The City will contact the lowest awarded contractor first. If the contractor is unable to supply
the materials in a timely manner, the City will contact the next lowest awarded contractor.
Page 7 of 20

CITY OF PORT ARTHUR, TEXAS
BID SHEET
PAGE 1 OF 2
BID FOR: Road Building Materials
BID DUE DATE: February 12, 2025
ITEM # DESCRIPTION STOCKPILE PLANT WORKSITE
1. A. Type "PE" Grade 3 Precoated
Aggregate $ /ton $ /ton $ /ton
B. Type "PE" Grade 4 Precoated
Aggregate $ /ton $ /ton $ /ton
2. Blackbase $ /ton $ /ton $ /ton
3. Limestone $ /ton $ /ton $ /ton
4. 610 Base Limestone $ /ton $ /ton $ /ton
5. Type "D" Hotmix Asphaltic
Concrete PVT $ /ton $ /ton $ /ton
6. Hotmix Cold Laid Type "D"
Asphaltic Concrete Pavement $ /ton $ /ton $ /ton
7 High Performance Hotmix Cold
Laid Type "D"Asphaltic Concrete $ /ton $ /ton $ /ton
Pavement
8. Romayor Sand $ /ton $ /ton $ /ton
9. Cement Stabilized Sand
(Base Bid) $ /ton $ /ton $ /ton
10. A. 12 sack incremental increase
to base bid $ /ton $ /ton $ /ton
B. 12 sack incremental decrease
to base bid $ /ton $ /ton $ /ton
11. Concrete Rubble, 0"-8" size mixed $ /ton $ /ton $ /ton
___________________________________ ______________
Signature Date
Page 8 of 20

CITY OF PORT ARTHUR, TEXAS
BID SHEET
PAGE 2 OF 2
ITEM # DESCRIPTION STOCKPILE PLANT WORKSITE
12. Grade 3 Commercial Rock $ /ton $ /ton $ /ton
13. Grade 4 Commercial Rock $ /ton $ /ton $ /ton
14. 5/8" Limestone Aggregate $ /ton $ /ton $ /ton
UNIT COST
15. 5 Gallon Tack Oil Bucket $ ______
Location of stockpile, plant or shipping point:
___________________________________ _____________________________________
COMPANY NAME STREET ADDRESS
__________________________________ _____________________________________
SIGNATURE OF BIDDER P.O. BOX
___________________________________ _____________________________________
PRINT OR TYPE NAME CITY STATE ZIP
___________________________________ _____________________________________
TITLE AREA CODE TELEPHONE NO.
___________________________________ _____________________________________
EMAIL FAX NO.
Page 9 of 20

CITY OF PORT ARTHUR, TEXAS
NON-COLLUSION AFFIDAVIT
CITY OF PORT ARTHUR

STATE OF TEXAS
By the signature below, the signatory for the bidder certifies that neither he nor the firm,
corporation, partnership or institution represented by the signatory or anyone acting for
the firm bidding this project has violated the antitrust laws of this State, codified at
Section 15.01, et seq., Texas Business and Commerce Code, or the Federal antitrust
laws, nor communicated directly or indirectly the bid made to any competitor or any
other person engaged in the same line of business, nor has the signatory or anyone
acting for the firm, corporation or institution submitting a bid committed any other act of
collusion related to the development and submission of this bid proposal.
Signature:
Printed Name:
Title:
Company:
Date:
SUBSCRIBED and sworn to before me by the above named on
this the day of , 20 .
________________________________
Notary Public in and for the
State of Texas
My commission expires: ____________
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