Risk Management Information Software - Claims Management

Agency:	Charlotte County
State:	Florida
Type of Government:	State & Local
NAICS Category:	511210 - Software Publishers 541511 - Custom Computer Programming Services 541512 - Computer Systems Design Services 541519 - Other Computer Related Services 541611 - Administrative Management and General Management Consulting Services
Posted Date:	Mar 27, 2026
Due Date:	Apr 20, 2026
Solicitation No:	26-367
Original Source:	Please Login to View Page
Contact information:	Please Login to View Page
Bid Documents:	Please Login to View Page

PURCHASING DIVISION

Charlotte County Administration Center

18500 Murdock Circle, Suite 344

Port Charlotte, Florida 33948-1094

Phone 941.743.1378

Fax 941.743.1384

TO: PROSPECTIVE PROPOSERS

DATE: MARCH 27, 2026

RE: ADDENDUM #1, RFP NO. 20260367, RISK MANAGEMENT INFORMATION SOFTWARE – CLAIMS

MANAGEMENT

PROPOSAL DUE DATE: 3:00 p.m. (EST), APRIL 20, 2026

Firms are hereby notified that this addendum shall be made a part of the above-named proposal and contract

documents. The following are issued to revise/clarify the proposal and contract documents, and these items shall

have the same force and effect as the original proposal and contract documents. Proposals to be submitted on

the above-specified date at Purchasing shall conform to the revisions and clarifications as listed herein.

ITEM # 1 QUESTION/ANSWER:

Q1: In Offline Mobile Capability, the RFP references “web/mobile (including offline capture).

Could you please clarify whether offline functionality is a required capability at go-live, or if it is

considered optional or a future enhancement?

A1: This is required at go live. We need the employees to be able to report claims from their county

issued cell phone, tablet, etc.

Q2: In TPA System Integration, does the County’s Third-Party Administrator (Commercial Risk

Management) provide APIs for integration, or is data exchange expected via file-based

methods (e.g., batch imports/exports)?

A2: They can do both I believe. We want to be able to file claims in our system and it automatically

feeds it into CRMS system live time. This is especially important for workers comp claims.

Q3: In EHS Module Scope, is the Environmental Health & Safety functionality expected to be

fully implemented at initial deployment, or can it be delivered in a phased approach?

A3: Yes, this needs to be fully implemented at go-live.

This addendum is binding and is to be considered as if contained within the original proposal documents of RFP

No. 20260367. Firms are required to acknowledge receipt of this addendum on their proposal forms.

Kimberly A. Corbett, C.P.M., CPPB

Senior Division Manager - Purchasing

KAC/rm

cc:

Professional Services Committee

Clerk

File

This page summarizes the opportunity, including an overview and a preview of the attached documents.

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